1st QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman November Produce FY26
- Solicitation number
- 15B30225Q00000045
About this file
This memorandum details the delivery schedules and requirements for a food service contract at the Federal Correctional Complex Coleman in Florida for the first quarter of FY2026 (October 1 - December 31, 2025). The document outlines four distinct delivery schedules: Schedule #1 requires a single shipment between October 1-15, Schedule #2 mandates two equal shipments in October and November, Schedule #3 involves three equal shipments across October, November, and December, and Schedule #4 specifies 13 weekly deliveries between October 1 and December 31.
Critical requirements include delivery windows between 7:30 AM and 2:00 PM Monday-Friday, temperature-specific handling for perishable and frozen foods (34-40°F for non-frozen items, 0°F or below for frozen items), and strict adherence to delivery dates. The facility reserves the right to adjust quantities with one week's notice and will evaluate vendor performance based on compliance. Deliveries during federal holidays are prohibited, and non-compliant shipments may result in rejection or future contract award considerations. Vendors must palletize and wrap all deliveries, and invoices must be mailed or emailed, not faxed.
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Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: August 5, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates, October 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, October 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates November 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, October 1-15, 2025 the second delivery, another one third of the order must be delivered between the following dates November 1-15, 2025 and the third delivery, the remainder of the order, must be delivered between the following dates, December 2-16, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning October 1, 2025 and ending with the last delivery no later than, Tuesday, December 31, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 13, 2025 (Columbus Day); Tuesday, November 11, 2025 (Veteran’s Day); Thursday, November 27, 2025 (Thanksgiving Day); Thursday, December 25, 2025 (Christmas Day).
This quarter (October 1, 2025 – December 31, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .