Jackson County, Missouri Invitation to Bid No. 26-037

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twenty-Four (24) Month Term and Supply Contract with One (1) Twelve Month Options to Extend for the furnishing of Roofing Services on County Facilities for use by Various County Departments.

1.2 Although exact usage cannot be determined, the County estimates it will spend $330,000 annually on County

Roofing Services.

1.3 Jackson County, Missouri Invitation to Bid No. 26-037 has a response deadline of 2:00 p.m., CT on June 16, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to accept or reject any or all proposals

1.6 Jackson County reserves the right to split the contract award.

1.7 Jackson County reserves the right to request clarifications on any bid.

1.8 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CT on June 9, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

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https://jacksongov.bonfirehub.com/

3.2 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and

VETERAN Business Utilization may be required on this Invitation to Bid. The MBE/WBE/VBE Participation Affidavit (Attachment A) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.3 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment A) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.4 Certified Payroll Records: Certified payroll records shall be submitted weekly via the County’s online certified payroll submission system: LCPtracker. The Compliance Review Office will set up login credentials upon contract award. Any questions relating to Certified Payroll Reports should be directed to the Compliance Review Office at 816-881-3302.

3.4.1 Payroll Records must meet the following minimum requirements:

3.4.1.1 Workers must be classified according to the State’s Occupational Title Rule. Workers listed as a

Journey Worker for Local Union XX is not acceptable. The specific Classification and Group must be named. It is impossible to compare the wage rate paid to the proper prevailing wage rate if the group is not listed.

3.4.1.2 For all apprentices on each payroll, the apprentice letter must be attached confirming registration in the program, level in the program (i.e., 3rd Level, or 3rd 6-Month Period) and the percentage of the base wage rates the apprentice is to be paid. If the same apprentice is used in multiple pay periods, only one apprentice letter needs to be submitted the first time the apprentice is shown on a payroll.

3.4.1.3 The proper ratio of apprentices to journey workers must be followed. Any apprentice working out of ratio or without a journey worker present must be paid journey worker’s level wages.

3.4.1.4 Fringe benefits must be indicated whether paid to each employee or to a fund. Additionally, vacation, holiday, dues and/or voluntary contributions must be indicated if included in Gross Pay.

3.5 For Services performed at the Department of Corrections: All employees of the Successful Contractor must have a valid Driver’s License or State I.D. Card. A background check will be done on ALL service personnel. The Successful Contractor is to supply Name (Last/First/Middle Initial), Race, Date of Birth, and Social Security Number to all employees, prior to the entry into the facility. Those with outstanding warrants will be denied access to the facility and are subject to arrest. Employees are subject to search while in the facility.

3.6 Licenses and Permits:

3.6.1 The Successful Contractor must provide a copy of a current Missouri State Business License to the Purchasing Department ten (10) business days after receiving an award notification to be kept in the bid as part of the permanent record and must be received by the Purchasing Department prior to the commencement of work.

3.6.2 The Successful Contractor must obtain any permits from the appropriate entity for work performed because of the Contract Award. Building permits must be displayed as required.

3.6.3 Performance and Materials Payment Bond costs must be considered in pricing.

3.7 PREVAILING HOURLY WAGE RATES: Compliance with the Prevailing Hourly Rate of Wages for Workmen may be required on this Contract pursuant to Section 290.262 RSMo 1994, the Division of Labor Standards, State of Missouri. The County’s Annual Wage Order from the State of Missouri is included as part of this Invitation to Bid.

3.7.1 The Successful Contractor may request increases in Hourly Wage Rates quoted during the Term of the

Contract only when the increase is equal to or less than the increase in the State of Missouri’s Prevailing Hourly Rate of Wages for Workmen in that occupational title category. However, hourly rate increases will take effect only when the Successful Contractor has provided evidence in writing is such increases to the reasonable satisfaction of the Purchasing Supervisor and the Purchasing Department has indicated approval of such increase in writing.

3.7.2 PREVAILING WAGE RATES: Wage rates will only be utilized if a projected repair exceeds $75,000.

3.8 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

3.9 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.10 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.4 Insurance and indemnification: The Successful Respondent shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Respondent shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Respondent shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per the Statement of Contractor’s Qualifications document (Attachment A). NOTE: Do not list Jackson County, Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 General Information:

5.1.1 The Successful Contractor shall furnish all labor, materials, tools, equipment, and supervision for on-call roofing services at various County owned and/or operated buildings within the boundaries of Jackson County, Missouri on a time and materials basis.

5.1.2 Roofing Services shall include all types of low slope and steep slope roofing, including but not limited to:

built-up asphalt, modified bitumen, EPDM, fiberglass shingle, slate, tile, wood shake, metal, and single ply membrane (roofing, flashing, and counter flashing), gutters and downspouts, vents, drains, skylights, insulation, and roof decking of all types.

5.1.3 The Successful Contractor shall be capable of performing services on all the following, but not limited to, roof types:

No. Roof Type Circle Manufacturers you are currently authorized to install/repair

1. BUILT-UP ROOFING (BUR):

Hot Asphalt, Coal tar or Cold-applied adhesive

Tamko, John-Mansville, Firestone, Tremco, Derbigum, CertainTeed, GAF 2. MODIFIED BITUMEN:

Hot Asphalt, Cold-applied adhesives, or torch method

3. SINGLE PLY MEMBRANE:

TPO, EPDM, PVC or Hypalon

Carlisle-Syntec, Firestone, Johns- Mansville, GAF, TRE

4. ASPHALT SHINGLES GAF, CertainTeed, Owens Corning, Tamko

5. CLAY TILE ROOFING:

to include Spanish (Barrel) or Mission

Ludowici, Santa Fe Tile, Boral USA, MCA Tile, Gladding, McBean, Northern

Roof Tiles

5.1.4 The work to be done under this contract includes, but is not limited to, providing of all labor, materials, supervision, equipment, services, incidentals, and related items necessary to complete the work in accordance with this specification and scope of work.

5.1.5 The requirements listed above are intended as an aid to the Respondent acquainting them with what could be required to execute work on this contract. Any item that might be needed and not herein specified shall be furnished and installed by the Successful Contractor in accordance with the terms of this contract.

5.1.6 All roof systems shall be installed according to the requirements of the roofing system manufacturer for the type of roof system and required warranty as specified. If the work done is for repairs or work not covered by a specific manufacturer’s warranty (e.g., gutters and downspouts and other sheet metal work), the best practices as recommended by NRCA and SMACNA shall apply.

5.1.7 Repair and Replacement estimates shall be included in this Contract at no additional charge. The County reserves the right to determine if the repairs and/or work shall proceed.

5.1.8 Jackson County, Missouri reserves the right to bid projects separately at any time during the term of this contract and any of its extensions.

5.1.9 The Project Supervisor shall stipulate whether the Successful Contractor will quote prices for regular time, over time, or a combination thereof. The Project Supervisor will inform the Successful Contractor to perform work during normal working hours or a combination of normal and overtime work hours. The Successful Contractor shall only work overtime when specifically told to do so.

5.1.10 Final dimensions shall be determined at the site by the Successful Contractor prior to the construction or repair. All dimensions for fitting and final sizing are their responsibility.

5.1.11 Utilities: Jackson County shall make available all required utilities to the Successful Contractor for work under this contract. Accidental interruption(s) caused by the Successful Contractor, and repair thereto, shall be at the Successful Contractor’s expense. Planned interruptions under this contract shall be coordinated by the Project Supervisor for approval prior to use on any job under this contract.

5.2 Guarantees and Warranties:

5.2.1 All roof systems furnished and installed under this contract shall be unconditionally guaranteed by the

Successful Contractor for a minimum of one (1) year from the date of acceptance of the work by the County against any and all defects in materials, workmanship, and installation.

5.2.2 In addition, such manufacturers’ warranties as may be required on a per job basis shall be furnished by the

Successful Contractor, up to and including 20-year no-dollar limit (NDL) warranties and the associated fees from the manufacturer may be billed to the County.

5.2.3 Any labor, materials, or equipment needed to respond to a request for a guarantee or warranty service shall be solely at the Successful Contractor’s risk and expense.

5.2.4 Repair work is to be guaranteed only to the extent that the work was completed in accordance with currently accepted best roofing practices as detailed in NRCA (National Roofing Contractors Association).

5.3 Response Time:

5.3.1 The Successful Contractor shall be available for service Monday – Friday from 8:00 a.m. until 5:00 p.m.

5.3.2 Requests for service shall have a response time within twenty-four (24) hours from notification.

5.4 Site Work -The Successful Contractor shall conduct his work in a manner that will eliminate hazards to persons and property in the area. Areas under construction shall be marked with temporary barricades, ribbon, or other methods necessary to provide safety warning to the public.

5.5 Site Clean-up - The Successful Contractor shall remove from the premises and properly dispose of all waste material and debris resulting from all work. This Contractor shall keep packaging, waste and debris picked up as the work progresses. The job site shall be left neat and clean.

5.6 Protection of Property - The Successful Contractor shall protect adjacent improvements from work in progress

(landscaping, sidewalks, flooring, etc.). Any damage caused by the Successful Contractor shall be repaired at the Successful Contractor’s expense. The Successful Contractor shall be responsible for leaving all job sites in a condition as near as possible to those which existed prior to any work. The Successful Contractor shall include site worker protection.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Bidder’s Exceptions

7.1.7 M/W/VBE Participation Affidavit, if applicable

7.1.8 Responsible Bidder’s Ordinance, if applicable

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Exhibit F – Bidder’s Exceptions

8.1.6 Greater Kansas City Metropolitan Area Information Memo (see Section 3.1)

8.1.7 Two (2) Dedicated Email Addresses

8.1.8 Copy of Supplier W9 Form (Section 3.5)

8.1.9 Attachment 1 – Bidder’s Quotation Sheet

8.1.10 M/W/VBE Participation Affidavit, if applicable

8.1.11 Responsible Bidder’s Ordinance, if applicable

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.

9.0 POST AWARD INFORMATION

9.1 Successful Contractor will be contacted for services as required for ALL work by the Project Supervisor or the supervisors on the approved call out list. In the event services are required by other departments, the Successful Contractor will be contacted by individuals identified by the appropriate Department Director.

9.2 Hourly charges, if applicable, are to begin when the service technician arrives at the job site or reports to the

Department Head or the designee, whichever is requested by the County. The Successful Contractor shall NOT commence any work until he has notified the proper County personnel of his arrival. The Successful Contractor will not be allowed travel time. The bidder is to include in the quoted hourly rate the amount required to cover travel time. The County shall not be responsible for payment to the Successful Contractor for any briefings or meetings held between the County and the Contractor, as these meetings are to the mutual benefit of both parties.

9.3 Prior to commencing any work, the Successful Contractor will be required to provide a NOT TO EXCEED WORK

ORDER COST ESTIMATE. The estimate shall be reviewed and approved by the Project Supervisor or for other Departments by individuals identified by the appropriate Department Directors. This estimate may be required on work considered NEW and/or REPAIR at the County’s discretion. The estimate must be WRITTEN and does not negate the requirement for time and materials to be detailed on submitted invoices.

9.4 All work shall be performed, and all complaints managed with due regard to the County public relations. The

Successful Contractor shall utilize competent employees in performing the work. At the request of the County, the Successful Contractor shall replace any incompetent, unfaithful, abusive, or disorderly person in his or her employ.

The County and the Successful Contractor shall each be promptly notified by the other of any complaints received.

9.5 The Successful Contractor shall be responsible for providing, maintaining, and transporting all necessary and customary equipment, tools and fuel needed to fulfill the contract. In no event shall the County be responsible for any damage to any of the Successful Contractor’s equipment or clothing lost, damaged, destroyed or stolen.

9.6 Proper safety precautions shall be used at all times and shall remain the Successful Contractor’s responsibility. The

Successful Contractor shall be equipped to enter confined spaces and hazardous atmospheres meeting all Occupational Safety and Health Administration (OSHA) criteria.

9.7 The Successful Contractor or any subcontractor and their employees, while on Family Court property, shall comply with the Occupational Safety and Health Act of 1970 (OSHA), latest version.

9.7.1 As of August 28, 2009; pursuant to the Missouri Revised Statutes (Chapter 292) Health and Safety of Employees (Section 292.675, paragraph 2) “Any person signing a contract to work on the construction of public works for any public body shall provide a ten-hour Occupational Safety and Health Administration (OSHA) construction safety program for their on-site employees which includes a course in construction safety and health approved by OSHA or a similar program approved by the department which is at least as stringent as an approved OSHA program.

9.7.2 Any employee of the contractor or subcontractor doing work at the Family Court MUST be able to provide the OSHA 10 Hour Card upon request of the Facilities Manager or Senior Purchasing Agent. Failure to provide the card will be grounds for the employee of the contractor or subcontractor to be asked to leave the premises.

9.8 Performance and Labor Materials Bond will be due before any work can begin.

10.0 PURCHASE ORDERS

10.1 The Successful Contractor must have a copy of a Purchase Order issued by the Jackson County, Missouri Finance and Purchasing Department BEFORE providing any goods and/or services. Failure to adhere to this policy will result in the immediate termination of said contract.

11.0 INVOICES AND PAYMENT

11.1 Parts under this contract are for those items directly related to the services and/or specified in this Invitation to Bid.

The County reserves the right to request that a copy of the Successful Contractor’s supplier’s invoice be submitted with the invoice for payment of any invoice over $100.

11.2 The Successful Contractor shall submit, on a timely basis, an itemized detailed statement of services rendered, including the following information:

11.3 The Successful Contractor shall keep complete records of all the work performed under this contract. Work covered under this Contract shall be invoiced separately from any other work and/or purchases by the County. Requests for payment shall be submitted by project/job.

11.4 The County reserves the right to purchase materials for the Successful Contractor at the discretion of the County.

11.5 For prompt payment, all invoices (an original and one duplicate), and copies of work orders shall be sent directly to:

Jackson County Facilities Management Division

303 W. Walnut Independence, MO 64050

Email: MRGrey@jacksongov.org

Jackson County Family Court

626 E. 26th Street Kansas City, MO 6418

Email: AccountsPayable@courts.mo.gov

11.5.1 In the event services are required by a different department, invoicing information must be requested from the Project Supervisor.

11.6 Fuel Surcharge – No Fuel Surcharges allowed during the term of this contract. The Successful Contractor(s) will not bill Jackson County for any fuel surcharges throughout the term of this contract and its extensions.

mailto:MRGrey@jacksongov.org mailto:AccountsPayable@courts.mo.gov