Emb Mba - CAM Cntrct - Sngl Src Just - 01-2025 - Fnl.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

Requiring Activity ☒ Overseas Post – Embassy Mbabane

SECTION 2: NATURE

AND/OR DESCRIPTION

OF THE ACTION BEING

APPROVED

Diplomatic Security (DS), through the Regional Security Officer (RSO) Office, contracts for the monitoring of residential alarm systems (referred to herein as the CAMS contract) to alert the Mobile Patrol (MP) of required responses to alarm activations or malfunctions.

Approval is requested to award on a sole source basis to Max Enterprises for the services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide a central point to monitor the residential alarm systems and when an activation or malfunction of the alarm occurs, immediate notification is passed to the Local Guard Force (LGF) contractor to respond to the alarm both telephonically and with the dispatch of the MP to provide a physical presence at the residence. These services will be provided to all residential properties either owned or leased by the USG

(Embassy Mbabane). This contract provides life safety services to US Diplomats assigned and housed by the

USG.

The estimated value for the entire period of performance is an estimated $ 46,100 USD (estimated amount due to contract being in the local currency, Emalangieni – and there will be eventual VAT reimbursement), including option years of service. These services require close coordination and immediate contact with the

LGF contractor who then responds with the MP assets supplied through the LGF contract. This allows the RSO

Office of to provide 24/7 monitoring of the residential alarms systems, therefore increasing the emergency response capabilities are provided to the assigned and housed US Diplomats and support staff.

This contract requires constant and close coordination with Post, the personnel that install the residential alarm systems, and more critically, with the LGF and MP contractor. This last communication factor is a key factor to the contract.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☒ Other – Due to the life and safety aspect of the response of the LGF MP to any alarm activation, it is necessary that the vendor and the LGF contractor have immediate communications. Due to the local business situation, both in terms of expertise and competitive climate, the only viable vendor available to provide the services at a response time that would meet security standards, would be the same vendor as the LGF contractor.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

After surveying the available expertise to provide these services, it has been found that the only sources that would adequately provide these services would be a security company (i.e., company providing local guard services). Due to the criticality of these services, it would be unacceptable to place them to a different vendor than the one supplying the guard services, as now a competitor would have the ability to affect the response times of a rival. In the local market, this benefit would likely be exploited to create greater opportunity to capture the LGF contract as well – this is a market with only a few providers and a very limited range of commercial customers, making this contract and the LGF contract very attractive prospects.

Due to the expertise in the security field required to analyze and determine the capabilities and expertise of the local guard force companies, the RSO Office has conducted multiple studies to determine these highly critical elements of this type of service provider, both in the past and on an ongoing basis. This is necessary due to the importance of the services and the consequences of them being inadequate or failing.

As such, the most capable and proficient provider was chosen as the successful bidder of the LGF contract.

This is the current vendor, Max Enterprises, of the LGF contract and the only viable source for providing this associated service. The importance and life safety aspect these services provide for and protect, make this the only reasonable choice when making the decision of the provider.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Brian “Max” Lomax Regional Security Officer Embassy Mbabane, Eswatini

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Scott McDow Contracting Officer Embassy Mbabane, Eswatini