13-Addendum 1 - PK-04-25 - 08122025.pdf

CITY OF SAN ANGELO

PURCHASING DIVISION

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Addendum No. 1

Issue Date 8/12/2025 Solicitation RFQ PK-04-25 - Santa Fe/Downtown River Parks Master Plan/Design Services Public Opening September 11, 2025 at 2 p.m. Local Time via Zoom Issued By Jeffrey Tomlinson, Purchasing Manager

The following clarifications, changes, additions, and/or deletions are hereby made to the solicitation:

Questions and Responses

Q: Is there an established or anticipated budget allocated for this project? If so, could you please share the details or breakdown of the budget, if available?

A: There is no established budget for the project. Anticipated would be in the range of $80,000-$120,000, more for the actual landscape CDs for incorporation of all the sculptures.

Q: We respect and appreciate the City’s timeline to evaluate the responses to this RFQ, we are encountering that many potential project partners (sub-consultants) are away for summer vacation.

Would the City consider a 2 week extension to the submission deadline?

A: The following dates and deadlines are hereby changed

1. Deadline for Submissions - September 11, 2025 at 2:00 p.m. Local Time

2. Intent to Bid Due Date – September 11, 2025 at 2:00 p.m. Local Time

3. Public opening - September 11, 2025 at 2:00 p.m. Local Time

4. Question Deadline – September 4, 2025 at 2:00 p.m. Local Time

New Tentative Timeline

1. July 31, 2025 Request for Qualifications issued

2. September 11, 2025 Deadline for RFQ Submission

3. September 25, 2025 Presentations by Selected Firms to COSA Selection Committee

4. October Council Approval for Contract Execution

5. October 29, 2025 Services Begin

Q: 1. Since you're not asking for fees, can you give us an idea of the range of budget you've set aside for the master plan effort? The reason we ask is it tells us the right amount of services, steps involved, etc.

to recommend as part of our approach. 2. Will the master plan focus primarily on Santa Fe park or is the intent for a true river corridor master plan that will link all the parks between Central High School and Rio Concho Drive. 3. Could this master plan blur the lines and also focus on connecting downtown to the the river?

A:

1. Answered earlier.

2. Yes, most effort should be on Santa Fe Park (maybe 65-70%).

3. Yes, improved connection to downtown should be included.

CITY OF SAN ANGELO

PURCHASING DIVISION

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Q: On page 10, the RFQ states: “Incorporate CRLT elements across connected zones.” Could you please clarify what the acronym CRLT stands for in this context?

A: “CRLT” is short for “Concho River Legacy Trail,” the large sculpture project described earlier in the project description.

Q: On page 10, the RFQ states: “Provide compatibility statement with surroundings.” Could you elaborate on what is expected in the compatibility statement?

A: This means the consultant should describe how the proposed designs will harmonize with the existing physical, cultural, and historical context of the site. It should address alignment with adjacent land uses, preservation of significant views or features, integration with the architectural character of surrounding neighborhoods, and respect for existing environmental conditions and community identity.

Q: On page 9, section 4.2, can you confirm whether the consultant team or the City will be responsible for determining the stakeholder engagement approach at key milestones?

A: Yes, the City will be responsible for determining the stakeholder engagement approach at key milestones with facilitation with, and assistance from, the consultant.

Q: On Page 11 in section 5.2, under Format: Technical Section, the requirements state to include “team description with roles, office locations, leadership, legal status, and staff resumes.” Could you clarify what is meant by legal status in this context?

A: “Legal status” in this context is whether the entity is a corporation, partnership, LLC, sole proprietorship, non-profit, etc.

Q: On page 12 in the evaluation criteria, section 4, “Additional” bullet (c) references Local service connections and diversity of participation (15 points). Could you clarify: How is “local” defined for purposes of local service connection? What is meant by diversity of participation in this context?

A: For the purposes of this RFQ, “local” refers to firms, subcontractors, or individual professionals based within the City of San Angelo or Tom Green County, or those with an established office or significant ongoing operations in the area. “Diversity of participation” means meaningful inclusion of a wide range of businesses and professionals—such as small businesses, minority-owned, women-owned, veteran-owned, and historically underutilized businesses (HUBs)—in subcontracting and employment opportunities related to the project.

For other questions or clarifications, please submit your inquiries via the Vendor Discussions Feature in Bonfire. The deadline to submit questions is listed in the Bonfire Project Page on the Project Details Event Timeline. Acknowledgement of the receipt of this addendum is required in Bonfire for the bid to be considered complete. Failure to acknowledge receipt of this addendum may become cause for rejection of the bid.