19VM3026Q0016-RFQ-Interpretation Services for the US Embassy Hanoi.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Embassy Hanoi, Vietnam for interpretation services related to a multilateral workshop on counter-timber trafficking in Libreville, Gabon. The RFQ number is 19VM3026Q0016, issued April 14, 2026, with a deadline for quotation submission of May 4, 2026 at 17:00 local time. The period of performance runs from May 16 to May 24, 2026, with an anticipated award date on or about May 7, 2026.

The Statement of Work requires two distinct interpretation services: English-Vietnamese interpretation and French-Vietnamese interpretation. For each language pair, the contractor must provide two to three professional interpreters capable of delivering simultaneous and consecutive interpretation during workshop sessions (May 18-22, 2026, 8:00 a.m. to 5:30 p.m.). Interpreters must accurately address technical topics including forestry, illegal timber trade, timber trafficking, legal frameworks, international agreements, law enforcement, financial investigations, and technical tools. Logistical requirements include proof of authorization to be present in Gabon, valid yellow fever vaccination, willingness to travel to Libreville, and accommodation at or near the Park Inn by Radisson. The contractor is responsible for all logistics and associated costs, including international air travel, lodging, visas, travel insurance, and per diem. Ground transportation within Gabon will be provided by the U.S. Government. Pricing is firm-fixed and must include all labor, materials, equipment, insurance, overhead, profit, transportation, VAT if applicable, and other anticipated expenses. Offerors must provide separate unit prices for two and three interpreter quantity options for each language combination. Registration in the System for Award Management (SAM) is required for quotations at or exceeding $40,000. Payment will be made via Electronic Fund Transfer within 30 days of complete delivery and invoice receipt. This is not a small business set-aside.