2-302-27-242949 FY27 PageVault RFO, Version 1.0.pdf

Of f ice of the Attorney General

Request for Offer

A Response to this Request for Offer must be received on or before the deadline specified below:

Reference Number: 302-27-242949 Published on: July 9, 2026

NIGP Class/Item: 208/88

Bid Submission deadline: July 23, 2026 @ 10:00 AM CT

RESPONDING VENDOR/CONTRACTOR: (to be completed by Vendor)

Vendor Name:

Vendor Identif icat ion (VID) No.:

Physical Address:

Phone No.:

Vendor Executive Representative:

E-mail Address:

Vendor Point of Contact:

E-mail Address:

Submit Responses via Bonfire at: https://texasoag.bonfirehub.com/opportunities/242949

General instruction: Pricing must remain good for 60 days. All associated charges relating to the equipment delivery must be provided on this form. NOTE: (1) Late responses may not be considered, (2) award(s) will be made in the best interest of the State, and (3) Vendor must specify if quoting all or none.

The Vendor’s authorized agent must sign below. By signing this document, the Vendor acknowledges that all information contained in the document is true and correct and that Vendor agrees to comply with all terms and conditions of this document. Failure to sign will disqualify this bid. By signing this bid, Vendor certifies that if a Texas address is shown as the address of the Vendor, the Vendor qualifies as a Texas Bidder as defined in Section 2155.444(c)(2) of the Texas Government Code.

S ignature Tit le Date https://texasoag.bonfirehub.com/opportunities/242949 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2155&artSec=2155.444

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TABLE OF CONTENTS

1 INTRODUCTION

2 AUTHORITY

3 PROCUREMENT INFORMATION

3.1 Point of Contact

3.2 Questions

3.3 Procurement Schedule

3.4 Contract Documents

3.5 Bid Submission Requirements

4 DEFINITIONS

5 SPECIFICATION

5.1 Plan Details

5.2 Included Features & Services

6 PRICING

7 AWARD

8 CONTRACT TERM

9 INVOIC ING

9.1 Submitting Invoices

10 QUESTIONNAIRES

11 TERMS AND CONDITIONS (SEE ATTACHMENT 1)

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1 INTRODUCTION

The Office of the Attorney General (OAG) is issuing this Request for Offer (RFO) to solicit bids from qualified vendors for a PageVault subscription renewal.

The issuing office believes that the requested items in this request for offers may be proprietary to one vendor under Section 2155.067 of the Government Code; however, the issuing off ice strongly encourages offers from all qualif ied respondents that may be able to provide the requested items.

Prices quoted in response to this RFO shall be considered firm by the OAG. Bid prices may not be altered, amended or negotiated by the vendor after the bid opening, except to correct mathematical errors in extensions. The OAG is a tax-exempt government agency.

Quantities listed are projected order quantities. The OAG reserves the right to increase or decrease quantities prior to award depending on bid results and budget constraints.

Award(s), if any, shall be made to the Bidder providing the best value conforming to the advertised specifications, in accordance with Texas Government Code, Title 10, Subtitle D, Section 2156.007.

2 AUTHORITY

This procurement shall be conducted in accordance with the State Purchasing and General Services Act (Title 10, Subtitle D, and Chapters 2151 through 2176, Texas Government Code) and the rules of the Texas Comptroller of Public Accounts (TCPA) Statewide Procurement Division, including, but not limited to, procedures prescribed by the division.

Any amendment to this procurement solicitation will be posted as an addendum on the Electronic State Business Daily (ESBD). It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement before submitting a bid. A Bidder’s failure to periodically check ESBD will in no way release selected Bidder from “addenda or additional information” resulting in additional costs to meet the requirements of the RFO.

The complete contract governing this procurement will consist of the provisions in this RFO, including any attachments and supplements, the vendor's bid response, and the Purchase Order (PO), including any addenda issued by the OAG. The provisions of this RFO and those of the PO shall control in the case of any conflict with any of the provisions in the vendor’s bid response, except as otherwise noted on the PO.

Bidder shall provide, in its bid response, any proposed agreements that the vendor intends to be part of the contract award. The OAG may agree to, amend, or reject all or any part of such agreements if doing so would be in the State’s and the OAG’s best interest. The OAG will not sign form contracts. The OAG will not be bound by any Bidder’s proposed limitation of liability.

3 PROCUREMENT INFORMATION

3.1 Point of Contact

Respondents must not contact OAG personnel concerning this RFO except as permitted by the Point of Contact listed in Bonfire.

General communications concerning this RFO will be distributed to the participating Respondents via https://texasoag.bonfirehub.com/opportunities/238495 and/or email. Each participating Respondent is solely responsible for monitoring the OAG Bonfire portal and email for general OAG communications concerning this RFO.

Per Texas Government Code § 2155.083 and 34 Texas Administrative Code § 20.214, state agencies are required to post contract award notices on the Electronic State Business Daily (ESBD) for procurements exceeding $25,000; therefore, the official contract award notice will be posted to the ESBD. Participating Respondents are solely responsible for monitoring the ESBD for the status of the contract award and will not be contacted individually by the OAG.

https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2155&artSec=2155.067 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2156&artSec=2156.007 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2151&artSec=2151.002 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2151&artSec=2151.002 https://comptroller.texas.gov/purchasing/ https://www.txsmartbuy.gov/esbd https://www.txsmartbuy.gov/esbd https://texasoag.bonfirehub.com/opportunities/238495 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2155&artSec=2155.083 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=06%2F08%2F2026&recordId=208766

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3.2 Questions

Submit all questions regarding this solicitation via the following link:

https://texasoag.bonfirehub.com/opportunities/238495

The official answer to questions will be published in Bonfire via the following link:

https://texasoag.bonfirehub.com/opportunities/238495. Questions submitted will be answered at the sole discretion of the OAG. Respondents shall periodically check Bonfire for public questions and answers. Respondents must ensure they have read, understand, and consider the information as part of its response.

3.3 Procurement Schedule

Table 1: Schedule of Events

Event Date/Time

RFO Release Date July 9, 2026 @ 10:00 a.m. CT Deadline for Submission of Questions July 14, 2026 @ 10:00 a.m. CT

Answers to Questions Posted July 17, 2026 Deadline for Submission of Responses July 23, 2026 @ 10:00 a.m. CT

3.4 Contract Documents

By submission of an offer, Vendor agrees to be bound by the terms of the RFO, OAG purchase order, and Vendor’s offer. If Vendor’s offer is accepted by OAG, the Contract resulting from this procurement shall be given the following order of precedence and consist of:

1. This RFO, including any exhibits, attachments, clarifications, forms, and supplements, attached hereto, and incorporated herein.

2. The OAG’s purchase order including any exhibits, attachments, forms, and supplements, attached hereto, and incorporated therein; and

3. The Vendor’s offer in response to this RFO.

3.5 Bid Submission Requirements

Bidders must submit the following information with their bid response. Failure to sign and submit all required documents may result in disqualification.

1. Signed Request for Offer (Cover page)

2. Completed Form A - Pricing Sheet (from Bonfire)

3. Vendor Letterhead Quote

4. Completed Questionnaire for Preference to Texas and US Products and Texas Services and

Recycled Material (page 7)

4 DEFINITIONS

When capitalized, the following terms have the meaning set forth below. All other terms have the meaning set forth in the Merriam Webster’s Collegiate Dictionary, Eleventh Edition.

Table 2: Terms and Definitions

Term Definition

Addendum A modification of the RFO issued by the OAG.

ARO After receipt of order

BAFO Best and Final Offer

Business Day The days (Monday through Friday) on which the OAG is open for business.

The OAG is closed for business on the scheduled holidays indicated below. If a scheduled holiday falls on a weekend, the holiday is generally not observed. The https://texasoag.bonfirehub.com/opportunities/238495

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Term Definition OAG Contract Manager or designee will communicate any variation from the standard holiday schedule as it becomes known.

Holiday When Observed New Year’s Day January 1 Martin Luther King, Jr. Day Third (3rd) Monday in January Presidents’ Day Third (3rd) Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First (1st) Monday in September Veterans’ Day November 11 Thanksgiving holidays Fourth (4th) Thursday & Friday in November Christmas holidays December 24, 25 and 26

Business Hours On Business Days, 7:00 a.m. to 6:00 p.m. CDT

Contract Any contract resulting from this RFO, consisting of the Contract document(s) as described in Section 2.4 Contract Documents.

Contractor The vendor(s) awarded the Contract(s) resulting from this RFO.

Contractor Agent(s)

Contractor’s officials, employees, agents, consultants, subcontractors, and representatives, and all other persons that perform Contract services on Contractor’s behalf

CT Central Time - Central standard time (CST) or central daylight time (CDT), as is then prevailing, in Austin, Texas

Customer The OAG and individual Divisions within the OAG

ESBD Electronic State Business Daily which is available online at http://www.txsmartbuy.com/sp

FEIN Federal Employer Identification Number

NIGP National Institute of Governmental Purchasing

OAG Office of the Attorney General

Point of Contact An individual who serves as a coordinator or focal point for information.

Respondent Any individual, partnership, or corporation submitting a Response. Unless the Contract clearly indicates otherwise, all terms and conditions of this Contract that refer to Respondent apply with equal force to Contractor.

Response A Respondent’s submission to this RFO

RFO Request for Offer

State Fiscal Year

(SFY)

Texas State Fiscal Year, September 1 through August 31

5 SPECIFICATION

The OAG seeks to renew its PageVault subscription for a service term of September 30, 2026 – September 29, 2027.

The issuing office believes that the requested items in this request for offers may be proprietary to one vendor under Section 2155.067 of the Government Code; however, the issuing office strongly encourages offers from all qualified respondents that may be able to provide the requested items.

http://www.txsmartbuy.com/sp https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2155&artSec=2155.067

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5.1 Plan Details

Plan: Ultimate

Service Term: September 30, 2026 – September 29, 2027

Named Users: Unlimited

Usage Limit: 100,000 PDF pages and 10,000 video captures

5.2 Included Features & Services

Features Premium Features Services

• Authenticated Web Capture

• Social Media Automation

• Browser Extension

• Folder Sharing

• Scheduled Captures

• Batch

• Site Crawler

• Single Sign-On

• Priority Support

• Training

• Billing Reports

• 12 Affidavits

• 20 Professional Service

Hours

• 20 Social Media

Investigations

6 PRICING

Failure to complete Form A – Pricing Sheet will result in the disqualification of the Response. Failure to provide a quote on vendor letterhead will result in the disqualification of the Response. Form A – Pricing Sheet can be found for download and completion in Bonfire via the following link:

https://texasoag.bonfirehub.com/opportunities/238495.

7 AWARD

Evaluation of Bids will begin as soon as practical after receipt. Bids that are responsive to the RFO will be evaluated using the following criteria:

• Price;

• Compliance with OAG Terms and Conditions;

• Acceptance and response to RFO Specifications; and

• Bidder’s Qualifications.

The OAG has sole discretion and the absolute right to reject any and all offers, terminate, amend, or re-issue this RFO. The OAG reserves the right to remedy technical errors in the RFO process, waive any informalities and irregularities relating to any or all offers, and qualifications submitted in response to this request, and to negotiate modifications necessary to improve the quality or cost effectiveness of services resulting from this RFO. The issuance of this RFO does not constitute a commitment by the OAG to award any contract. The OAG intends to use any material provided in response to this RFO as a means of identifying, selecting, and contracting with an entity offering the best value to the OAG.

The OAG reserves the right to make a partial award to a vendor, including some, but not all, of the services and deliverables.

8 CONTRACT TERM

The awarded Contract will be effective for the service term of September 30, 2026 – September 29, 2027.

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9 INVOICING

The OAG shall not be liable for any services rendered or obligations incurred on behalf of the OAG by the Contractor before execution of the Contract.

All payments will be made in accordance with the Texas Prompt Payment Act (Texas Government Code, Chapter 2251).

9.1 Submitting Invoices

The Contractor must submit invoices to the OAG Accounting Division at:

Accounts Payable Section Office of the Attorney General Accounting Division, Mail Code 003 P.O. Box 12548 Austin, TX 78711-2548 invoices@oag.texas.gov https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2251.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2251.htm mailto:invoices@oag.texas.gov

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10 QUESTIONNAIRES

NOTE: Vendor must indicate whether products listed contain recycled material and must check below if preferences are being claimed under Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter D, Division 2, Rule 20.306:

(__) Goods or services produced or offered by Texas bidders

(__) Agricultural products produced or grown in Texas

(__) Agricultural products and services offered by Texas bidders

(__) Goods or services offered by Texas bidder owned by a Texas resident service-disabled veteran

(__) USA produced supplies, materials, or equipment

(__) Products or services of persons with mental or physical disabilities

(__) Products made of recycled, re-manufactured, or environmentally sensitive materials including recycled steel

(__) Energy efficient products

(__) Rubberized asphalt paving material

(__) Recycled motor oil and lubricants

(__) Products produced at facilities located on formerly contaminated property

(__) Products and services from economically depressed or blighted areas

(__) Vendors that meet or exceed air quality standards

(__) Recycled computer equipment of other manufacturers

(__) Foods of higher nutritional value

11 TERMS AND CONDITIONS (SEE ATTACHMENT 1)

https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=06%2F08%2F2026&recordId=182559 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=06%2F08%2F2026&recordId=182559