1st QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - October Fresh Produce 2024 Federal contract opportunity
- Solicitation number
- 15B30224Q00000016
About this file
This document is a memorandum from the Federal Bureau of Prisons at the Federal Correctional Complex in Coleman, Florida providing delivery schedules for vendors. The memorandum outlines four different delivery schedules that vendors must adhere to for their shipments. It specifies the delivery timeframes, quantities, and procedures for each schedule. The document also includes instructions on palletizing deliveries, temperature requirements, and invoicing. The related federal contract opportunity is a solicitation (Solicitation Number: 15B30224Q00000016) for fresh produce to be delivered to the FCC Coleman facility. The solicitation is a small business set-aside, with pricing to be conducted through a reverse auction on the Unison Marketplace platform. The solicitation has a closing date of September 16, 2024.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 1184860_BuyDetails (1).pdf | ||
| Q00000016.pdf | ||
| October Produce.xlsx | XLSX spreadsheet | |
| PR000446.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: August 1, 2024 Attention Vendors: Here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates, October 1-15, 2024, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, October 1-15, 2024 and the second delivery, remainder of the order, must be delivered between the following dates November 1-15, 2024. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, October 1-15, 2024 the second delivery, another one third of the order must be delivered between the following dates November 1-15, 2024 and the third delivery, the remainder of the order, must be delivered between the following dates, December 2-16, 2024. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning October 1, 2024 and ending with the last delivery no later than, Tuesday, December 31, 2024. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 14, 2024 (Columbus Day); Monday, November 11, 2024 (Veteran’s Day); Thursday, November 28, 2024 (Thanksgiving Day); Wednesday, December 25, 2024 (Christmas Day).
This quarter (October 1, 2024 – December 31, 2024) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .