2-2026 DAMASCUS LEBANON TWPS FLAKED CALCIUM BID PK.pdf

2026 - PROPOSAL FOR FLAKE CALCIUM

DAMASCUS & LEBANON TOWNSHIP

Steve Adams, Operations Supervisor - twpdamascus@gmail.com

Damascus Township

60 Conklin Hill Road, Damascus, Pa. 18415

Tel: 570-224-4410 / Fax: 570-224-4940

Lebanon Township

PO Box 75, Equinunk, PA 18417

Melissa Haviland, Secretary – damtres1@ptd.net / lebanontownship@gmail.com

Board of Supervisors is accepting Electronic Bids on the following, with listed specifications:

FLAKE CALCIUM – 110 SUPER SACKS; 88 Super Sacks to Damascus Township and 22 tons to Lebanon Township Delivered within 5 to 7 days of call or email.

(Qualified State Approved Products Bulletin 15 – Section 721: Calcium Chloride)

SUBMIT SEALED PROPOSALS VIA PENNBID ON/OR BEFORE THE OPENING

DATE OF April 20, 2026, AT 2:00 PM.

INCOMPLETE BIDS WILL NOT BE ACCEPTED.

Plans, specifications, and documents for the above are available at no cost on

PennBid. Bids shall be received electronically via the PennBid Program on www.pennbid.net by 2:00 PM on April 20. 2026.

BIDS ARE EXPECTED TO BE AWARDED AT THE DAMASCUS BOARD OF

SUPERVISORS MEETING SCHEDULED FOR MONDAY, April 20, 2026, AT 7:00 PM

LOCATED AT 60 CONKLIN HILL ROAD, DAMASCUS, PA 18415

1. THE DAMASCUS TOWNSHIP and LEBANON TOWNSHIP RESERVES THE

RIGHT TO AWARD ON THE BASIS OF QUOTATIONS RECEIVED FOR ANY

ITEM(S) OR ON THE BASIS OF THE AGGREGATE TOTAL FOR ALL LIKE

ITEM(S) ON WHICH PROPOSALS ARE RECEIVED. THE DAMASCUS

TOWNSHIP AND LEBANON SUPERVISORS RESERVE THE RIGHT TO REFUSE

ANY AND ALL BIDS.

2. THE SUPPLIER AGREES TO FURNISH AND DELIVER THOSE ITEMS FOR

WHICH PRICE(S) HAVE BEEN INDICATED ON THE SCHEDULE OF PRICES.

3. DELIVERY INFORMATION: Notice of delivery: Five to seven days’ notice. Location:

88 TONS FOR Damascus Township, 60 Conklin Hill Rd, Damascus, Pa. 18415 AND

22 TONS FOR Lebanon Township at 281 Dennis Road, Honesdale, Pa. 18431. Time:

Deliveries accepted between: 7 am – 3 pm, Mon. thru Thurs. TRUCK

ACCESSIBILITIES: Delivery site is tractor trailer accessible OPEN FLATBED ONLY.

OFFLOADING: Township is equipped for offloading. Must call the township office one day prior and one hour prior to arrival, ESTIMATED OFFLOAD: Approximately 1 hour

+/- End use: Dust Control, Road Stabilization.

4. THE CONTRACT SHALL EXPIRE: ONE (1) YEAR FROM: APRIL 20, 2026

OFFICIAL USE ONLY:

PAGE 1 0F 6

mailto:twpdamascus@gmail.com mailto:damtres1@ptd.net http://www.pennbid.net/

B. CONTRACTOR’S CERTIFICATION

BID PROPOSAL OF _____________________________________________________

NAME OF CONTRACTOR

ADDRESS: _____________________________________________________

TELEPHONE: ________________________ FAX: _________________________

E-MAIL (optional) ____________________________________________________

1. IT IS HEREBY CERTIFIED AS FOLLOWS:

A. THE ONLY PERSON(S) HAVING AN INTEREST IN THIS PROPOSAL IS/ARE:

(INCLUDING OWNERS OF LEASED EQUIPMENT):

B. THE ABOVE NAME PERSON(S) IS NOT AN or ARE NOT EMPLOYEE(S) OF

DAMASCUS TOWNSHIP OR LEBANON TOWNSHIP.

C. THIS PROPOSAL IS MADE WITHOUT COLLUSION WITH ANY OTHER

PERSON, FIRM, CORPORATION OR ENTITY.

D. ALL SPECIFICATIONS REFERRED TO ABOVE HAVE BEEN EXAMINED BY

THE SUPPLIER(S). THE SUPPLIER(S) UNDERSTAND THAT THE

QUANTITIES INDICATED HEREIN ARE APPROXIMATE AND ARE SUBJECT

TO CHANGE AS MAY BE REQUIRED; AND THAT ALL WORK IS PAYABLE

ON THE BASIS OF THE UNIT PRICE(S) LISTED ON THE SCHEDULE OF

PRICES.

2. ACCOMPANYING THIS PROPOSAL IS A BID BOND OR CERTIFIED CHECK

IN THE AMOUNT OF 10% OF THE TOTAL BID FOR 88 Tons MADE PAYABLE

TO: DAMASCUS TOWNSHIP PLUS 22 Tons MADE PAYABLE TO: LEBANON

TOWNSHIP; AS A PROPOSAL GUARANTEE WHICH, IT IS UNDERSTOOD, WILL

BE FORFEITED IN THE CASE THAT THE SUPPLIER FAILS TO COMPLY WITH THE

REQUIREMENTS OF THE PROPOSAL.

3. NAME(S) OF SOURCE(S) OF SUPPLY(S) OF MATERIAL(S):

4. THE SUPPLIER(S) WILL COMPLY WITH ALL REQUIREMENTS OF THE LAWS

AND IMPLEMENTING REGULATIONS OF THE COMMONWEALTH OF

PENNSYLVANIA, AND OF THE UNITED STATES, RELATING TO HUMAN

RELATIONS, EQUAL OPPORTUNITY, AND NON-DISCRIMINATION IN

EMPLOYMENT; AND WILL PAY TO WORKERS EMPLOYED IN THE

PERFORMANCE OF THE CONTRACT, THE WAGES TO WHICH THEY MAY BE

ENTITLED AND, WHEN REQUIRED BY LAW, NOT LESS THAN THE APPLICABLE

PREVAILING WAGE.

CONTRACTOR’S CERTIFICATION: Continued.

5. THE SUPPLIER WILL PROVIDE DAMASCUS TOWNSHIP WITH A PERFORMANCE

BOND, CONDITIONED UPON THE FAITHFUL PERFORMANCE OF THE CONTRACT IN

THE AMOUNT OF 100%, WITHIN 20 DAYS OF THE AWARDED BID.

6. THE SUPPLIER SHALL PROVIDE TO DAMASCUS TOWNSHIP AND LEBANON

TOWNSHIP PROOF OF: (1) A CERTIFICATE OF LIABILITY INSURANCE; (2) PROOF OF

VEHICLE/TRUCK INSURANCE COVERAGE; (3) PROOF OF WORKERS

COMPENSATION INSURANCE COVERAGE; (4) A COMPLETED W-9 FORM; AND

PROOF OF QUALIFIED PRODUCT WITH INVOICE(S).

7. NOTICE TO CONTRACTORS / VENDORS: Bid Proposals ARE subject to Commonwealth of Pennsylvania RIGHT TO KNOW LAW-ACT 3 OF 2008. Information about this Act may be obtained by contacting the Office of Open Records at: http://openrecords.state.pa.us, or by writing to the Executive Director Terry Mulcher, Office of Open Records , Commonwealth

Keystone Building, 400 North Street- Plaza Level, Harrisburg, Pa. 17120-0225.

CONTRACTOR/ SUPPLIER: WITNESSED OR ATTESTED BY:

NAME NAME

TITLE TITLE

PLACE SEAL HERE: PLACE SEAL HERE:

TO BE EXECUTED ONLY IN THE EVENT THAT THE ABOVE PROPOSAL IS ACCEPTED

FOR DAMASCUS TOWNSHIP: ATTESTED BY:

CHAIRMAN OF THE BOARD SECRETARY OF THE BOARD

(SEAL)

FOR LEBANON TOWHSHIP:

CHAIRMAN OF THE BOARD SECRETARY OF THE BOARD

(SEAL)

http://openrecords.state.pa.us/

TOTAL AMOUNT OF BID PROPOSAL

NAME OF CONTRACTOR: ___________________________________________________________

TOTAL AMOUNT OF CONTRACT FOR DAMASCUS (88 TONS): ____________________________

TOTAL AMOUNT OF CONTRACT FOR LEBANON (22 TONS): _____________________________

ITEMS INCLUDED IN THE CONTRACT: ______________________________________________

__________________________________________________ DATE: ___________________________

PLEASE PRINT SIGNATURE’S NAME HERE.

HOLD HARMLESS CLAUSE

The person and / or parties herein executing this bid specifically agree to hold Damascus Township, Lebanon Township, the Damascus Township Board of Supervisors, Lebanon Township Board of

Supervisors, and such other Township Officials and employees, harmless from any and all claims, demands, lawsuit, or cause of action arising from activities performance of the bid requirements herein, and to reimburse the Township for any and all legal costs associated with such claims, demands, or causes of action which result in litigation.

The bidder herein acknowledges and agrees that it has full and complete authority to execute this bid, and hereby knowingly, voluntarily, and willingly executes this bid and the provisions herein with the intent of being legally bound. The provisions of this language shall remain in full force and effect during the course of the performance required under said bid upon the completion of said performance. The responsible parties herein, in addition to having reviewed the terms and provisions of this bid, acknowledge, and represent that they have full authority, either actual and/or apparent, to bind the bidder herein.

ACKNOWLEDGED AND SIGNED BY:

__________________________________________________ TITLE: __________________________

SIGNATURE

NON – COLLUSION AFFIDAVIT

STATE OF: _____________________________________:

: S.S.

COUNTY OF: ____________________________________:

I STATE THAT I AM __________________________________, ___________________________

NAME TITLE

OF _________________________________________________________________, AND THAT I AM

AUTHORIZED TO MAKE THIS AFFIDAVIT ON BEHALF OF MY COMPANY/FIRM, AND ITS

OWNERS, DIRECTORS, AND OFFICERS. I AM THE PERSON RESPONSIBLE IN MY

COMPANY/FIRM FOR THE PRICE(S)AND THE AMOUNT OF THIS BID.

I STATE THAT:

1. THE PRICE(S) AND THE AMOUNT OF THIS BID HAVE BEEN ARRIVED AT

INDEPENDENTLY AND WITHOUT CONSULTATION, COMMUNICATIONS OR

AGREEMENT WITH ANY OTHER CONTRACTOR, BIDDER, OR POTENTIAL BIDDER.

2. NEITHER THE PRICE(S) NOR THE AMOUNT (S) OF THIS BID, AND NEITHER THE

APPROXIMATE PRICE (S) NOR THE AMOUNT OF THIS BID, HAVE BEEN DISCLOSED

TO ANY OTHER COMPANY OR FIRM OR PERSON, WHO IS A BIDDER OR POTENTIAL

BIDDER, AND THEY WILL NOT BE DISCLOSED BEFORE THE BID OPENING.

3. NO ATTEMPT HAS BEEN MADE OR WILL BE MADE TO INDUCE ANY COMPANY OR

FIRM OR PERSON TO REFRAIN FROM BIDDING ON THIS CONTRACT, TO SUBMIT

ANY INTENTIONALLY HIGH OR NON-COMPETITIVE BID, OR OTHER FORM OF

COMPLEMENTARY BID.

4. THE BID OF MY COMPANY/FIRM IS MADE IN GOOD FAITH AND NOT PURSUANT TO

ANY AGREEMENT OR DISCUSSION WITH, OR INDUCEMENT FROM, ANY FIRM /

COMPANY, OR PERSON TO SUBMIT A COMPLEMENTARY OR OTHER NON-

COMPETITIVE BID.

5. ____________________________________________, ITS AFFILIATES, SUBSIDIARIES,

NAME OF COMPANY / FIRM

OFFICERS, DIRECTORS, AND EMPLOYEES ARE NOT CURRENTLY UNDER

INVESTIGATION BY ANY GOVERNMENTAL AGENCY, AND HAVE NOT, IN THE

LAST FOUR (4) YEARS BEEN CONVICTED, OR FOUND LIABLE FOR ANY ACT

PROHIBITED BY STATE, OR FEDERAL LAW, IN ANY JURISDICTION, INVOLVING

CONSPIRACY, OR COLLUSION WITH RESPECT TO BIDDING ON ANY PUBLIC

CONTRACT, EXCEPT AS FOLLOWS:

NON-COLLUSION AFFIDAVIT: Continued.

I STATE THAT _______________________________________________UNDERSTANDS AND

NAME OF COMPANY / FIRM

ACKNOWLEDGES THAT THE ABOVE REPRESENTATIONS ARE MATERIAL AND

IMPORTANT AND WILL BE RELIED UPON BY DAMASCUS TOWNSHIP AND LEBANON

TOWNSHIP IN THE AWARDING OF THE CONTRACT(S) FOR WHICH THIS BID IS

SUBMITTED. I UNDERSTAND THAT ANY MIS-STATEMENT IN THIS AFFIDAVIT IS AND

SHALL BE TREATED AS FRAUDULENT CONCEALMENT FROM DAMASCUS TOWNSHIP

AND LEBANON TOWNSHIP OF THE TRUE FACTS RELATING TO THE SUBMISSION OF

BIDS FOR THIS CONTRACT.

NAME & TITLE

SWORN TO AND SUBSCRIBED BEFORE ME

THIS _______DAY OF _________________________, 20_______

NOTARY PUBLIC

PLACE SEAL HERE: