2-3035-1226 2027 EMAC Contract Document.pdf

CITY OF JOLIET

WILL COUNTY, ILLINOIS

SPECIFICATIONS, PLANS, CONTRACT PROPOSAL,

CONTRACT AND CONTRACT BOND

FOR THE

2027 ELECTRICAL MAINTENANCE ASSISTANCE CONTRACT

CONTRACT NO. 3035-1226

APPROVED BY SUBMITTED BY

DEPARTMENT OF PUBLIC WORKS

[Directors Name]

DATE October 26 , 2026

[Project Leaders Name]

DATE , 2026

CONTRACTORS NAME

ADDRESS

CITY AND STATE

PHONE

EMAIL

DATE: , 2026

October 26

LOCAL BIDDER

This contract is eligible for the local bidder preference ordinance.

If you have read all of the documentation, filled out the form found online at https://www.joliet.gov/government/departments/finance/purchasing/prequalificatio n-local-bidder and have been prequalified by the City of Joliet as a Local Bidder and wish to be qualified as a local bidder for this contract, please sign this sheet. For more information about local bidder ordinance please go to this link regarding section 2-444 (b) that defines local bidder:

https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_

DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI

VENDOR NAME _____________________________________________

VENDOR ADDRESS __________________________________________

CITY, STREET, ZIP ____________________________________________

CONTACT PERSON ___________________________________________

SIGNATURE ________________________________________________

PHONE ____________________________________________________

EMAIL ADDRESS ____________________________________________

Complete this form ONLY if you already submitted the CITY OF JOLIET LOCAL BIDDER APPLICATION FORM from the above website AND have been approved as a local bidder.

Also, please note, there may be other prequalification’s that apply to this contract, like Capital Development Board or IDOT Prequalification. Please review what is due and note this does not take the place of any of those documents.

All questions must be submitted exclusively through Euna Procurement (Bonfire).

https://www.joliet.gov/government/departments/finance/purchasing/prequalification-local-bidder https://www.joliet.gov/government/departments/finance/purchasing/prequalification-local-bidder https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI https://library.municode.com/il/joliet/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXIIIACDIPEPRSE_DIV2PUBIPR_S2-444AWCOLOREBIFADELOREBI

150 WEST JEFFERSON STREET

JOLIET, ILLINOIS 60432-4158

CONTRACT DOCUMENTS FOR:

2027 ELECTRICAL MAINTENANCE ASSISTANCE CONTRACT

User Department: PUBLIC WORKS

Date and Time of Bid Opening: November 13, 2026 at 10:00am, Conference Room No. 1

Bid Security:

Performance Security:

Prequalification Necessary:

Insurance:

0%

100%

YES – IDOT D1 Prequalification for Traffic Signal Maintenance

YES – the City of Joliet, along with its officers and employees, must be named as additional insured on a primary and non-contributory basis.

Additionally, please provide an endorsement from your insurance carrier confirming:

The City of Joliet is named as an additional insured

The endorsement includes the provision of legal representation for the defense of any claims asserted against the City

Please ensure the documentation is submitted promptly for compliance purposes.

Beth Beatty City Manager

Milton Kanellakes Purchasing Director

PREVAILING WAGES

This Contract shall be subject to the provisions of the Prevailing Wage Act (820 ILCS 130/1 et seq.) to the extent required by law.

For prevailing wage information, go to the City of Joliet website:

https://www.joliet.gov/government/departments/finance/purchasing/prevailing-wage-information https://www.joliet.gov/government/departments/finance/purchasing/prevailing-wage-information

For current prevailing wage rates, go to the State of Illinois website:

https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html

If you cannot access or have difficulty retrieving the prevailing wage information, email purchasing@joliet.gov or call 815-724-3925 for assistance.

https://www.joliet.gov/government/departments/finance/purchasing/prevailingwageinformation https://www.joliet.gov/government/departments/finance/purchasing/prevailingwageinformation https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html mailto:purchasing@joliet.gov

INSTRUCTION TO BIDDERS

PROJECT: 2027 ELECTRICAL MAINTENANCE ASSISTANCE CONTRACT

NOTE: BY SUBMITTING A BID, THE BIDDER WARRANTS THAT THEY HAVE

FAMILIARIZED THEMSELVES WITH ALL REQUIREMENTS OF THE CONTRACT

DOCUMENTS AS WELL AS THE CITY OF JOLIET PURCHASING ORDINANCE.

DEFINITIONS:

The following definitions shall apply wherever they appear in the contract documents.

CITY: CITY OF JOLIET

OWNER: THE CITY OF JOLIET

BID: THE OFFER OF THE BIDDER

BIDDER: ANY INDIVIDUAL, CORPORATION OR PARTNERSHIP

WHO SUBMITS A BID.

CONTRACT DOCUMENTS - Invitation to Bid Instructions, General Conditions, Special Provisions, Specifications, Drawings, Addendums, Proposal (in so far as it is not inconsistent with other contract documents) and Contract Form.

Other definitions shall be as defined in City of Joliet Ordinance 7345 or in other Contract Documents.

1. BIDS - GENERAL

Bids shall be made in accordance with the instructions. Failure to execute proposals as required may, in the discretion of the City, be cause for rejection of the bid.

2. FORMS

Bids shall be submitted on the forms provided by the City of Joliet. Each bid must be submitted bound with all other contract documents.

3. BLANKS; CORRECTIONS

All blank spaces on any contract document shall be filled in with typewritten figures or ink. Any erasures or corrections shall be dated and initialed by the bidder.

4. SUBMISSION

All bids must be submitted online through the Euna Procurement (Bonfire) portal,and must follow the exact order of documents as specified. Failure to comply with this format may result in disqualification of your submission.

5. EXECUTION

Proposals shall be signed by the bidder. If the bidder is a corporation, the proposal shall bear the name of the corporation, signed by an officer authorized to bind the corporation, and sealed with the corporate seal.

6. WITHDRAWAL

Bids may be withdrawn previous to the time of the bid opening by written request.

However, no bid shall be withdrawn within the thirty (30) day period after the time set for bid opening. Bidders withdrawing their bids prior to the time and date set for bid opening may still submit another bid if done in accordance with these instructions.

7. WORDS AND FIGURES

Where amounts are given in both words and figures, the words will govern.

8. UNIT PRICE

When unit prices are called for, bids shall include all unit cost items and alternatives shown on the proposal. When an error is made in extending total prices, the unit price will govern.

9. TAXES

All bids shall include all applicable taxes. The State of Illinois Sales Tax and Federal Excise Taxes are not applicable to sales made in the City.

10. NET PRICE

Bid prices shall be net, including therein transportation and handling charges F.O.B.

City of Joliet, and shall further include all charges of whatsoever sort for labor and materials contained in the work or materials designated in the specifications and proposals.

11. BID SECURITY

Each bidder shall provide bid security in the amount of at least Ten percent (10%) of its base bid. Bid security shall be in the form of a certified check, cashier’s check or bid bond issued by a surety licensed to do business in the State of Illinois. Bid security shall be made payable to the order of the City of Joliet. Bid security shall be held to ensure good faith on the part of the bidder and to be applied as liquidated damages should the successful bidder fail to execute all required contract documents or attempt to withdraw the bid prior to execution of the contract.Personal checks and Company checks are not acceptable bid security and may result in the rejection of the bid as non-conforming.

12. BID SECURITY RETURN

All bid security, other than submitted by the successful bidder, will be returned to the respective bidders upon the successful execution of the contract.

13. INTERPRETATIONS

Interpretations of the meaning of any item in the Contract Documents shall be valid only if issued in writing by the Owner or the Owner's representative designated in the Contract Documents.

14. FAMILIARITY WITH CONTRACT DOCUMENTS AND SITE

Bidders shall examine all contract documents including General Conditions and Specifications, inspect and acquaint himself fully with site conditions (surface and subsurface), working conditions and restraints, if applicable, prior to the submission of his bid.

15. ALTERNATE EQUIPMENT OR MATERIALS

a. Bids shall be evaluated and considered on equipment and/or materials complying substantially with the contract specifications. If any bidder deviates from the contract specifications or provides a substitute for any required equipment and/or material listed in the contract specifications, that bidder shall list such deviations and/or substitutions, including technical data when applicable, in a letter attached to the bid or on a form that may be provided by the City with the bid documents.

b. Brand names, which may be mentioned in the contract specifications, are used only as a reference to the type and quality of equipment and/or materials desired. However, any deviation from or substitution in a brand name stated in the contract specifications shall be listed as required under paragraph (a) of this section.

c. The City reserves the right to determine whether any deviations and substitutions listed by the bidder are within the intent of the contract specifications and will reasonably meet the service requirements of the using department.

d. A bidder's failure to list any deviations from or substitutions in the contract specifications as required under paragraph (a) of this section may result in the rejection of the bid.

16. DESCRIPTIVE LITERATURE: EQUIPMENT OR MATERIALS

Each bidder bidding on contracts to furnish equipment or materials shall furnish with his proposal two (2) copies of descriptive literature on the supplies or equipment being bid and manufacturer's specifications shall be in sufficient detail to permit proper evaluation of the bid.

17. RESPONSIBILITY OF BIDDERS

No contract will be awarded to any person, firm, or corporation that is in arrears to the City of Joliet, Illinois upon any debt or contract, or who has failed to execute in whole or in part, in a satisfactory manner, any contract with the City of Joliet, or who is a defaulter as to surety or otherwise upon any obligation to the City of Joliet, Illinois.

18. CITY'S RIGHT TO ACCEPT OR REJECT

The City of Joliet reserves the right to accept any bid which may be deemed to be in the best interest of the City of Joliet. The City of Joliet further reserves the right to reject any or all bids.

19. AWARDING OF CONTRACT

The Contract shall be awarded to the lowest responsible bidder based on criteria as set forth in the City of Joliet Purchasing Ordinance.

20. ALTERNATE AND MULTIPLE BIDS

Unless otherwise indicated in these bid documents, the Contractor may not submit alternate or multiple bids as part of this bid package. The submission of more than one bid within a single bid package may be cause for rejection of any or all of the bids of that contractor.

21. AFFIDAVITS

The Affidavits included in these Contract Documents must be executed and submitted with the bid.

22. QUESTIONS

All questions must be submitted exclusively through Euna Procurement (Bonfire).

Questions submitted via email or phone will not be answered. Only inquiries made through the Euna Procurement (Bonfire) platform will receive a response.

GENERAL CONDITIONS

Please see the attached General Conditions Booklet Updated February 10, 2021 at www.joliet.gov/government/departments/finance/purchasing/special-provisions-general-conditions

Section 2-448(c). Insurance; all construction and demolition contracts.

1) The successful bidder in all construction and demolition contracts shall submit, with other required contract documents, a certificate of insurance, issued by an insurance company licensed to do business in Illinois, indicating the bidder as the insured and naming the City of Joliet (and its officers and employees) as additional insured with right of notice of cancellation for the duration of the contract in at least the following amounts:

a) General Liability Insurance – One Million Dollars ($1,000,000) general liability insurance covering injuries, deaths and property damage.

b) Workers Compensation Insurance – amount required by Illinois law.

2) The successful bidder shall require the same amounts and coverages as in sub-section (1) from all subcontractors.

3) The amounts stated in sub-section (1)(a) shall be doubled for contracts exceeding Five Hundred Thousand Dollars ($500,000).

4) The minimum amount of insurance may be modified and other insurance-related terms and conditions may be required in specific contracts as the Mayor and City Council may deem appropriate.

http://www.joliet.gov/government/departments/finance/purchasing/special-provisions-general-conditions http://www.joliet.gov/government/departments/finance/purchasing/special-provisions-general-conditions http://www.joliet.gov/government/departments/finance/purchasing/special-provisions-general-conditions

SPECIAL PROVISIONS

The following Special Provisions supplement the "Standard Specifications for Road and Bridge Construction", adopted January 1, 2022; “Standard Specifications for Water and Sewer Main Construction in Illinois”, latest edition; the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways” and the “Manual of Test Procedures of Materials” in effect on the date of invitation for bids; and the “Supplemental Specifications and Recurring Special Provisions”, indicated on the Check Sheet included herein; all of which apply to and govern all construction performed as part of the 2026 Price Agreement for Electrical Maintenance Assistance Services , and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.

ARTICLE 1.1 DESCRIPTION OF WORK

This Contract consists of services to assist the City of Joliet Electric Division with the maintenance of the City’s traffic signal and streetlight systems. These services are to supplement existing City Staff, primarily during normal working hours. The items include, but are not limited to,

• Traffic Signals, including signals under the jurisdiction of the Illinois Department of

Transportation

• Underpass fixtures & illuminated signs

• Fiber network, layer 2 and 3 network equipment, and alarm monitoring systems

• Galvanized steel conduit, electrical cable assembly, electric cable, and fiber cable

• Handholes, vaults, non-metallic raceway, breakaway devices

• Lighting controllers, light pole foundation, metal light pole foundations

• Detector loop, steel mast arm assemblies and poles, LED signal heads, video detection systems, wireless interconnect system, single-lane and two-lane traffic control.

ARTICLE 1.2 PROPOSAL INFORMATION

1. The undersigned contractor submits herewith, in accordance with the rules and instructions, a schedule of prices for the items of work for which proposals are sought.

2. The Contractor, for specified unit prices listed under the Schedule of Prices, must conform to all requirements as specified herein these articles.

3. Each Hourly Rate must have a rate provided.

4. This contract will be awarded to the lowest responsive and responsible contractor considering conformity with the terms and conditions established by the City in the rules, Invitation for Proposals and contract documents. The low proposal will be primarily determined using the combined value of the hourly rates provided for the following items:

• 40’ Bucket Truck

• Foreman

• Journeyman

1.2.1 QUALIFICATIONS TO BID

It is the intent of this Contract that it be performed only by a contractor having the size, special expertise, and organizational capabilities necessary to accomplish its wide-ranging scope of work. The prospective contractor should familiarize himself with all aspects of the Contract prior to submitting a proposal.

All contractors must be pre-approved, by the IDOT Central Bureau of Operations, prior to submitting a proposal.

ARTICLE 2.0 BASIC CONTRACT REQUIREMENTS AND ADMINISTRATION

2.1 TERM

The Contract will be valid from January 1, 2027 through December 31, 2030.

2.2 CONTINUATION OF CONTRACT

The City of Joliet may elect to lengthen the completion of this contract for up to two additional terms, at one-year intervals, under the same terms and conditions, upon written agreement of both the City and the Contractor. The labor and equipment rates will remain the same as those in Calendar Year 2030.

If the City elects to exercise this provision, the City will notify the Contractor in writing.

The Contractor must provide the City with written notice of their concurrence within 30 calendar days following receipt of the City’s request.

The original Contract term and the continuation term must be considered independent with respect to completion of work, payment, and withholding of payment as well as all associated work documentation.

The first continuation would extend the Contract for one additional term from January 1, 2031, through December 31, 2031, per all revisions or amendments as defined. The second continuation would extend the Contract for one additional term from January 1, 2032, through December 31, 2032, per all revisions or amendments as defined.

2.3 CONTRACTOR FACILITIES

Required Contractor facilities within IDOT District 1, for the duration of this Contract, must include facilities available for access or operations 24/7:

• EMC Office (may be in Contractor Headquarters or another Contractor Facility)

• EMC Dispatch Center (a 24/7 operation)

(may be in Contractor Headquarters or another Contractor Facility)

2.3.1 EMC DISPATCH CENTER

The EMC Dispatch Center, a 24/7 facility operation must be used for all EMC dispatching functions. Multiple dispatching locations are not allowed in this Contract. It must be adequately equipped and staffed to service the EMC on a first-priority basis. (The dispatching function cannot be sub-contracted, use voicemail or answering services.)

2.4 CONTRACTOR PERFORMANCE OF WORK

For the Contractor’s forces employed on this Contract, the work on this Contract must take precedence over work performed for others, including other government agencies, except as expressly permitted by the Engineer or specified herein. This requirement applies to work activities daily. The Engineer reserves the authority to re-direct the Contractor’s work priorities in response to emergency situations, potential hazards, contract coordination and incomplete or deficient work and the Contractor will be allowed no additional compensation for priorities so redirected.

2.4.1 SUSPENSION OF WORK

If the City determines that work being performed on this Contract may seriously jeopardize the welfare of the traveling public, the Engineer has the authority to order the immediate suspension of the work task. Depending on the offense, the engineer may assess liquidated damages.

2.5 CANCELLATION

Only the City may cancel the Contract. The City may take possession of the incomplete work and all materials purchased under this Contract, for any reason which the Engineer deems to be in the public interest and this decision must be final. Depending on the severity of the incident or Unsatisfactory Work and City actions taken, the Contractor will be given 30 to 90 days advance notice of cancellation of this Contract.

ARTICLE 3.0 LABOR, EQUIPMENT, AND MATERIAL REQUIREMENTS

3.1 BIDDING

Unless labor, equipment, or material purchase is specifically noted herein as paid through Non-Routine Maintenance, Article 3.0 Labor, Equipment, and Materials must be paid through, is part of, and is included in Routine Maintenance bid items.

3.2 BASIC REQUIREMENTS

The Contractor must follow Article 108.06 Labor, Methods, and Equipment, as stated in the Standard Specifications of Road and Bridge Construction 2022 version, unless herein amended. The Contractor must provide 24 hours per day, 7 days a week, a force of qualified personnel, approved by the Engineer.

All personnel working on IDOT systems and equipment must have the proper training associated with their working environment and must use safety practices in accordance with OSHA rules and regulations such as those associated with confined space, fall protection, and lock-out/tag-out.

3.3 TRAFFIC SIGNAL SYSTEM FOREMEN AND CREW

Work performance requirements herein dictate that assigned employees must have:

• IPSI/IMSA level II certification

• Attended advance IPSI/IMSA seminars in the last 3 years.

• Trained in the operation of Aries, Tactics, Centracs, and TransSuite traffic signal management software.

• Trained in the operation and programming of Econolite and Yunex controllers, including those interconnected to railroad warning devices.

• Advance training in NEC and MUTCD guidelines and methods in the last 3 years

• Ability to respond to callout tickets, trouble calls and emergencies 24/7 and must meet the one (1) hour in-district response requirements.

• Ability to maintain the integrity of all traffic signal timing, parameter programming information, traffic responsible and time of day signal systems.

• Substantial experience with NEMA traffic signal closed loop systems operating in the traffic responsive mode.

• Extensive experience in troubleshooting equipment malfunctions including all closed loop signal system malfunctions.

• Ability to troubleshoot low voltage equipment malfunctions.

• Ability to perform communication equipment repairs.

• Knowledge and familiarity with single mode fiber optic cable installations

• Knowledge and familiarity with troubleshooting electronic equipment

• Valid electrician’s card

• Completed a recent OSHA Safety Standards training course that related to work assignments.

• Completed a recent IDOT Traffic Control Standards training course.

• Ability to communicate effectively.

• Maintain valid driver’s license.

3.4 LIGHTING SYSTEM FOREMAN AND CREW

Work performance requirements herein dictate that the assigned Lighting System Crew must have:

• Skills in all typical highway system general work, construction, and repair

• Ability to perform repairs of navigation lighting, interior lighting, power distribution, and other equipment as listed herein.

• Experience in troubleshooting, special maintenance problems repair, cable repairs, lighting outage repairs, underground cable repair, lighting cabinet replacement, temporary repairs, tower inspections, HMLT and light pole knockdown replacement, underpass inspections and other maintenance work as specified herein.

• Extensive understanding of Highway lighting maintenance, lamp and luminaire components, electrical services, poles and high mast components, lighting applications, testing, investigation in the roadway lighting field

3.5 VEHICLES FOR ELECTRICAL MAINTENANCE WORK

All Contractor vehicles and equipment must be clearly identified by a decal with the Contractor’s name, location, and telephone number. The decal must be readily visible on the exterior sides and rear of each vehicle. Removeable magnetic signs or similar nonpermanent identification is not permitted at any time. Sub-Contractor vehicles must be held to similar requirements.

Types of Vehicles Used on past contracts:

• Service Patrol Truck

• Pick-up Truck

• Truck for Loop Work

• Truck, Dump

• Truck with Attenuator

• Truck with 40’ Bucket

• Truck with 50’ Bucket

NOTICE

The City of Joliet has adopted a Responsible Bidder Ordinance (2-440). In addition to any other requirement, unless otherwise expressly stated in a bid solicitation or an award of contract, or applicable state or federal law or regulation states otherwise, all bidders must comply with the following requirements in order to submit a bid or be awarded a contract.

1. The bidder must be a duly organized legal entity in good standing with the Illinois Secretary of State and in compliance with all laws prerequisite to doing business in the state and submit a copy of the Illinois Secretary of State Department of Business Services online records evidencing that the bidder has a current corporate annual report on file, if required. If the bidder is an individual, sole proprietorship, or partnership, this subsection shall not apply.

2. The bidder must have a valid Federal Tax Identification Number of Social

Security Number (for individuals), documents evidencing current registration with the Illinois Department of Revenue and the Illinois Department of Employment Security (if bidder has employees).

3. The bidder must be an equal opportunity employer and comply with Section

2000(e) of Chapter 21, Title 42 of the United States Code and Executive Order 11246.

4. The bidder shall provide certificates of insurance indicating the following coverages if called for in the bid solicitation: general liability, workers compensation, completed operations, automobile, hazardous occupation, and product liability.

5. A statement that all employees are (i) covered under a current workers’ compensation insurance policy, and (ii) properly classified under such policy.

If the bidder is insured with a carrier, the evidence of workers’ compensation insurance shall be a copy of the “Information Page” which includes the name and address of the insured, as well as class codes upon which the compensation premium is based and the total estimated remuneration per class code.

6. A statement of compliance with all provisions of the Illinois Prevailing Wage

Act (820 ILCS 130), as amended, and all the rules and regulations therein, for the past five (5) years. Such statement shall also provide that the contractor has reviewed the Prevailing Wage Act or the federal Davis-Bacon and Related Acts, has reviewed and agrees to pay the applicable prevailing wage rates attached to the bid specifications, and will strictly comply with the Prevailing Wage Act or federal Davis-Bacon and Related Acts and related requirements, including wages, medical and hospitalization insurance and retirement for those trades covered in the Act. A contractor who has been found, by the Illinois Department of Labor, to be in violation of the Prevailing Wage Act twice within a three (3) year period shall be deemed to not be Responsible Bidder for two (2) years from the date of the latest finding.

7. Certification of compliance with the Substance Abuse Prevention on Public Works Projects Act (820 ILCS 265/1, et seq.).

8. A certification that individuals who perform work on the public works project on behalf of the contractor are properly classified as either (i) an employee, or (ii) an independent contractor under all applicable state and federal laws and local ordinances.

9. Documents evidencing any professional or trade licenses required by law or local ordinance for any trade or specialty in which the contractor is seeking a contract award. Additionally, the contractor must disclose any suspension or revocation of such license held by the company, or of any director, officer, or manager of the company.

10. For construction contracts (construction of new facilities, renovation of existing facilities, or road construction projects), or demolition contracts, over $25,000 (twenty five thousand dollars), evidence of participation in apprenticeship and training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization. The required evidence includes but is not limited to a copy of all applicable apprenticeship standards or Apprenticeship Agreement(s) for any apprentice(s) who will perform work on the public works project.

11. Disclosure of the name and address of each subcontractor from whom the contractor has accepted a bid and/or intends to hire on any part of the project.

Further, each such subcontractor shall be required to adhere to the requirements set forth herein as though it were bidding directly to the city.

Each contractor shall submit all subcontractor information and supporting documentation to the city prior to the subcontractor commencing work on the project.

12. Unless otherwise agreed to in a collective bargaining agreement, the bidder shall certify that it provides, or contributes to, a health care plan for those employees working on the project and shall provide a copy of the health care plan upon request. The contributions toward a health care plan must be part of the employee’s regular compensation, and not merely part of the employee’s compensation during the period of time for which the employee is performing work on the project.

13. Unless otherwise agreed to in a collective bargaining agreement, the bidder shall certify that it contributes to an employee pension or retirement program, including but not limited to a 401k, a defined benefit plan or a similar plan for its field employees working on the project and shall provide a copy of the plan upon request. The contributions toward a pension or retirement program must be a part of the employee’s regular compensation and not merely part of the employee’s compensation during the period of time for which the employee is performing work on the project.

14. Certification that the bidder has not been subject to any determinations by a court or governmental agency for violations of federal, state, or local laws, including but not limited to serious, willful, or repeated violations of the Occupational Safety and Health Act (OSHA), violations of contracting or antitrust laws, tax or licensing laws, environmental laws, or the federal Davis- Bacon and Related Acts.

15. Whenever practical, the bidder should prequalify as a local bidder.

16. Any material changes to the contractor’s status, at any time during the performance of the project, must be reported in writing to the city within fourteen (14) days of its occurrence. Failure to comply with this requirement is grounds for the contractor to be deemed a non-responsible bidder.

17. The submission requirements of this Ordinance also apply to subcontractors, except that the contractor shall submit all subcontractor submissions to the city prior to the subcontractor commencing work on the project. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the city may withhold all payments otherwise due for work performed by a subcontractor until the subcontractor submits the required information and the city approves such information. Further, where the city deems necessary, the city may also require that the successful bidder remove the subcontractor from the project and replace it with a responsive and responsible subcontractor.

CERTIFICATIONS/ATTACHMENTS

For each required certification or submission, the bidder shall comply with the appropriate subsection of the City of Joliet code of ordinances by initialing the page and/or attaching the required documentation to the page.

The certification pages should be initialed and submitted with the bid along with the required attachments.

There are 16 certification pages and a checklist that follows.

2-440(1) - The bidder must be a duly organized legal entity in good standing with the Illinois Secretary of State and in compliance with all laws prerequisite to doing business in the state and submit a copy of the Illinois Secretary of State Department of Business Services online records evidencing that the bidder has a current corporate annual report on file, if required. If the bidder is an individual, sole proprietorship, or partnership, this subsection shall not apply.

I hereby certify that the bidder is a duly organized legal entity in good standing with the Illinois Secretary of State and in compliance with all laws prerequisite to doing business in the state.

Initials of bidder

Or:

I certify that the bidder is an individual, sole proprietor, or partnership.

Attachment: Illinois Secretary of State Department of Business Services online records evidencing that the bidder has a current corporate annual report on file (if required).

Mark attachment as “Attachment A”

2-440(2) - The bidder must have a valid Federal Tax Identification Number or Social Security Number (for individuals), documents evidencing current registration with the Illinois Department of Revenue and the Illinois Department of Employment Security (if bidder has employees).

Attachment: Documents evidencing current registration with the Illinois Department of Revenue and the Illinois Department of Employment Security (if bidder has employees).

Mark attachment as “Attachment B”

2-440(3) - The bidder must be an equal opportunity employer and comply with Section 2000(e) of Chapter 21, Title 42 of the United States Code and Executive Order 11246.

I certify that the bidder is an equal opportunity employer and is in compliance with Section 2000(e) of Chapter 21, Title 42 of the United States Code and Executive Order 11246.

2-440(4) - The bidder shall provide certificates of insurance indicating the following coverages if called for in the bid solicitation: general liability, workers compensation, completed operations, automobile, hazardous occupation, and product liability.

Attachments: Certificates of insurance indicating the following coverages as called for in the bid solicitation.

Mark attachment as “Attachment C”

2-440(5) - A statement that all employees are (i) covered under a current workers’ compensation insurance policy, and (ii) properly classified under such policy. If the bidder is insured with a carrier, the evidence of workers’ compensation insurance shall be a copy of the “Information Page” which includes the name and address of the insured, as well as class codes upon which the compensation premium is based and the total estimated remuneration per class code.

I certify that all employees are (i) covered under a current workers’ compensation insurance policy, and (ii) properly classified under such policy.

Attachment: “Information Page” which includes the name and address of the insured, as well as class codes upon which the compensation premium is based and the total estimated remuneration per class code (if applicable).

Mark attachment as “Attachment D”

2-440(6) - A statement of compliance with all provisions of the Illinois Prevailing Wage Act (820 ILCS 130), as amended, and all the rules and regulations therein, for the past five (5) years. Such statement shall also provide that the contractor has reviewed the Prevailing Wage Act or the federal Davis-Bacon and Related Acts, has reviewed and agrees to pay the applicable prevailing wage rates attached to the bid specifications, and will strictly comply with the Prevailing Wage Act or federal Davis-Bacon and Related Acts and related requirements, including wages, medical and hospitalization insurance and retirement for those trades covered in the Act.

A contractor who has been found, by the Illinois Department of Labor, to be in violation of the Prevailing Wage Act twice within a three (3) year period shall be deemed to not be Responsible Bidder for two (2) years from the date of the latest finding.

I certify that the bidder is in compliance with all provisions of the Illinois Prevailing Wage Act (820 ILCS 130), as amended, and all the rules and regulations therein, and has been for the past five (5) years.

I certify that that the contractor has reviewed the Prevailing Wage Act or the federal Davis- Bacon and Related Acts has reviewed and agrees to pay the applicable prevailing wage rates attached to the bid specifications and will strictly comply with the Prevailing Wage

Act or federal Davis-Bacon and Related Acts and related requirements, including wages, medical and hospitalization insurance and retirement for those trades covered in the Act.

2-440(7) - Certification of compliance with the Substance Abuse Prevention on Public Works Projects Act (820 ILCS 265/1, et seq.).

I certify that the bidder is in compliance with the Substance Abuse Prevention on Public Works Projects Act (820 ILCS 265/1, et seq.).

2-440(8) - A certification that individuals who perform work on the public works project on behalf of the contractor are properly classified as either (i) an employee, or (ii) an independent contractor under all applicable state and federal laws and local ordinances.

I certify that all individuals who perform work on the public works project on behalf of the contractor are properly classified as either (i) an employee, or (ii) an independent contractor under all applicable state and federal laws and local ordinances.

2-440(9) - Documents evidencing any professional or trade licenses required by law or local ordinance for any trade or specialty in which the contractor is seeking a contract award. Additionally, the contractor must disclose any suspension or revocation of such license held by the company, or of any director, officer, or manager of the company.

Attachments: Documents evidencing any professional or trade licenses required by law or local ordinance for any trade or specialty in which the contractor is seeking a contract award.

Mark attachment as “Attachment E”

Attachments: Disclosure of any suspension or revocation of such license held by the company, or of any director, officer, or manager of the company.

Mark attachment as “Attachment E1”

Or

I certify that the contractor has not been the subject of any suspension or revocation of such license held by the company, or of any director, officer, or manager of the company.

2-440(10) - For construction contracts (construction of new facilities, renovation of existing facilities, or road construction projects), or demolition contracts, over $25,000 (twenty five thousand dollars), evidence of participation in apprenticeship and training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization. The required evidence includes but is not limited to a copy of all applicable apprenticeship standards or Apprenticeship Agreement(s) for any apprentice(s) who will perform work on the public works project.

Attachments: Evidence of participation in apprenticeship and training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of Apprenticeship, or its successor organization. The required evidence includes but is not limited to a copy of all applicable apprenticeship standards or Apprenticeship Agreement(s) for any apprentice(s) who will perform work on the public works project.

Mark attachment as “Attachment F”

2-440(11) - Disclosure of the name and address of each subcontractor from whom the contractor has accepted a bid and/or intends to hire on any part of the project. Further, each such subcontractor shall be required to adhere to the requirements set forth herein as though it were bidding directly to the city. Each contractor shall submit all subcontractor information and supporting documentation to the city prior to the subcontractor commencing work on the project.

Attachments: The name and address of each subcontractor from whom the contractor has accepted a bid and/or intends to hire on any part of the project.

Mark attachment as “Attachment G”

I certify and acknowledge that the bidder shall submit all subcontractor information and supporting documentation to the city prior to the subcontractor commencing work on the project.

2-440(12) - Unless otherwise agreed to in a collective bargaining agreement, the bidder shall certify that it provides, or contributes to, a health care plan for those employees working on the project and shall provide a copy of the health care plan upon request. The contributions toward a health care plan must be part of the employee’s regular compensation, and not merely part of the employee’s compensation during the period of time for which the employee is performing work on the project.

I certify that the bidder provides, or contributes to, a health care plan for those employees working on the project and shall provide a copy of the health care plan upon request. I further certify that these contributions are part of the employee’s regular compensation, and not merely part of the employee’s compensation during the period of time for which the employee is performing work on the project.

I certify that the bidder is subject to a collective bargaining agreement which addresses issues regarding a health care plan.

2-440(13) - Unless otherwise agreed to in a collective bargaining agreement, the bidder shall certify that it contributes to an employee pension or retirement program, including but not limited to a 401k, a defined benefit plan or a similar plan for its field employees working on the project and shall provide a copy of the plan upon request. The contributions toward a pension or retirement program must be a part of the employee’s regular compensation and not merely part of the employee’s compensation during the period of time for which the employee is performing work on theproject.

I certify that the bidder contributes to an employee pension or retirement program, including but not limited to a 401k, a defined benefit plan or a similar plan for its field employees working on the project and shall provide a copy of the plan upon request. These contributions toward a pension or retirement program are part of the employee’s regular compensation and not merely part of the employee’s compensation during the period of time for which the employee is performing work on the project.

I certify that the bidder is subject to a collective bargaining agreement which addresses contributions to an employee pension or retirement program, including but not limited to a 401k, a defined benefit plan or a similar plan for its field employees working on the project and shall provide a copy of the plan upon request.

2-440(14) - Certification that the bidder has not been subject to any determinations by a court or governmental agency for violations of federal, state, or local laws, including but not limited to serious, willful, or repeated violations of the Occupational Safety and Health Act (OSHA), violations of contracting or antitrust laws, tax or licensing laws, environmental laws, or the federal Davis-Bacon and Related Acts.

I certify that the bidder has not been subject to any determinations by a court or governmental agency for violations of federal, state, or local laws, including but not limited to serious, willful, or repeated violations of the Occupational Safety and Health Act (OSHA), violations of contracting or antitrust laws, tax or licensing laws, environmental laws, or the federal Davis-Bacon and Related Acts.

2-440(b) - Any material changes to the contractor’s status, at any time during the performance of the project, must be reported in writing to the city within fourteen (14) days of its occurrence. Failure to comply with this requirement is grounds for the contractor to be deemed a non-responsible bidder.

I certify and acknowledge that any material changes to the contractor’s status, at any time during the performance of the project, must be reported in writing to the city within fourteen

(14) days of its occurrence. Failure to comply with this requirement is grounds for the contractor to be deemed a non-responsible bidder.

2-440(d) - The submission requirements of this Ordinance also apply to subcontractors, except that the contractor shall submit all subcontractor submissions to the city prior to the subcontractor commencing work on the project. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the city may withhold all payments otherwise due forwork performed by a subcontractor until the subcontractor submits the required information and the city approves such information. Further, where the city deems necessary, the city may also require that the successful bidder Wordremove the subcontractor from the project and replace it with a responsive and responsible subcontractor.

I certify and acknowledge that the submission requirements of this Ordinance also apply to subcontractors. I further acknowledge that the city may withhold all payments otherwise due for work performed by a subcontractor until the subcontractor submits required information and the city approves such information. I further acknowledge that where the city deems necessary, the city may also require that the successful bidder remove the subcontractor from the project and replace it with a responsive and responsible subcontractor.

CERTIFICATION CHECKLIST

Initial bottom of page to certify that required certifications and attachments are complete.

Bidders/Contractor are required to certify to the following items:

2-440(1) – Good standing with S.O.S.

2-440(3) – Equal opportunity employer

2-440(5) – Workers’ compensation coverage

2-440(6) – Prevailing Wage Act

2-440(7) – Substance Abuse Prevention on Public Works Act

2-440(8) – Employees properly classified

2-440(9) – Contractor properly licensed

2-440(11) – Disclosure of subcontractor information

2-440(12) – Employee health care plan

2-440(13) – Employee retirement plan

2-440(14) – OSHA compliance

2-440(b) – Required reporting of change in status

2-440(d) – Required updating of subcontractor information

Bidders/Contractor are required to attach the following documents:

2-440(1) – S.O.S. annual report (if required)

2-440(2) – Registration with IDOR and IDES

2-440(4) – Certificates of insurance

2-440(5) – Information page regarding workers’ compensation

2-440(9) – Professional or trade licenses required

2-440(9) – Disclosure of suspension or revocation of license

2-440(10) – Apprenticeship standards or agreements (if required)

2-440(11) – List of subcontractors

I certify that all required certifications and attachments are included in the bid documents

NOTICE TO BIDDERS – ETHICS ORDINANCE AND INSPECTOR GENERAL COMPLIANCE

The City of Joliet has an Ethics Ordinance (Section 2-333 et seq. of the Code of Ordinances of the City of Joliet) which prohibits any appointed or elected official of the City of Joliet, or any employee of the City of Joliet from receiving or soliciting anything of value to influence that City official or employee in carrying out his or her official duties. The City of Joliet appreciates your anticipated cooperation in refraining from offering any official or employee anything, item, service, or favor of value to influence that person’s decision on any City business.

With your cooperation, the City of Joliet will achieve its goal of maintaining a fair and competitive contract procedure that promotes the best interests of the citizens of the City of Joliet. You should report immediately any violation of the Ethics Ordinance to the Inspector General, including any solicitation of a thing of value by a City official or employee. A bidder or contractor’s participation or encouragement in the violation of the Ethics Ordinance may result in the rejection of a bid, termination of contract, or declaration of ineligibility to bid on future contracts.

It is the duty of any bidder, proposer, consultant, subcontractor, applicant for pre-qualification for a City contract, applicant for local bidder certification, and all officers, directors, agents, partners and employees of any bidder, proposer, consultant, subcontractor, or such applicant to cooperate with the Inspector General in any investigation or hearing undertaken pursuant to City of Joliet Ordinance 2-180, et. seq.. Any of the aforementioned parties understands and will abide by all provisions of the aforementioned Ordinance. All contractors must inform subcontractors of the provision and require understanding and compliance with it.

A copy of the City of Joliet Ethics Ordinance and all other City Ordinances are available in the City Clerk’s office or on the City website for your review.

STATE OF ILLINOIS

PROPOSAL FORM

NOTE: ALL BLANKS ON EACH AND EVERY SHEET OF THIS PROPOSAL

SHALL BE COMPLETED. FAILURE TO COMPLETE ALL BLANKS

SHALL BE GROUNDS FOR REJECTION OF BIDS.

TO THE MAYOR AND CITY COUNCIL OF JOLIET, ILLINOIS:

1. PROPOSAL OF

(Name and Address of Bidder)

2. The plans for the proposed work are those prepared by the Engineer and approved by the City Council of the City of Joliet, Illinois on .

The specifications herein referred to are those prepared by the Engineer.

3. In submitting this proposal, the undersigned declares that the only persons or parties interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other person, firm, or corporation.

4. The undersigned further declares that he has carefully examined the proposal, plans, specifications, form of contract and contract bond, and special provisions, and that he has inspected in detail the site of the proposed work, and that he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of construction, and he understands that in making this proposal he waives all right to plead any misunderstanding regarding the same.

5. The undersigned further understands and agrees that if this proposal is accepted he is to furnish and provide all necessary machinery, tools, apparatus, and other means of construction, in the respective sections, and to do all of the work, and to furnish all of the materials specified in the…