19VM3026Q0012-RFQ-Air filters for US Embassy Hanoi.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Embassy Hanoi for the procurement of replacement air filters. The solicitation seeks quotations for 1,000 particle filters compatible with BlueAir 400 series air purifiers, with delivery required to the embassy warehouse in Hanoi, Vietnam by April 15, 2026 at 5:00 PM local time. The filters must meet specific technical requirements including gradient structured filters with thermally bonded polypropylene and polyethylene fibers, dimensions of 521 x 250 x 95mm, HEPASilent technology certified to 99.97% efficiency for particles down to 0.1 microns, AHAM Verification, and a recommended replacement interval of every 6 months with 4,380 hours of use at 24 hours daily operation.

Quotations must be submitted electronically to Pham Thanh Ha at PhamHT@state.gov in MS-Word, MS-Excel, or Adobe Acrobat format with a maximum file size of 20MB. Proposals must include Standard Form 18 (blocks 11e, 11f, and blocks 13-16), pricing as per RFQ Section C, technical specifications, AHAM verification proof, authorized dealer certification, NDAA certification, and SAM registration if applicable. Quotes must be valid for 180 calendar days and include all taxes, delivery fees, and charges. The quotation should specify brand name, model name, and whether the filter is genuine or generic. For offers at or over $40,000, SAM registration is mandatory prior to submission. The U.S. Government intends to award a contract to the lowest-priced responsible bidder and may hold discussions with companies in the competitive range. Payment will be made via Electronic Fund Transfer within 30 days of invoice receipt. This is not a small business set-aside procurement.