2-26-259 - RFP SOUTHGATE GOLF COURSE CAFE.pdf

Request for Proposals for:

26-259 RFP - SOUTHGATE GOLF COURSE CAFÉ

Location: 1975 W Tonaquint Dr, St. George, UT 84770

Date Issued: January 20, 2026

Questions Due: February 19, 2026, 2:00 pm MST

Submissions Due: February 26, 2026, 2:00p.m. MST

1. Opportunity Summary

The City of St. George invites qualified food and beverage operators to manage the

Southgate Golf Club Café under a lease agreement. The operator will provide fast, friendly service tailored to golfers (breakfast, lunch, snacks, grab-and-go, and beverages), maintain a clean and welcoming environment, and support tournament and event needs. Alcohol service is permissible, subject to Utah DABS licensing and City approval.

Initial Term: May 1, 2026 – May 1, 2028 (renewal options may be considered at City discretion)

Commencement: Target opening May 1, 2026, contingent on lease execution, permits, and insurance.

2. Scope of Services (Core Expectations)

• Daily café service aligned with tee sheet demand; propose seasonal hours that cover first tee times through late afternoon at minimum.

• Menu suited to a public golf course (breakfast items, sandwiches/burgers/wraps/salads, snacks, grab-and-go, non-alcoholic beverages;

alcohol as licensed).

• Optional on-course beverage cart service and tournament/event catering, if authorized.

• Reliable staffing, customer service standards, and cash/POS controls with monthly sales reporting to the City.

• Compliance with all health, safety, accessibility, and alcohol regulations.

• Fiscal Year 2024–2025 (July 1, 2024 – June 30, 2025): 99,208 9-hole rounds at

Southgate Golf Club.

3. Alcoholic Beverage Service (Utah DABS)

• Operator must obtain and maintain required Utah Department of Alcoholic Beverage

Services (DABS) licenses for the café and, if permitted, for on-course service.

• All alcohol servers/managers must hold valid DABS permits and complete approved training.

• Proposals should specify requested alcohol service scope (e.g., beer only; beer + wine; spirits if permissible) and ID/over-service prevention procedures.

4. Facility, Equipment, and Condition

• Café space is located within the Southgate clubhouse, offered "as is." Seating includes indoor and patio areas with course views.

• City may provide a baseline inventory of kitchen equipment and café fixtures.

Operator supplies additional equipment as needed.

• Any tenant improvements and signage require prior City approval and applicable permits.

Facility Dimensions (Approximate):

• Kitchen: 534 sq. ft.

• Storage Room #1: 39 sq. ft.

• Storage Room #2: 82 sq. ft.

• Snack Bar Counter: 202 sq. ft.

• Dining Area: 910 sq. ft.

5. Business Terms (To Be Proposed)

Submit a clear financial offer that may include:

• Base monthly rent and 5% of gross revenue, or an alternative structure that provides fair market return to the City.

• Security deposit, proposed payment terms, and any requested City contributions.

• Definition of Gross Receipts excluding sales tax, refundable deposits, and distributed gratuities.

6. Key Dates

• RFP Issued: January 20, 2026

• Questions Due: February 19, 2026, 2:00 PM MST

• Proposal Deadline: February 26, 2026, 2:00 PM MST (late proposals not accepted)

• Interviews/Tastings (If Invited): March 3-6, 2026

• Target Lease Execution: March/April 2026

• Target Opening: May 1, 2026

7. Minimum Qualifications

• Demonstrated success operating a café, quick service, or similar F&B venue (golf, recreation, hospitality, or high volume preferred).

• Ability to obtain and maintain Utah DABS licenses, City business license, and Health

Department permits.

• Financial capacity to operate and staff the café, maintain equipment, and meet lease obligations.

• Modern POS with daily sales capture and monthly reporting.

8. Proposal Content (Concise, Single PDF Preferred)

• Cover Letter and Executive Summary

• Concept and Sample Menu with price points suitable for a public golf course

• Operations Plan (hours, staffing/training, peak time service plan, inventory, and cash controls)

• Alcohol Service Plan (DABS licensing, service boundaries, ID/over-service prevention)

• Facility Plan (any improvements, layout concepts, timeline)

• Sustainability/Community Practices (recycling, healthy options, local sourcing where feasible)

• Financial Offer (rent structure, percentage rent, security deposit, and any requested

City contributions)

• Qualifications and Three References; brief financial capacity statement.

9. Submission Instructions

• Electronic submission is required: https://sgcity-utah.bonfirehub.com/

10. Questions and Addenda

• Deadline for Questions: February 19, 2026, 2:00 PM MT

• Addenda will be posted at: https://sgcity-utah.bonfirehub.com/ Proposers are responsible for monitoring and acknowledging addenda.

11. Insurance and Compliance (Summary)

• Insurance (per city requirements)

• Required: Southwest Utah Public Health Department permit, City business license, Utah DABS licenses, E-Verify participation, tax compliance, ADA compliance.

• Grease management, waste/recycling, and pest control per City and Health

Department standards.

12. Selection Process

Proposals will be evaluated on:

• Quality and fit of concept/menu for a public golf course https://sgcity-utah.bonfirehub.com/ https://sgcity-utah.bonfirehub.com/

• Operations plan and customer service approach

• Relevant experience and references

• Financial offer and value to the City

• Readiness to license/launch by May 1, 2026

Shortlisted proposers may be invited to interviews and a tasting.

13. Standard Notices

• The City may reject any or all proposals and may cancel or amend this RFP at any time.

• This RFP does not constitute a contract; obligations arise only upon full execution of a lease.

• Public Records/GRAMA: Proposals may be subject to disclosure under Utah law.

Clearly mark any claimed protected information; final determinations will be made consistent with GRAMA.

• Equal Opportunity: The City of St. George does not discriminate based on race, color, national origin, sex, disability, religion, age, sexual orientation, gender identity, or other protected status. Reasonable accommodations are available upon request.

• The City may reject any or all proposals, waive informalities or minor irregularities, request clarification or additional information, and award in the best interest of the

City. This RFP does not commit the City to award a contract or pay any costs incurred in proposal preparation or presentation.

14. Questions and Clarification

All questions, requests for clarification, or notice of any perceived omissions/conflicts in this

RFP must be submitted in writing via the Vendor Discussions tab located within the opportunity listing on or before the Questions Due date. If questions necessitate changes, the

City will issue a written addendum. Offerors and their agents shall not contact selection committee members, City officials, or City employees outside the instructions herein from the date of release of this RFP through execution of the resulting agreement. The City may disqualify Offerors who violate this requirement.