19WZ6025Q00003A0001_ Waste Water Collection and Treatment Systems PMS.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19WZ6025Q00003, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

• Anti-Discrimination Laws Compliance Certification

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19WZ6025Q00003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide to provide maintenance services for the sanitary sewer collection system and the wastewater treatment system at the New Embassy Compound, U.S. Embassy, Mbabane, Eswatini in accordance with this contract.

1.2 The wastewater treatment and collection systems to be maintained are as follows:

• Sanitary Sewer Collection System

• Waste Water Treatment Plant

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain wastewater treatment plant maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, wastewater treatment chemicals, tools, wastewater treatment testing kits/equipment, administrative and all associated management support functions. The wastewater treatment service contract includes but is not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control wastewater-related issues such as flow control, blower maintenance & operation, air diffuser operation and adjustment, activated sludge aeration (Dissolved Oxygen), clarifier cleaning and operation, weir cleaning and adjustment, air-lift pumps operation and adjustment, filtration cleaning and operation (if applicable), disinfection control, effluent testing and adjustment. All work shall comply with the requirements described in the following, as a minimum:

• AWWA Standards (American Water Works Association)

• ANSI Standards

• SDS Regulations

• ASTM D NFPA Codes UL Standards IEEE Standards

• NEMA Standards

• OSHA Standards

• And all applicable manufacturer O&M and installation instructions/requirements.

OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the preventive maintenance of the wastewater collection and treatment systems located at the US Embassy Compound. All work shall be executed in accordance with this SOW, approved wastewater treatment plant practices and shall be compliant with all applicable local and federal safety, equipment and building codes and standards. The intent of this service contract is as follows:

Sanitary Sewer Collection System: to optimize the performance of the collection system, and reduce (or eliminate) the frequency of overflows, basement back-ups, sewer pipe failures, lift station failures and peak flows.

Wastewater Treatment Plant: to adjust the wastewater treatment plant based on plant operating parameters, descale and adjust plant operations, prevent/monitor/ plant corrosion, verify local operating procedures within the manufacture’s guidelines, and familiarize operators on wastewater treatment plant operations and regulations.

TYPE OF CONTRACT

This is a firm fixed price contract for all Contract Line Items. Prices for all contract line item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance.

PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

5.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

001 Waste Water Treatment Plant 1

Semi- Annual PM visits

001-A Septic & Equalization Tank Pumps

Semi- Annual PM Visits

001-B Effluent Filter 1 Semi- Annual PM Visits

001-C Flow Meters 6 Semi- Annual PM Visits

002 Secondary Treatment Plant

002-A Level Control Structure 2

Semi- Annual PM Visits

002-B First Stage Diffuser 7

Semi- Annual PM Visits

002-C Horizontal Flow Wetlands Blower 2

Semi- Annual PM Visits

002-D Filters 2 Semi- Annual PM Visits

003 Tertiary Treatment

003-A Turbidity Pump 1 Semi- Annual Visits

003-B Effluent Flow Meter 1

Semi- Annual Visits

003-C Effluent Filter 2 Semi- Annual PM Visits

003-D Control Unit 1 Semi- Annual PM Visits

003-E Chlorination Disinfection Station

Semi- Annual PM Visits

Sewage Lift Station 1

Semi- Annual PM Visits

Operator testing, technical analysis, report

1 Monthly Report 12

005-A 4 day Site Visits 1

Semi- Annual review, inspection & report

Total Base Year

5.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

Type of services

No. of service

Unit price / service

Total per year ($)

101 Waste Water Treatment Plant 1

Semi- Annual PM visits

101-A Septic & Equalization Tank Pumps

Semi- Annual PM Visits

101-B Effluent Filter 1 Semi- Annual PM Visits

101-C Flow Meters 6 Semi- Annual PM Visits

102 Secondary Treatment Plant

102-A Level Control Structure 2

Semi- Annual PM Visits

102-B First Stage Diffuser 7

Semi- Annual PM Visits

102-C Horizontal Flow Wetlands Blower 2

Semi- Annual PM Visits

102-D Filters 2 Semi- Annual PM Visits

103 Tertiary Treatment

103-A Turbidity Pump 1 Semi- Annual Visits

103-B Effluent Flow Meter 1

Semi- Annual Visits

103-C Effluent Filter 2 Semi- Annual PM Visits

103-D Control Unit 1 Semi- Annual PM Visits

103-E Chlorination Disinfection Station

Semi- Annual PM Visits

104 Sewage Lift Station

Semi- Annual PM Visits

Operator testing, technical analysis, report

1 Monthly Report 12

105-A 4 day Site Visits 1

Semi- Annual review, inspection & report

5.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Type of services

No. of service

Unit price / service

Total per year ($)

201 Waste Water Treatment Plant 1

Semi- Annual PM visits

201-A Septic & Equalization Tank Pumps

Semi- Annual PM Visits

201-B Effluent Filter 1 Semi- Annual PM Visits

201-C Flow Meters 6 Semi- Annual PM Visits

202 Secondary Treatment Plant

202-A Level Control Structure 2

Semi- Annual PM Visits

202-B First Stage Diffuser 7

Semi- Annual PM Visits

202-C Horizontal Flow Wetlands Blower 2

Semi- Annual PM Visits

202-D Filters 2 Semi- Annual PM Visits

203 Tertiary Treatment

203-A Turbidity Pump 1 Semi- Annual Visits

203-B Effluent Flow Meter 1

Semi- Annual Visits

203-C Effluent Filter 2 Semi- Annual PM Visits

203-D Control Unit 1 Semi- Annual PM Visits

203-E Chlorination Disinfection Station

Semi- Annual PM Visits

Sewage Lift Station 1

Semi- Annual PM Visits

Operator testing, technical analysis, report

1 Monthly Report 12

205-A 4 day Site Visits 1

Semi- Annual review, inspection & report

5.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant 1

Semi- Annual PM visits

301-A Septic & Equalization Tank Pumps

Semi- Annual PM Visits

301-B Effluent Filter 1 Semi- Annual PM Visits

301-C Flow Meters 6 Semi- Annual PM Visits

Secondary Treatment Plant

302-A Level Control Structure 2

Semi- Annual PM Visits

302-B First Stage Diffuser 7

Semi- Annual PM Visits

302-C Horizontal Flow Wetlands Blower 2

Semi- Annual PM Visits

302-D Filters 2 Semi- Annual PM Visits

303 Tertiary Treatment

303-A Turbidity Pump 1

Annual Visits

303-B Effluent Flow Meter 1

Semi- Annual Visits

303-C Effluent Filter 2 Semi- Annual PM Visits

303-D Control Unit 1 Semi- Annual PM Visits

303-E Chlorination Disinfection Station

Semi- Annual PM Visits

304 Sewage Lift Station

Semi- Annual PM Visits

Operator testing, technical analysis, report

1 Monthly Report 12

305-A 4 day Site Visits 1

Semi- Annual review, inspection & report

5.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Waste Water Treatment Plant 1

Semi- Annual PM visits

401-A Septic & Equalization Tank Pumps

Semi- Annual PM Visits

401-B Effluent Filter 1 Semi- Annual PM Visits

401-C Flow Meters 6 Semi- Annual PM Visits

Secondary Treatment Plant

402-A Level Control Structure 2

Semi- Annual PM Visits

402-B First Stage Diffuser 7

Semi- Annual PM Visits

402-C Horizontal Flow Wetlands Blower 2

Semi- Annual PM Visits

402-D Filters 2 Semi- Annual PM Visits

403 Tertiary Treatment

403-A Turbidity Pump 1

Annual Visits

403-B Effluent Flow Meter 1

Semi- Annual Visits

403-C Effluent Filter 2 Semi- Annual PM Visits

403-D Control Unit 1 Semi- Annual PM Visits

403-E Chlorination Disinfection Station

Semi- Annual PM Visits

404 Sewage Lift Station

Semi- Annual PM Visits

Operator testing, technical analysis, report

1 Monthly Report 12

405-A 4 day Site Visits 1

Semi- Annual review, inspection & report

5.6. Total for all years: Base Year $__________

Option Year 1 $__________

Option Year 2 $__________

Option Year 3 $__________

Option Year 4 $__________

TOTAL $__________

5.7 Repair option. Repairs are NOT included under this agreement and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Any necessary repairs or parts will be submitted for approval and then billed against a separate purchase order (PO). The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $__________/hr.

Option Year 1 $__________/hr.

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Option Year 4 $__________/hr

5.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside this contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $_______________ Option Year 1 $_______________

Option Year 2 $_______________

Option Year 3 $_______________

Option Year 4 $_______________

NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the contractor at the New Embassy Compound, U.S.

Embassy Mbabane, Eswatini.

7.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The contractor shall take no direction verbal or otherwise from personnel other than the Contracting Officer or Contract Officer's Representative.

7.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional wastewater treatment services, wastewater treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this wastewater treatment maintenance contract.

7.4 The contractor’s proposed and U. S. Government (USG) accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the contractor under this statement of work shall remain the property of the USG. All USG documents and data provided to the contractor shall remain the property of the USG. The contractor shall limit duplication and dissemination of all USG documents and contractor developed documents under this statement of work to/within the contractor’s execution team. Duplication or distribution of project documents outside the contractor’s team is strictly prohibited without the express written approval and authorization of the Contracting Officer. Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the USG, including all documents and data that the USG provided to the contractor. All service contract documents and media shall be submitted to the USG along with the contractor’s service report.

7.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractor’s schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

7.8 The contractor shall ensure that all Embassy/Post facilities, equipment and systems recommended for and maintained or installed by the contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The contractor shall assure that any equipment/wastewater treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services, as practical taking into consideration local economy and resources. The contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the contractor shall be new – not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the USG Statement of Work and provided technical data by the contractor, any discrepancies, errors, conflicts, etc. that are discovered by the contractor, the contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

7.9.1 The contractor shall provide 3 customer references of similar scope of work and its US dollar value.

7.9.2 The Contractor will not use any method or substances that may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, sub-contractor, or Contractor's staff shall be the whole responsibility of the Contractor. The U.S. Embassy, Mbabane, Eswatini will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process that has been agreed to by the U.S. Embassy, Mbabane, Eswatini COR and the Contractor.

7.9.4 The Contractor shall provide the technician’s resume and training documentations within twenty (20) calendar days of the notice to proceed.

7.10 No work on any portion of the collection system or the wastewater treatment plant shall be permitted on the last regular work day of the week. All work under this contract must be scheduled to assure that the day following the work is a normal working day for the US Embassy. Further, the contractor must certify availability to return immediately to the US Embassy compound to correct any operating issues that may arise following contractor work.

CONTRACTING OFFICER REPRESENTIVE and POST CONTROL OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Embassy, Mbabane, Eswatini wastewater treatment service contract shall be directed to the Contracting Officer’s Representative (COR):

COR

Building Engineer Supervisor

8.2 The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy, Mbabane, Eswatini. All questions concerning coordination of wastewater treatment service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the

COR:

PCO

Post Facility Manager

PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

• US Embassy satisfaction in respect to the maintenance of wastewater collection and treatment system; prompt reaction to any change in arrangements or operational requirements of the US Embassy.

• compliance with the statutory and regulatory provisions of the laws of the jurisdiction.

• best in class practices within the industry.

• risk reduction for the US Embassy.

• preservation of asset value; and

• reduction in operating costs.

The Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Embassy and the Contractor.

The Contractor must allow the US Embassy access to the quality control system as well as the relevant quality systems of its subcontractors to enable monitoring and quality auditing of the maintenance service.

The US Embassy may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Contractor shall monitor its own performance against the criteria and benchmarks identified in this document and shall provide reports when reasonably required by the US Embassy.

WASTEWATER TREATMENT AND COLLECTION SYSTEM SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR prior to use in the service contract.

10.2 The contractor will be responsible for submitting the manufacture specifications; MSDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English language.

10.3 The Contractor shall test the wastewater treatment system for proper operating conditions through field-testing and shall adjust the plant to bring it into compliance with the required operating parameters as specified in Exhibit A Statement of Work

10.4 The Contractor will be responsible for the sewer collection system cleaning, inspection and maintenance as specified in Exhibit A Statement of Work.

SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Embassy Mbabane Compound and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this

Contract, the Contractor shall have the following requirements:

The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety rules, regulations, standards, and SDS sheets.

All electrical equipment and associated materials for the Services Contract comply with UL requirements.

Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances

Ensure that the Contractor’s personnel comply with all safety procedures and requirements

Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy Mbabane on request.

Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract.

Training program(s) shall be presented and must satisfy the US Embassy Mbabane during the submittal process.

MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufacture’s maintenance specification, the Manufacture’s maintenance specification shall prevail.

12.2 Hours of Work. The Contractor shall schedule all preventive maintenance during normal working hour which are defined as Monday to Thursday, 07:30 to 17:00 and Friday 07:00 to 12:30, inclusive of periodic maintenance that may be required on Saturdays, except for any regular or special public holidays on which the US Embassy Compound is not open, or as agreed with the US Embassy prior to commencement of the contract.

SCOPE OF WORK

13.1 The Contractor shall provide both the required maintenance parts (air/oil filters, belts, chart paper, etc.) and necessary products and services to perform the required system maintenance and report the results. The wastewater collection and treatment system service contract shall clean and preserve the collection system, wastewater treatment plant, and plant discharge effluent conveyance system. The contract shall also establish a cost effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes.

13.2 The sanitary sewer collection and wastewater treatment maintenance contractor shall provide a “support service wastewater collection and treatment” contract. The support service wastewater treatment contract shall involve joint responsibilities between the US Embassy Facility Management staff and the wastewater system collection and treatment Contractor.

13.3 The Service program shall consist of the US Embassy Facility Management staff conducting routine (daily/weekly) operator testing of the wastewater collection and treatment systems and monthly e-mailing the results to the wastewater treatment contractor, with copy to OBO/FAC (water_testing_group@state.gov). The contractor will then be responsible for conducting a technical analysis of the routine wastewater treatment testing results from the embassy. The contractor will then respond to the embassy within 24 hours to direct the embassy facility management staff to make any changes to the collection system and/or treatment plant operations to reestablish effective and efficient wastewater treatment to meet discharge standards.

13.4 The Contractor shall visit the US Embassy semi-annually (2 times a year – every 6 months) for 4-day consecutive intervals (agreed to between the COR, Facility Manager, and the Contractor). The contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The Contractor shall provide documented chemicals that have a storage life expectance of at least 1 year.

13.6 The Contractor shall determine the dosage levels of chemicals and stay within the operating parameters specified under Exhibit A Statement of Work.

13.8 The Contractor shall provide 24 hours of instruction annually in English to familiarize operators in necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 During each site visit to the plant, the Contractor shall review the plant operator daily operating logs to verify safe and effective operation of the plant. The Contractor will highlight all areas where plant-operating conditions are outside of acceptable operating range and shall provide instruction on how to correct the deficiency.

13.10 The Contractor shall review the routine wastewater treatment testing results from the US Embassy monthly and respond to the facility management staff at the US Embassy within 24 hours if changes to the collection system and/or treatment plant operations are recommended to reestablish effective and efficient wastewater treatment to meet discharge standards. This contract shall also discuss the wastewater treatment plant conditions and the water quality of the effluent with the COR, Facility Manager and operating engineers and follow up with a written service report within ten (10) business days after each visit. The report shall be in English and contain the results of wastewater treatment contractor’s on-site tests, comments on the status of each system, and specific recommendations for action if necessary.

13.11 The Contractor shall perform the required services as described in Exhibit A – Wastewater Collection and Treatment System.

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor's liaison with the US Embassy Mbabane. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

14.2 Personnel Security: The US Embassy reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Embassy reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

14.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

EXHIBIT A

Statement of Work

Wastewater Collection and Treatment System

I. GENERAL INFORMATION:

The United States Embassy in Mbabane requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Waste Water Collection and Treatment System.

II. PROJECT REQUIREMENTS:

1. The sanitary sewer collection system includes the following:

Sanitary Sewage Manholes Quantity: 9 Storm Sewer Manholes Quantity: 13 Oil/water Separators Quantity: 5

Lift Stations Quantity: 1

Pumps:

manufacturer/model: Zoeller Grinder Pump electrical (HP, voltage, Hz, phase): _2HP,380vac, 50Hz, 3PH_______

2. The Constructed wetlands wastewater treatment package plant information is as follows:

Constructed wetlands wastewater Treatment Plant:

Manufacturer: Jet, Inc._______, Model No.__N/A_________________ Tertiary Filter:

Manufacturer_Amiad Water Systems, Model No.__TAF-750__________ Manufacturer_Watts,___________, Model No._BBC-15-P5___________ Manufacturer_Watts___________, Model No._BBC-150-P20_________

The plant’s rated capacity is 5,000 gallons per day domestic sewage

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Embassy staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Embassy Staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

At a minimum, the following work must be done:

Waste Water Collection and Treatment Plant Preventive Maintenance:

i.MAINTENANCE DESCRIPTION:

The maintenance tasks and procedures provided below describe the checks, tests, analysis and tasks required to perform annual, semi-annual and quarterly preventive maintenance for the wastewater collection system and treatment plant.

ii.SAFETY & SPECIAL INSTRUCTIONS:

1. Follow procedures in the O&M Manuals for specific equipment.

2. Follow site safety procedures and your supervisor’s instructions.

3. Record and report any equipment damage or deficiencies.

4. Record maintenance information.

5. Maintenance personnel shall be trained on the health hazards of working near sewage plant operations.

6. Maintenance personnel shall be trained, certified, have appropriate equipment and safety plans before and Post approval prior to confined space entry.

7. Follow the manufacturer’s instructions.

8. Wear proper protective equipment.

9. DO NOT ENTER THE SEPTIC TANK. Hazards exist in a septic system. All precautions must be followed when inspecting the system. Keep tank openings covered at all times. Only authorized service personnel should service a septic system. Lethal gases, high voltage electricity, and other deadly hazards associated with the system. Only qualified service staff should open access ports and/or covers. Infectious organisms exist in a septic tank. If any contact with wastewater, immediately wash and disinfect all exposed areas and contact personal physician. Failure to do so could result in severe sickness or death. DO NOT use flame or spark near a septic tank access points. Gases emanating from septic tanks can explode if ignited or deadly if inhaled.

iii.MAINTENANCE PROCEDURES:

Listed below are preventive maintenance procedures of a typical wastewater collection system and package treatment plant. The PM frequencies should be evaluated by the Post and adjusted based on local conditions and manufacturer’s recommendations.

Wastewater Collection System

Sewage Lift Station

Semi-Annually:

1. Inspect each lift station in the sanitary collection system and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check lift station lighting, power and ventilation systems for proper operation.

3. Check for leaks on suction and discharge piping, seals, packing glands, etc., make minor adjustments as required.

4. Disconnect the lift station pumps discharge pipe from the inlet bar screen of equalization tank, and then connect it to the existing by-pass system.

5. Drain the wastewater from all the tanks.

6. Remove all the sludge and deposits from the tanks.

7. Wire brush, clean and power wash the lift station.

8. Remove the pumps, check and clean.

9. Check the air diffuser and clean.

10. Paint all rusted metal.

11. Connect the lift station pumps discharge pipe back to the inlet bar screen.

12. Clean-up area and return to normal service.

13. Inspect electrical wiring for damage.

Sewage Collection System

1. Storm Drain Manholes. Remove cover, remove mud and debris, examine interior, clean storm outfalls and sediment ponds, clean work area and remove all debris

2. Sanitary Sewage Manholes. Remove cover, observe flow through manhole, remove mud and debris, examine interior, thoroughly ventilate manhole if cleaning is required, clean work area and remove all debris.

3. Oil/Water Separators. Clean out separator, inspect for clogging, scale and improper positioned or missing baffles, and tighten loose parts as necessary, dispose of waste properly.

Wastewater Treatment Plant

Equalization Tank

1. Inspect the equalization tank and remove any accumulated solids from the bottom.

Inspect the submersible transfer pumps in the equalization tank and assure that all pumps are operational, that all pump control systems are operating correctly, that on-off floats and high-level alarm floats are operating correctly, and that pump lead-lag controls are operating correctly.

2. Check level sensor for proper operation and level settings

3. Check pump valves for proper setting on flow to splitter box and feed–back

4. Clean any grease and floating solids from walls and water surface of equalization tank.

5. Measure the discharge rate from the equalization tank to the aeration tank. Adjust the return weir to assure the lowest transfer rate into the aeration tank possible within the limitations of the equalization tank volume and ability to equalize post maximum daily flow rates.

6. Fill out maintenance checklist and report deficiencies.

Effluent

1. The Septic tank effluent filter should be inspected for biofilm build up

2. Clean with fresh water by hosing off over the top of the septic tank or in raw sewage manhole. If bacterial growth is persistent, then filter can be soaked in a bleach solution overnight.

Flow Meter

1. Check flow meters to assure basin is dry.

Secondary Treatment

Horizontal Flow Wetlands (Aerated Wetlands)

Semi-Annual:

1. Turn off the aeration and wait 30 minutes before sampling with the sludge judge.

2. If there are more than 12 inches of solid, or a noticeable impact on downstream treatment is observed, such as biofouling, then solids wasting are required.

Up flow Constructed Wetlands

1. Perform back-flushing when noticing slow infiltration of water during solids wasting.

2. Back-flushing should be performed using hose into clean out located at the center of the wetlands cell as well as along the corners of the sludge wasting pipe.

Tertiary Treatment

Effluent Flow Meter

Semi-Annually:

1. Check daily recordings from Post data book and report on values.

2. Check functionality of flow meter.

Turbidity Filters

Semi-Annual:

1. Check daily recordings from Post data book report on values.

2. Make necessary adjustments for maximum performance of the TAF filters.

3. Check functionality of pressure gauges.

4. Check operability of TAF filter control panel.

5. Check for loose wiring on control panel and tighten screws.

Blower

Semi-Annually:

1. Inspect the blowers for proper operation. Replace the air filters if dirty, but no less frequently than once every 6-months.

2. Visually check aeration system for even air distribution, with no dead spots.

3. Check for air leaks around base and fitting of blower.

4. Check bolts and tighten if necessary; foundation, piping etc.

5. Check pressure gauges for functionality.

Chlorination Disinfection

Semi-Annually:

1. Inspect the disinfection chamber and tablet chlorinator for proper operation and chlorine contact time.

2. Check operability of disinfection station.

3. Clean chlorinator and check for leaks.

4. Check water trap for proper level and bleed air.

5. Check and clean strainers. Grease fittings.

6. Test and calibrate equipment as recommend by the equipment manufacturer.

7. Fill out maintenance checklist and report deficiencies.

8. Disassemble and clean the various components of the system, such as meters and floats.

9. All tanks, boxes and basins, should be drained, inspected for scale buildup, rust, corrosion, and cleaned as necessary. Any painted surfaces should be inspected for rust and corrosion, cleaned and re-painted if necessary

Wastewater Testing and Operating Parameters

Dissolved Oxygen (DO) Goal: DO = 1.0 – 2.0 mg/L Turn blowers off and wait 5 – 10 minutes. Take sample from aeration basin and test immediately after sampling. If over the course of several tests during the 2-day maintenance visit, the DO is consistently too low, increase the amount of time that blowers are running. If the DO is consistently too high, decrease the amount of time that blowers are running. The wastewater treatment plant contractor will decrease/increase blower run times by small intervals not to exceed 15-minute increments.

Free and Total Chlorine Goal Free Chlorine = 0.5 – 1.5 mg/L If the plant has a chlorine contact tank, test the effluent being discharged from the plant. If free chlorine residuals do not meet the goals, the wastewater treatment plant contractor will adjust the chlorination rate. If free chlorine readings are consistently above the goal, reduce the amount of chlorination. If the readings are consistently below the goal, increase the amount of chlorination.

Chlorine Contact Time Goal CT = 20 mg/L-minutes The wastewater treatment plant maintenance contractor will measure the flow rate of the effluent discharged from the plant at peak hour flows and will calculate the disinfection contact time of the plant (time between injection of chlorine and the discharge of the effluent from the plant). The CT is calculated by multiplying the free chlorine residual (in mg/L) by the contact time. The wastewater treatment plant maintenance contractor will notify the Facility Manager if the CT is significantly less than the goal.

Chemical Oxygen Demand (COD) Goal = 50 mg/L The wastewater treatment plant contractor will sample the plant effluent for Chemical Oxygen Demand (COD). If the COD significantly exceeds the goal, the cleanliness of the plant and the effectiveness of the clarifier weirs will be checked and corrected by the contractor.

Total Suspended Solids (TSS) Goal = 30 mg/L The wastewater treatment plant contractor will sample the plant effluent for Total Suspended Solids. If the TSS readings consistently exceeds the goal, the contractor will increase the frequency of scraping the clarifier and scrubbing the overflow weirs. The contractor will check for proper operation of the clarifier skimmer.

Attachment 1: Equipment List:

Equipment Manufacturer Make Model Specifications

SEWAGE LIFT STATION

Pumps Zoeller Co Zoeller Grinder PumAK6122 Control Zoeller Co Variable Level Cont 10-1881

MANHOLES

Storm D&L Foundry Sanitary D&L Foundry OIL WATER SEPERATOR Schier Products Schier OS-75 OIL WATER SEPERATOR Schier Products Schier OS-100

EQUALIZATION TANK

Pumps Goulds Water Technology Submersible 3887BHF

EFFLUENT FILTER

Filter Orenco Biotube Effluent FilFT1554-36

SECONDARY TREATMENT

AERATION

Blower Gast Manufacturing, Inc. REGENAIR R4P315A Filter Soldberg Manufacturing, Inc. Filter F-18P-150

HOLDING TANK

Pumps Goulds Water Technology Sump Pump WE1029HH

RECIRULATION & TURBIDITY

Pumps Goulds Water Technology Sump Pump WS0729BHF

DISINFECTION

Filter Watts Cartridge Filter BBC-150 P5 Filter Watts Cartridge Filter BBC-150 P20 Filter Amiad Water Systems Screen Filter TAF-750 Meter Geoff Fischer Signet LLC Turbidimeter Signet 4150

CHLORINATION & DE-CHLORINATION

Tablet Feeder Norweco Feeder IT 2000-S

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115- 91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved]

__ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18) https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

__ (23)

(i) 52.219-28, Post Award Small Business Program Representation (SEP 2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (27) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

__ (28) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (29) 52.222-19, Child…