2-01 RFQ PK-04-25 - River Parks Master Plan.pdf

SUBMITTAL DEADLINE:

AVAILABLE ON CITY OF SAN ANGELO - BONFIRE

City of San Angelo • PURCHASING DIVISION • 72 West College Avenue • San Angelo, Texas 76903

City of San Angelo

REQUEST FOR QUALIFICATIONS

Santa Fe/Downtown River Parks Master

Plan/Design Services Parks Department

RFQ No. PK-04-25

CITY OF SAN ANGELO, TEXAS

PURCHASING DIVISION

72 West College Avenue, San Angelo, Texas 76903

325.657.4219 • sapurch@cosatx.us

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 2

TABLE OF CONTENTS

1. INTRODUCTION

1.1 GENERAL

1.2 INTERPRETATIONS

1.3 TENTATIVE TIMELINE

1.4 DISQUALIFICATION

1.5 RESERVATIONS

1.6 CONFIDENTIALITY

1.7 DOCUMENT AVAILABILITY

1.8 AWARD OF CONTRACT

1.9 PROPOSED TERMS OF THE AGREEMENT

1.10 INSURANCE AND INDEMNIFICATION REQUIREMENTS

1.11 ACCEPTANCE OF PROPOSAL CONTENT

1.12 EQUAL EMPLOYMENT OPPORTUNITY

1.13 ADDENDA

1.14 MODIFICATION OR WITHDRAWAL OF PROPOSALS

1.15 RESTRICTIONS ON COMMUNICATION

1.16 INVOICES AND PAYMENT

1.17 ADVERTISING

1.18 DEADLINE AND DELIVERY LOCATION

1.19 POINTS OF CONTACT

2. TYPE OF PROFESSIONAL SERVICES REQUIRED

2.1 ARCHITECTS/ENGINEER

2.2 SUB-CONSULTANT TEAMS

3. BACKGROUND

4. PROJECT DESCRIPTION

4.1 DESCRIPTION

4.2 SCOPE OF SERVICES

5. SUBMISSION REQUIREMENTS

5.1 REQUIREMENTS:

5.2 FORMAT:

6. SELECTION PROCESS

7. RFQ SUBMITTAL

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 3

1. INTRODUCTION

1.1 General

The City of San Angelo (COSA) Parks Department requests qualifications (RFQ) from urban design, landscape architecture, and engineering professionals for park and open space Master Planning and Design Services for the Santa Fe/Downtown River Parks. This project includes connectivity to and interaction with adjacent Civic League Park (botanical gardens), Sunken Garden Park (sculpture gardens), and properties extending east of Santa Fe Park to Rio Concho Drive at Baze/Roosevelt Streets along the North Concho River.

The estimated project duration is 6–9 months. Interested parties must submit a detailed Qualifications Package that defines relevant experience of proposed staff and sub-consultant team members, and proposed methods and strategy to execute the scope of work

1.2 Interpretations

All questions about the meaning or intent of the contract documents, including specifications shall be submitted to the Purchasing Division via Bonfire, the City’s e-Procurement Platform, Vendor Discussions. Questions received after the deadline established for submitting questions/interpretations will not be answered.

Replies will be issued by addenda and posted on the Bonfire Project Page. Only questions answered by formal written addenda will be binding. Oral interpretations or clarifications will be without legal effect.

1.3 Tentative Timeline

July 31, 2025 Request for Qualifications issued August 28, 2025 Deadline for RFQ Submission September 17, 2025 Presentations by Selected Firms to COSA Selection Committee September-October Council Approval for Contract Execution October 15, 2025 Services Begin

1.4 Disqualification

The respondent may be disqualified for any of the following reasons:

A. The respondent is involved in any litigation against the City of San Angelo.

B. The respondent is in arrears on any existing contract or has defaulted on a previous contract with the City.

C. The response is deemed non-conformant/non-responsive to the criteria/instructions highlighted herein.

D. The respondent is debarred, suspended, terminated, or otherwise excluded from or ineligible covered transactions by any federal, state, or local government entity or agency.

E. The proposal is not received by the proposal submittal deadline; or, F. The proposal is not executed by a person authorized to enter into a contract binding on the respondent.

1.5 Reservations

The City expressly reserves the right to accept, reject, or cancel any and all proposals AND:

A. Waive any defect, irregularity, or informality in any proposal or bidding procedure.

B. Extend the proposal closing time and date.

C. Reissue a bid invitation or RFQ.

D. Procure any item by other means; or, E. Increase or decrease the quantity specified unless the vendor specifies otherwise.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 4

1.6 Confidentiality

All responses submitted shall remain confidential. After selection of a firm, proposals will be made available for public inspection. The City shall not be responsible for the confidentiality of any trade secrets or other information contained or disclosed in the proposal unless clearly identified as such.

1.7 Document Availability

RFQ Documents are available in the City’s procurement portal at https://cosatx.bonfirehub.com/. To locate the documents on the Bonfire Portal, go to:

Public Opportunities > Santa Fe/Downtown River Parks Master Plan/Design Services (PK-04-25)

1.8 Award of Contract

The City reserves the right to accept or reject any or all proposals, and to waive any informalities or irregularities in the RFQ process. The City is an equal opportunity employer.

The City will select the most highly qualified respondent(s) of the requested services based on demonstrated competence and qualifications and then attempt to negotiate with respondent(s) a contract(s) at a fair and reasonable price.

1.9 Proposed Terms of the Agreement

The term of the Agreement will be negotiated with the selected firm(s).

1.10 Insurance and Indemnification Requirements

Insurance and indemnification requirements applicable to this project are detailed within the special insurance rider and/or the draft project agreement included with this solicitation package. Please review the insurance and indemnification requirements with your insurance agent prior to submission.

1.11 Acceptance of Proposal Content

Before submitting a proposal, each Respondent shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the performance of the contract and to verify any representations made by the City upon which the proposal will rely. If the Respondent receives an offer because of its proposal, failure to have made such investigation and examinations will in no way relieve the Respondent from its obligation to comply in every detail with all provisions and requirements.

1.12 Equal Employment Opportunity

Attention of Respondents to the requirement for ensuring that employees and applicants for employment are not discriminated against because of their race, color religion, sex, national origin, age, or disability.

1.13 Addenda

Should specifications be revised prior to the deadline for submittals, the City’s Purchasing Division will issue addenda addressing the nature of the change and post them on the City’s e-Procurement Portal (Bonfire). Respondents should acknowledge any addenda as part of their submission in Bonfire.

Respondent is responsible for checking the City’s e-Procurement Platform (Bonfire) to determine if any addenda have been issued prior to submitting a proposal. Failure to consider all addenda will be at the respondent’s risk.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 5

1.14 Modification or Withdrawal of Proposals

Proposals can only be altered using the online Bonfire Portal system. Proposals may be withdrawn before the closing time and date using the Bonfire Portal. After the closing time and date, a proposal can only be withdrawn with acceptable reason in writing and with approval of the Purchasing Division.

1.15 Restrictions on Communication

Respondents shall not communicate with 1) elected City officials, City staff, or contracted agents of the City regarding the RFQ from the time the RFQ has been released until the contract is posted as a City Council agenda item; and 2) City officials/employees/agents from the time the RFQ has been released until the contract is awarded. These restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFQ and/or proposal submitted by respondent. Violation of this provision by respondent and/or its agent may lead to disqualification of respondent’s proposal from consideration and from opportunities to bid on future projects.

Exceptions to the Restrictions on Communication with City employees include:

1. Private (non-business) contacts with the City by the respondent’s employees acting in their personal capacity.

2. Casual social contacts that do not include mention of the RFQ.

3. Respondents may submit questions via e-Procurement Portal (Bonfire) concerning this

RFQ up to a week prior to submission due date. Questions received after the stated deadline will not be answered. Submission of questions to any other party prior to award may result in the disqualification of a respondent from bidding on this project as well as future projects for the City.

It is required that all questions be sent using the City’s online portal, (Bonfire). Questions submitted and the City’s responses will be published in the form of addenda to the Project Page in Bonfire. Respondent is responsible for calling the City or reviewing the Bonfire Project Page to determine if any addenda have been issued prior to their submittal. Only questions answered by formal addenda will be binding.

4. Respondents may provide responses to questions asked of them after responses are received and opened. During interviews, if any, verbal questions, and explanations will be permitted. If interviews are conducted, respondents shall not bring lobbyists. All costs associated with interviews will be at the respondents’ expense. The City reserves the right to exclude any persons from interviews as it deems in its best interests.

5. Upon completion of the evaluation process, respondents shall receive a notification letter indicating the recommended firm and anticipated City Council agenda date. Respondents desiring a review of the solicitation process must submit a written request no later than five (5) calendar days from the date the letter was sent. Failure to submit a letter in writing to the Purchasing office prior to the end of the fifth day shall be at the risk of the respondent. The letter will indicate the name and address for submission of requests for review.

City reserves the right to contact any respondent to negotiate if such is deemed desirable by City. Such negotiations initiated by City staff persons shall not be considered a violation by respondent of this section.

1.16 Invoices and Payment

Contractor will submit itemized invoices for all services rendered pursuant to this Request for Qualifications. Invoices will bear the name of the firm and will be addressed to the appropriate City Point of Contact, Contract Number (PK-04-25), and Purchase Order number. Invoices will be in itemized format and provide sufficient detail that demonstrates work performed.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 6

Payment may be withheld by City, at the discretion of the City, to vendor until all required documents pertaining to the incurred charges are provided to the authorized City representative.

1.17 Advertising

Vendor shall not advertise or publish, without City’s prior consent, the fact that City has entered into this contract, except to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state, or local government.

1.18 Deadline and Delivery Location

RFQ online submittals must be received no later than the posted submission deadline listed in City’s e-Procurement Portal (Bonfire). The time recorded in Bonfire will serve as the official record of time. RFQ submittals received after the bidding deadline, regardless of the mode of delivery, will not be considered.

It is the sole responsibility of the vendor to ensure that the sealed RFQ submittal arrives via Bonfire by the specified deadline.

Faxed or physically submitted proposals will not be accepted.

1.19 Points of Contact

Jessica Pirkle, Purchasing Specialist Purchasing Division City of San Angelo 72 W. College Ave.

San Angelo, Texas 76903 Email: sapurch@sanangelo.gov Telephone: (325) 657-4219

Carl White, Director Parks & Recreation Department City of San Angelo 702 S. Chadbourne San Angelo, Texas 76903 Email: carl.white@sanangelo.gov Telephone: (325) 657-4249

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 7

2. TYPE OF PROFESSIONAL SERVICES REQUIRED

The following professionals should apply for consideration:

2.1 Architects/Engineer

The City of San Angelo (COSA) requests qualifications (RFQ) from urban design, landscape architecture, and engineering professionals for park and open space Master Planning and Design Services for the Santa Fe/Downtown River Parks.

2.2 Sub-consultant teams

Sub-consultants may participate in multiple applicant teams. COSA may suggest team restructuring during final contract negotiations.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 8

3. BACKGROUND

Santa Fe Park, one of San Angelo’s oldest parks (acquired 1913), lies centrally along the North Concho River. Spanning approximately 50 acres, the park is intersected by several streets. It is bordered by an affluent residential neighborhood, Civic League Park (home of the International Water Lily Collection), Central High School, downtown San Angelo, the McNease Convention Center, and historic Sunken Garden Park, with WPA-era stonework and sculpture gardens.

Santa Fe Park has evolved from a golf course (since the 1920s) into a 9-hole, unlighted walking course that is currently underused. Prior investments include trail, lighting, and riverbank stabilization (2013), a Visitors’ Center (2002), and Kids Kingdom playground (2003), now needing refurbishment or replacement.

Community interest has shifted toward a broader, more inclusive redevelopment emphasizing native landscaping, visual arts, recreation, history, and public open spaces. A vision for a botanical garden, enhanced trail access, and integration with the Concho River Legacy Trail – a public art and history trail supported by local citizens and artists—is a key consideration.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 9

4. PROJECT DESCRIPTION

4.1 DESCRIPTION

This Master Plan will deliver a comprehensive conceptual blueprint for Santa Fe and Downtown River Parks (see Exhibit "A").

Expected outcomes include:

Conceptual master plan for Zone A (Santa Fe Park), including Kids Kingdom and Concho River Legacy Trail integration;

Conceptual coordination with Zones B, C, and D (refer to Exhibits B, C, and D);

Conceptual plan for Zone D, including COSA- and Health Foundation-owned land;

General management and maintenance plan for Zone A.

Planning efforts must ensure connectivity among all zones, including river crossings, and proposed Concho River Legacy Trail elements and enhancements to the Kids Kingdom area.

Ideas to incorporate into Zone A include: Sculptures/Visual Arts, Open Space/Play Area, Pavilions, Splash Pad, River Access, Botanical Garden, Restrooms, Topographic Landscaping, and Standard Park Amenities. Other opportunities are possible, based on public input.

4.2 SCOPE OF SERVICES

Community and Stakeholder Engagement:

Monthly meetings with COSA project team and stakeholder representatives;

Stakeholder engagement at key milestones;

Outreach to groups such as the Santa Fe Park Commission, the Santa Rita HOA, Parks and Recreation Advisory Board, Public Art Commission, Design & Historic Review Commission, San Angelo Museum of Fine Arts, botanical garden advocates, SAISD, Downtown San Angelo, SAAF, Health Foundation, Concho River Legacy Trail representatives, City staff, and council members;

Presentations to relevant commissions, boards and City Council;

Public charrettes and engagement sessions, with all materials prepared by the consultant.

Field Survey:

Topographic and boundary survey of Zone A.

Conceptual Design (Zone A):

Review existing conditions, city plans, and relevant deeds and ordinances;

Incorporate community and committee feedback;

Apply sustainable and CPTED design standards;

Provide at least three conceptual design alternatives;

Finalize a framework conceptual plan including Concho River Legacy Trail elements and Kids Kingdom redevelopment.

Interfacing Zones B and C:

Ensure connection and interface between Zones A, B, and C;

Consider extending Zone B across the river to allow botanical garden expansion;

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 10

Incorporate CRLT elements across connected zones.

Conceptual Design (Zone D):

Address both public and private properties, maximizing public access;

Develop greenbelt and trail concepts for both riverbanks;

Align design with COSA Comprehensive Plan and other guidelines;

Provide at least three conceptual design alternatives;

Finalize a framework conceptual plan.

Feasibility and Compatibility:

Assess feasibility through market/demographic review;

Provide compatibility statement with surroundings;

Deliver range-based cost estimates for each concept;

Recommend future maintenance program with cost projections and sustainability features.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 11

5. SUBMISSION REQUIREMENTS

5.1 Requirements:

Digital submission via Bonfire. Late submissions will not be accepted.

5.2 Format:

Technical Section:

One-page cover letter with firm contact info and qualifications statement;

Team description with roles, office locations, leadership, legal status, and staff resumes;

Detailed method and plan, including engagement approach, timeline, and current workload;

Three relevant project references, with one stormwater/green infrastructure example and one built project.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 12

6. SELECTION PROCESS

All applications will be screened by a selection committee and those applicants selected for a short list may be invited to attend an interview, at the applicant’s own expense. The City shall not incur any costs for applicant preparation and/or submittal of proposal.

The City will evaluate all responses based on the qualifications, background, training, experience, and staff qualifications. The City reserves the right to negotiate the final fee schedule, prior to recommending any Architects/Engineers for a consulting contract.

The City’s process is as follows:

A. The selection committee shall screen and rate all of the responses that are submitted. Final Selection ratings will be based on scale ratings based on the following criteria:

Evaluation Criteria:

1) Technical Expertise (30 pts):

a) Consultant team experience (10)

b) Staff qualifications (10)

c) Accessibility/responsiveness (10)

2) Methods & Procedures (30 pts):

a) Clarity of proposal (5)

b) Thorough work plan (5)

c) Task sequencing (5)

d) Community engagement approach (5)

e) Local context understanding (10)

3) Creativity (15 pts):

a) Ability to provide unique vision and creative design options and plans (15)

4) Additional (25 pts):

a) Project Schedule (5)

b) Sustainability design experience (5)

c) Local service connections and diversity of participation (15)

B. The selection committee will select the most qualified Architects/Engineers Firm(s) and may invite them for an interview with members of the selection committee.

C. Should an interview be requested, respondents should be prepared for 30 minutes of presentation and 15 minutes of questions and answers.

D. City staff shall negotiate services, fees, and contracts with the most qualified Architects/Engineers Firm. Should negotiations be unsuccessful, the City shall enter into negotiations with the next, highest ranked Architects/Engineers Firm. The process shall continue until an agreement is reached with a qualified Firm.

E. Upon notification, the selected firm must negotiate a timeline and deliver a full master plan proposal within four weeks. If unsuccessful, COSA may proceed with another finalist.

F. When services and fees are agreed upon, the selected Firm shall be offered a consulting contract subject to City Council approval.

G. This RFQ does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for, traveling to and attending the interviews.

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 13

7. RFQ SUBMITTAL

STATEMENT OF QUALIFICATIONS

SUBMISSION FORMS

o Conflict of Interest Statement o Contact Information

W-9 o Debarment and Suspension Certification o Local Preference Consideration Application o Prohibited Contracts Verification Form o Special Insurance Rider

COI (Certificate of Insurance) o Vendor Compliance with Reciprocity on Non-Resident Vendors

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 14

EXHIBITS

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 15

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 16

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 17

RFQ PK-04-25 Santa Fe/Downtown River Parks Master Plan/Design Services • 18