2-26RFI031 - PORTABLE HAND-HELD NEAR INFRARED (NIR) DEVICE FOR ILLICIT CONTROLLED SUBSTANCE TESTING.pdf

ISSUING AGENCY – CITY OF SCOTTSDALE

NOTICE OF REQUEST FOR INFORMATION

PORTABLE, HAND-HELD NEAR INFRARED (NIR) DEVICE FOR ILLICIT

CONTROLLED SUBSTANCE TESTING

26RFI031

CRITICAL DATES

RESPONSE DUE: 2:00 P.M., LOCAL TIME, DECEMBER 4, 2025

QUESTIONS DUE: 10:00 A.M., LOCAL TIME, NOVEMBER 26, 2025

RESPONSES TO REQUEST FOR INFORMATION

The City of Scottsdale is utilizing Bonfire Interactive to provide a procurement portal that allows access to business opportunities and to submit bids and proposals electronically. If you are not registered as a City of Scottsdale Bonfire vendor visit the Bonfire portal at: City of Scottsdale, AZ (bonfirehub.com) then follow the link to the Bonfire vendor registration page to register your company. Registration is easy and free. If you have any challenges with the registration process, please contact Bonfire Interactive Support at support@gobonfire.com.

RESPONSES WILL BE ELECTRONICALLY RECEIVED until the time and date stated in the portal and in the CRITICAL DATES section of the solicitation document. It shall be the responsibility of the respondent to confirm that information contains all required documents (if applicable) and are submitted electronically through the City of Scottsdale’s procurement portal at: City of Scottsdale, AZ (bonfirehub.com).

THIS NOTICE IS FOR INFORMATION PURPOSES ONLY, IT IS NOT INTENDED TO BE

CONSTRUED AS AN OFFER TO PURCHASE, A COMMITMENT TO ISSUE ANY FORM OF

FURTHER SOLICITATION, OR OTHERWISE FORM A BINDING AGREEMENT IN ANY MANNER.

INFORMATION REQUESTS

Requests for any information relating to this request should be directed to the purchasing staff listed below:

Tiffany Young, Buyer Aide tyoung@scottsdaleaz.gov

480-312-5709

Respondents shall not contact any City of Scottsdale employee, officer, or director other than purchasing regarding this solicitation. Any such unauthorized contact may result in bidder being disqualified from further consideration in subsequent solicitations related to this information.

https://scottsdaleaz.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com https://scottsdaleaz.bonfirehub.com/portal/?tab=login https://scottsdaleaz.bonfirehub.com/portal/?tab=login

TABLE OF CONTENTS

NOTICE OF REQUEST FOR INFORMATION

PORTABLE, HAND-HELD NEAR INFRARED (NIR) DEVICE FOR ILLICIT

CONTROLLED SUBSTANCE TESTING

26RFI031

SECTION 1 - INTRODUCTION

A. Background

SECTION 2 – REQUEST FOR INFORMATION

SECTION 3 – RESPONSE PREPARATION REQUIREMENTS

A. Request for Information Process B. Submitting Information C. Inquiries D. Price Range E. Public Record

SECTION 4 – REQUIRED FORMS

A. Respondent Information

SECTION 1 - INTRODUCTION

A. BACKGROUND

The Scottsdale Police department currently uses Raman Spectroscopy to perform testing for controlled substances by police officers and identify potential officer safety issues when handling controlled substances, for example, fentanyl.

New Zealand, Australia, and the United Kingdom are currently using portable, hand-held Near Infrared, (NIR) devices for quick analyses in the field by police officers to identify illicit controlled substances and help ensure officer safety. The Scottsdale Police department would like to determine the feasibility of using a portable NIR device to perform testing for controlled substances by police officers. However, the illicit controlled substances common in the United States may differ significantly from those found in other areas of the world and may have different mixtures of controlled and uncontrolled substances, known as cutting agents. In fact, variations in controlled substances and their cutting agents occur in different regions within the United States.

This Request for Information is to identify manufacturers of portable NIR devices so they can be tested for feasibility of accurate identification of controlled substances currently impounded by the Scottsdale Police Department.

SECTION 2 – REQUEST FOR INFORMATION

A. REQUEST FOR INFORMATION/SCOPE OF WORK

The Scottsdale Police Department is requesting information from manufacturers or suppliers of hand-held portable Near Infrared, (NIR), devices capable of detecting illicit chemicals, controlled by Federal and state statutes. The device should provide analysis in the 900-1700 nanometer wavelength range (Near Infrared), with a 10-nanometer resolution and encrypted analysis capabilities with results of testing generated in a short time frame, less than two to three minutes. The device should allow for testing to occur with minimal handling of the controlled substances to prevent exposure to hazardous materials. The device must have the capability of providing results to the user correctly identifying the majority of substances tested. Devices determined for testing should have previous validation and quality assurance testing to ISO 17025 standards.

The testing will take place in the Scottsdale Police Department Forensic Services Division by trained controlled substances analysts. The testing period should allow for a minimum of 60 days for evaluation of feasibility and ease of use.

The supplier must be willing to provide a NIR device to the Scottsdale Police Department for evaluation without purchase of the device. The device will be returned to the manufacturer at the termination of the testing period. There is no guarantee of purchase of the device. Any future purchases would be contingent upon determination during the testing period of suitability of the device to meet the department’s needs.

SECTION 3 – RESPONSE PREPARATION REQUIREMENTS

1. REQUEST FOR INFORMATION PROCESS

The Request for Information process is an informal process utilized to gather information which may result in one or more subsequent Requests for Proposal(s). You are asked to submit the requested information, as instructed below, on or before the due date identified on the Notice page/Cover Page. The information you submit will be reviewed by the City. If a subsequent Request for Proposal document is issued, all parties submitting responses to this RFI will be notified. No award shall be made through the Request for Information Process.

2. SUBMITTING INFORMATION

Please submit information for any products or services which your company provides that would address the Request for Information/Scope of Work. The City is interested in a detailed listing of your products, services, and product features. Your response should include narrative information, marketing brochures, website links, and/or any other method to help the City get an understating of available products, services, and product features. Any response receive from this request for information is not intended to be construed as an offer to purchase, a commitment to issue any form of further solicitation, or otherwise form a binding agreement in any manner

3. INQUIRIES

All inquiries regarding this Request for Information must be submitted through the Procurement Portal.

4. PRICE RANGE

Respondents are asked to provide an estimated price or general price range for the product(s) or services identified. Even though the City has not yet defined its needs, please provide as much detail in regard to estimated pricing as possible.

5. PUBLIC RECORD

All responses received to this Request for Information shall become the property of the City and shall become a matter of public record available for review subsequent to the Request for Information Due Date. Requests for Confidential Information shall be denied; therefore, responses should not include any proprietary or confidential information.

SECTION 4 – REQUIRED FORMS

RESPONDENT INFORMATION

Company Name Company Representative/Contact Person

Address Phone Ext.

City State Zip Email Address

Signature