Cover letter - Solicitation No. 19WA8025Q0024 - Make Ready and Repairs (Commissioning).pdf

Embassy of the United States of America

April 11, 2025

US Embassy Windhoek

GSO/Contracting Unit

P O Box 12029

Windhoek, Namibia

Dear Prospective Offeror:

Subject: Request for Quotes Number 19WA8025Q0024

Enclosed is a Request for Quotes (RFQ) for Make Ready and Repairs. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the

Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A pre-proposal site visit has been scheduled on April 29, 2025, at 09h00 am local time at the residence. (Contractors should RSVP for the site visit by April 23, 2025, to receive the address). Submit any questions you may have concerning solicitation documents in writing by April 23, 2025. Responses will be sent in writing to all contractors who attended the conference and will be posted on the website.

Quotations are due by May 12, 2025, at 17h00 local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for

19WA8025Q0024 – Make Ready and Repairs – Attn: Contracting Officer, U.S. Embassy

Windhoek, 38 Metje Street, Klein Windhoek, Windhoek, Namibia.

Or

Your quotation must be submitted electronically to windhoekbidsubmission@state.gov .

It is important to make sure the submission is made in specific size and format; in MS-

Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file mailto:windhoekbidsubmission@state.gov size must not exceed 15MB. If the file size should exceed the 15MB, the submission must be made in separate files and attached to separate emails with less than 15MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. DBA Insurance Quote

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Please direct any questions regarding this solicitation to the Contracting Officer by email whkproc@state.gov

Sincerely, Sarah E. Canterbury Kahnt

Contracting Officer

Enclosure:

https://www.sam.gov/ mailto:whkproc@state.gov