1st QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q1 FY26 Halal Menu
- Solicitation number
- 15B30225Q00000040
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman, Florida, dated August 5, 2025, outlining mandatory delivery requirements for vendors who have bid on the Q1 FY26 Halal Menu contract (Solicitation 15B30225Q00000040). The memo establishes four delivery schedule options: Schedule #1 requires all items in one shipment between October 1-15, 2025; Schedule #2 splits quantities into two equal shipments (October 1-15 and November 1-15, 2025); Schedule #3 divides quantities into three equal shipments (October 1-15, November 1-15, and December 2-16, 2025); and Schedule #4 requires 13 shipments delivered each Monday-Tuesday from October 1 through December 31, 2025, between 7:30 AM and 12:00 PM.
The memo specifies strict performance requirements including palletized and wrapped deliveries, temperature controls (34-40°F for perishables, 0°F or below for frozen items), and delivery hours of 7:30 AM to 2:30 PM Monday through Friday, excluding federal holidays (Columbus Day, Veterans Day, Thanksgiving, and Christmas). Non-compliance will result in performance issues notation, potential rejection or re-award to the next low bidder, and consideration in future award decisions. All deliveries are subject to a 3-day conditional receipt period for examination and testing, with rejected items requiring vendor pickup within two weeks at their expense. The Food Service Warehouse can be contacted at 352-689-3055/3052/3165/3051/3056 for questions, and invoices must be mailed or emailed rather than faxed.
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: August 5, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates, October 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, October 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates November 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, October 1-15, 2025 the second delivery, another one third of the order must be delivered between the following dates November 1-15, 2025 and the third delivery, the remainder of the order, must be delivered between the following dates, December 2-16, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning October 1, 2025 and ending with the last delivery no later than, Tuesday, December 31, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 13, 2025 (Columbus Day); Tuesday, November 11, 2025 (Veteran’s Day); Thursday, November 27, 2025 (Thanksgiving Day); Thursday, December 25, 2025 (Christmas Day).
This quarter (October 1, 2025 – December 31, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .