2-20260506094437 RCBS.pdf

Rankin County Board of Supervisors

Request for Bids

One (1) or More, New 30,882 Minimum GVWR Track Type

Tractors

Bid Number: 26-300-12

Prequalification Proposals Due: May 28, 2026, by 11:00 a.m.

Reverse Auction Date: June 4, 2026, at 9:30 a.m.

NOTICE TO BIDDERS

Notice is hereby given that the Rankin County Board of Supervisors will receive bids for Bid Number 26-300-12, One or More New 30,882,000 Minimum GVWR Track Type Tractor in the following manner:

Unpriced bid proposals will be accepted until 11:00 a.m. May 28, 2026 by electronic bid submission at www.centralbidding.com or in sealed envelopes labeled as Bid Number 26-300-12 delivered to the office of the Rankin County Board of Supervisors at 211 E.

Government Street, Suite A, Brandon, MS 39042. Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction. Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please contact Central Bidding at (225) 810-4814.

Bidding will be held by electronic reverse auction on June 4, 2026, starting at 9:30 a.m.

and ending at 10:00 a.m. at www.centralbidding.com. Bidders may participate online with Central Bidding. Alternatively, bidders may submit paper bids at the office of the Rankin County Board of Supervisors at the address listed above no later than thirty minutes prior to the beginning of the reverse auction. Bidders will be allowed access to computers and technical assistance in order to participate in the reverse auction.

The reverse auction will end at the exact time as stated above unless there is any bid sniping. If there is any bid sniping, there is a maximum of two (2) extended periods for bidding at five (5) minutes each, which will extend the reverse auction a maximum of ten

(10) minutes.

Official bid documents may be obtained by contacting the Rankin County Purchasing Office at 601-825-9601, hewitt.pittman@rankincounty.org, or downloaded from Central Bidding at www.centralbidding.com.

The Board is acting under the authority of Section 31-7-13, Mississippi Code of 1972, Amended, and reserves the right to reject any and all bids.

Published by the order of the Rankin County Board of Supervisors, Brandon, Mississippi dated January 15, 2026.

Mark S. Scarborough, Clerk of the Board

Publication Dates: May 6, 2026, and May 13, 2026 http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/ mailto:hewitt.pittman@rankincounty.org

Rankin County is requesting bids for one (1) or more, new 30,882 Minimum GVWR Track Type Tractor for the Rankin County Unit System. The new and unused Tractor Type Tractor must be the newest model depending on the manufacturer’s current model in production. Unpriced bid proposals will be accepted until 11:00 a.m. on May 28, 2026.

Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction on June 4, 2026, at 9:30 a.m.

Delivery of equipment must be no later than thirty (30) days upon receipt of purchase order. DO NOT SUBMIT RESPONSE UNLESS STRICT COMPLIANCE

WITH THE DELIVERY TERM IS ACKNOWLEDGED AND ACHIEVABLE.

Specifications for one (1) or more new Track Type Tractor are outlined below. Equipment must meet or exceed these minimum specifications.

Item

Basic Specifications

Yes

No

Variant Specification (if spec not met)

1.0 Machine must be a brand-new, advertised standard production track-type tractor.

1.1 Weight of LGP is at least 30,882lb

(14008 kg) including: lubricants, coolant, ROPS cab, 100% fuel level, operator, VPAT bulldozer, track end guiding guards and 30in (760mm) shoes.

1.2 Overall length of the LGP tractor should

be 202.5in (5142mm) or less when equipped with a cab and a VPAT blade.

1.3 Overall width of the LGP tractor when

equipped with a VPAT blade should be 229.8in (5837mm) or less, with the blade angled at 24 degrees.

1.4 Ground clearance per SAE J1234 should

be at least 14in (350mm) when measured from the face of the track shoe for the LGP tractor.

Engine

(if spec not met)

2.0 Engine is manufactured by the tractor

manufacturer

2.1 Engine is at least four cylinders, twin

turbo charged, and an after-cooled diesel engine

2.2 Engine, including cooling fan, and all

necessary accessories delivers at least 130hp (97kW) at the flywheel (SAE J1349 rated)

2.3 Engine meets the US EPA Tier 4

Final/EU Stage IV exhaust emission regulations

2.4 Engine displacement is at least 268

.5in³ (4.4L)

2.5 Machine is equipped with 24-volt

electrical starting and operating system

2.6 Cooling system, including hydraulic oil

cooler, engine radiator, air-to-air aftercooler, and hydraulic fan is located toward the front of the tractor

2.7 Machine is equipped with on-demand

cooling fan

2.8 Alternator has 105 brush-type amps

Powertrain/Transmission

(if spec not met)

3.0 Equipped with a hydrostatic drive

system

3.1 Hydrostatic drive provides independent

adjustments of speed forward and reverse

3.2 Hydrostatic drive provides speed

selections from 0 to 6.2 mph (0 to 10 km/h) in forward and reverse

3.3 Hydrostatic drive is standard, no

transmission shifting

3.4 Drive system gives independent power

to each track for controlled power turns

3.5 Counter rotation is standard

3.6 Variable displacement pumps and

drive motors are standard

Undercarriage - LGP

(if spec not met)

4.0 Undercarriage is designed and

manufactured by the tractor manufacturer.

4.1 Undercarriage has a reinforced box

section track roller frame construction to resist bending and torsional loads

4.2 Undercarriage includes an oscillating

track roller frame, pivot shaft, track adjuster and equalizer bar.

4.3 Undercarriage has lifetime lubricated

track, carrier roller, track rollers, and idlers

4.4 Undercarriage has eight bottom rollers

and two carrier rollers per side

4.5 Undercarriages have fully sealed

hydraulic track adjustments with grease gun.

4.6 Long-life sprockets are included.

4.7 Tractor undercarriage includes factory-

sealed, welded cartridge joints

4.8 Has a minimum 30 in (760 mm) shoe

width standard

4.9 Has a minimum 104 in (2645 mm)

length of track on ground

4.10 Has maximum ground pressure of 4.50

psi (31.0 kpa) when equipped with standard shoes, VPAT dozer, ROPS cab, fuel and lubricants.

Final Drives

(if spec not met)

5.0 Has double reduction, planetary

design

Operator’s Station

(if spec not met)

6.0 Cab has fresh air pressurization with

replaceable filter

6.1 Includes factory installed 2D Grade

and Slope Assist

6.2 Has front and rear windshield wipers

6.3 Cab is equipped with air conditioner

and heater that delivers filtered, pressurized, temperature-controlled air to operator

6.4 Includes fully adjustable air

suspension seat, with at least a 3 in (75

mm) seatbelt

6.5 Includes an adjustable armrest, wrist

rest, and joystick mount on both the right hand and left-hand side consoles

6.6 Includes left and right lever controls

and wrist pads that are seat mounted and adjustable

6.7 Includes back up alarm

Dozer Blade

(If spec not met)

7.0 Blade lift, angle and tilt is hydraulically

adjustable from the operator station

7.1 Blade is controlled by ergonomically

designed joystick. The blade angle is controlled by ergonomically positioned thumb roller.

7.2 Includes an adjustable back pitch

7.3 Blade has a minimum 24-degree angle

right or left

7.4 Maximum LGP VPAT blade width is

3684 mm (12.0 ft) including end bits

7.5 Minimum LG P VPAT blade height is

1323 mm (52.1 in) high

7.6 Minimum LGP VPAT blade capacity is

3.81 cubic meters (4.98 cubic yards)

Work Tool Options and Technology

(if spec not met)

8.0 Includes a removeable 3D GPS with

Automatic system that will run off county GPS base station that will automatically adjust the blade to put dirt to grade from 3D engineered model and have screen, radio, antennae and GPS sensor that can be removed and used on other equipment if needed

** Rankin County owns Trimble SPS Base. Model R750 GNSS – 900Mhz with CMRX Corrections

XX XX N/A

8.1 Includes Limbrisers, side window

screens, and rear screen with square tubing bar and expanded metal AC condenser guard

Serviceability

(if spec not met)

9.0 Front radiator is protected by heavy

duty latched swing-out grill

9.1 Includes SOS fluid taps

9.2 Daily service points are accessible

from ground level

9.3 Includes quick disconnect hydraulic

pressure taps for in-field diagnosis

9.4 Access to both sides of the cooling

package is unblocked for cleaning

9.5 Includes hinged service doors

9.6 Has 500-hour oil change interval

minimum

9.7 Engine includes 3 fuel filters in series

with no by-pass

9.8 Engine fuel filters change intervals

should be 1000 hours

Warranty/Buyback

(if spec not met)

10.0 Must include 48 month or 4000 hour full

machine warranty

10.1 Selling dealership must offer 48 month

or 4000 hour guaranteed buyback option

Delivery

(if spec not met)

11.0 Delivery to Rankin County within 30

days of purchase

11.1 Delivery is FOB Destination Point:

(Rankin County Unit Barn)

INSTRUCTIONS TO BIDDERS

PART 1 – PRE-QUALIFICATION OF SPECIFICATIONS

Unpriced bid proposals will be accepted until 11:00 a.m. on Thursday, May 28, 2026 by electronic bid submission at www.centralbidding.com or in sealed envelopes labeled as Bid Number 26-300-12 delivered to the office of the Rankin County Board of Supervisors at 211 E. Government Street, Suite A, Brandon, MS 39042. Unpriced bid proposals must include a copy of the complete manufacturer’s specifications for the equipment for which the company plans to bid. In addition, Attachment A - Prequalification of Specifications must be completed and included as the cover sheet for the manufacturer’s specifications.

Submissions will be evaluated and vendors submitting acceptable specifications will be invited to submit priced bids in an electronic reverse auction. Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at (225) 810-4814.

PART 2 – REVERSE AUCTION

Vendors who are invited to participate in the reverse auction will be notified through Central Bidding. Bidding by electronic reverse auction will begin on Thursday, June 4, 2026 at 9:30 a.m. and end at 10:00 a.m. at www.centralbidding.com. Bidders may participate online with Central Bidding. Alternatively, bidders may submit paper bids at the office of the Rankin County Board of Supervisors at the address listed above no later than thirty minutes prior to the beginning of the reverse auction. Bidders will be allowed access to computers and technical assistance in order to participate in the reverse auction.

Bidders participating in the reverse auction will enter a total price per unit for the equipment.

The reverse auction will end at the exact time as stated above unless there is any bid sniping. Bid sniping shall mean the act of posting a bid within the final 30 seconds of the initial 30 minute bidding period, or the final 30 seconds of the first extended period, if any.

If there is any bid sniping, there is a maximum of two (2) extended periods for bidding at five (5) minutes each, which will extend the reverse auction a maximum of ten (10) minutes.

or any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.

Any questions pertaining to the submission of the proposal should be directed to the following:

Hewitt Pittman, Rankin County Purchase Clerk 222 N. Timber Street Brandon, Mississippi 39042 601-825-9601 hewitt.pittman@rankincounty.org

Rankin County reserves the right to reject any and all bids received.

mailto:hewitt.pittman@rankincounty.org

RANKIN COUNTY BOARD OF SUPERVISORS

BID NUMBER: 26-300-12

One (1) OR MORE NEW 30,882 Minimum

GVWR TRACTOR TYPE TRACTORS

ATTACHMENT A – PREQUALIFICATION OF SPECIFICATIONS

Name of Bidder

Contact Name

Address of Bidder

Telephone Number

Email Address

Make and Model of Unit

Bid Meets or Exceeds Minimum Specifications Yes No

Guaranteed delivery of unit(s) no later than thirty (30) days upon receipt of purchase order * Yes No

Exceptions and/or Justifications to Specifications:

Signature of Authorized Representative

Title of Representative Date

*No exceptions are permitted.