19VM3026Q0011 - Med Unit Renovation - QA- Final.pdf

U.S. EMBASSY HANOI

GSO Contracting Unit

19VM3026Q0011 – CONSTRUCTION SERVICES & SUPPLIES FOR THE RENOVATION AND

EXPANSION OF THE U.S. EMBASSY HANOI’S MEDICAL UNIT

QUESTIONS AND ANSWERS

Date: March 30, 2026

No. QUESTIONS

ANSWERS

1 During the site survey, we received a request that some areas within Medial Unit will remain operational during renovation process. Please confirm which areas will remain operational. Please be noted that during renovation process, all existing electrical system will be removed to replaced by new system.

The expansion area (New Med Unit Area) will be vacated.

The existing Med Unit area will remain operations and must be “zoned” to allow receded but continued operation.

An alternative work schedule may be proposed to avoid excessive conflict.

2 Please confirm whether the entire remaining area will be handed over to the contractor to renovate 1 time

See response to Q&A # 1.

3 Drawing KT-307 requires contractor to provide 4 new doors. During the site survey, it was required that the new doors should be match with the existing doors. Please provide color code/pattern code of the existing door for reference.

Similar to Huge (Ausdoor) Duratex wood – color DR-3.1

4 In case the doors color/pattern is no longer available, please confirm if we can propose another pattern for approval or need to redo all existing door with new color

Yes, alternative finish can be proposed.

5 Drawing KT-201 requires to dismantle the entire ceiling system. Please confirm if entire the existing ceiling will be removed and replaced with new ceiling follow design

Yes, entire ceiling will be removed and replaced.

6 Drawing KT-201 requires to move all furniture. But during the site survey, it was said that all existing furniture will be removed by the client before handed over area to the contractor. Please confirm

The Embassy will support furniture removal/movement.

7 Please confirm whether the required construction duration is 100 days or 130 days

The contractor shall provide all labor, materials, equipment, and services required to accomplish the supply and installation work within 140 days after the PO has been issued and received.

Please see RFQ amendment No. 19VM3026Q0011-0002 for update.

8 We could not find Section H, 52.232-5, "Payments Under Fixed-Price

Construction Contracts", which was mentioned as including payment term for this contract. Please advise

Please check RFQ page 21 for reference. As noted under FAR 52.252-2, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

9 We could not find Section 52.246-17 and 52.246-21 which we believe would address warranty conditions and warranty duration

Please see Q&A# 8.

10 Is the power supply cable to the "TĐT" switchgear within the contractor's scope of work? If so, where is this cable connected to the power supply point? Is an MCCB already in place for this connection?

The Embassy will provide cabling to location of new 50Amp panel in Med Units. Contractor will be required to supply new 50 Amp panel, circuit breakers, bus bars, accessories and make final connection and commissioning of new SDP.

11 The contractor did not specify the quantity of wires and conduits for the telephone and LAN network. Please clarify if "wires and conduits for the telephone and LAN network" is included in the contractor's scope of work.

Yes, cabling and conduit to be included in offeror’s package.

12 Based on the on-site survey, when dismantling the existing ceiling and walls to re-partition the rooms, it will be necessary to remove, relocate, and reinstall the smoke detectors, sprinkler heads, ductwork, and ceiling equipment. This work item is not listed in the file "Attachment 3 - pdf - Breakdown of Price with Design Ref". Can the contractor add this work item to the end of the Bill of Quantities? Please advise.

Yes, can be included in contractors’ BOQ.

Except for Fire alarm system which will be installed and controlled by the Embassy (Same as Q&A # 33).

13 We cannot find the technical specifications or brand requirements for the M&E equipment. Please provide these. Or Contractor can propose?

- Electrical: Schneider Electric, Siemens, Panasonic, Tran Phu cable or equivalent.

- Airconditioning: Daikin, Mitsubishi or equivalent.

- Plumbing: Tien Phong pipe, Vesbo or equivalent.

14 Can we use electric power and water temporary at the U.S. Embassy’s Office to services for construction work ? where we can get temporary power supply for installation work? Please let us know about WC for engineer/worker during construction period ?

Electricity and water to be supplied by the Embassy. Water closet will be provided at a location remote from the construction.

15 Could you provide the concept schedule for us ? When to start & finish ? Please refer to Section E – Deliveries and Performance. The Embassy plans to finalize the award within April and May 2026. However, the plan may be changed according to our internal review and process.

16 Please kindly provide us the warranty period of this job? Please refer to RFQ Section G, paragraph G.7. , FAR clause 52.246-21 (Part 52 - Solicitation Provisions and Contract Clauses | Acquisition.GOV )

17 Do you have any request for specification of steel conduits ?

- The steel conduits is IMC(Intermediate Metal Conduit - Threaded type) type or EMT(Electrical Metallic Tubing - Screwed connection type) type

- Pre - galvanized steel or Hot - dip galvanized steel ?

IMC or EMT threaded or set screw type couplers and connectors or equivalent

18 Confirm waste collection point for construction & MEP.

Please confirm:

- Final Garbage collection location

- Transport/disposal cost by which party

- Permitted transport time

- Any limit on quantity/trips?

Waste collection point is in the alley behind Chancery building, outside perimeter wall.

Contractor is responsible for garbage transport/disposal costs and arrangements, with transportation time per city regulations

Trips should be limited to as few as possible to minimize disruption yet frequent enough to prevent excessive accumulation in work/staging site.

19 All Existing Interior, existing medical equipment of renovation room will be moved by Owner before handing over layout to contractor? or other idea? please confirm

The area will be staged in zones. Furniture will be moved by the Embassy as required.

20 'Does the project require construction to be carried out at night or on weekends to avoid affecting the Embassy’s operations?

Alternative work schedule may be proposed.

21 'The construction area is located adjacent to operational rooms. Are there any specific requirements for dust control, noise mitigation, and hygiene/sanitary measures during the construction process? If so, could you please specify the details?

Non-construction areas must be protected from dust and debris infiltration. Noise pollution will be controlled by scheduling.

22 How far in advance must the worker list be submitted for security clearance, and what are the requirements? How should construction tools and equipment be registered? Are they allowed to be taken in and out of the site?

Please refer to Section E – Deliveries and Performance.

23 'Is the interior work included in the contractor’s scope of work? See Attachment 4 - Drawings.

24 If there are any missing quantities not included in the bill of quantities, can the contractor add them under “additional quantities” in the quotation?

If the contractor finds any missing quantities in Attachment 3 they can offer additional services/supplies as a separate part in their quotation for evaluation.

25 Kindly provide the payment terms and advance payment conditions for the contractor.

Please refer to Section F – Contract Administration Data.

There is no advance payment applicable for the Government’s contracts.

26 Kindly! How is the entry and exit process during working hours handled?

Is the manager allowed to use the phone for communication or receiving equipment and supplies?

Access will be as per the Embassy’s security requirements.

Please refer to RFQ Section G, paragraph G.5 for details.

The Embassy will possibly consider the permission for contractor’s Supervisor to possess and use phone on site if technical aspects of the device meet our security requirements. We will discuss with the contractor after the award for a solution to keep necessary communications.

27 At Attachment 3 – Item 88, the “desktop computer” that means includes 01 CPU and 01 monitor?

and please confirm:

1.Computer specifications: (CPU, RAM, storage (SSD/HDD and capacity), graphics card (if any), operating system)

2. Monitor size

3. Installed software: which one?

Any brand requirement, or contractor can propose?

Computer and telephone equipment to be omitted from offer.

28 At Attachment 3 – Item 91, Does this item combine with item 88 to form a complete computer set, or is it a standalone display monitor for other purpose?

See Q&A # 27

Please confirm more detail:

1. Monitor size ?

2. Any brand requirement, or contractor can propose ?

29 In Attachment 3, gypsum board quantity is indicated, however ceiling framing is not included.

Please confirm whether ceiling framing is included in the scope of work?

Ceiling framing to be included.

30 Existing: main cable Cu/XLPE/PVC 4C-10 + E10, MCB 3P 40A and

ELCB 4P 40A.

Proposed: replace with MCCB 4P 50A and ELCB 4P 50A, cable remains Cu/XLPE/PVC 4C-10 + E10.

In the Detailed Building Estimation, this cable quantity is not included.

We understand that the existing cable will be reused, correct? Please confirm.

Please refer to Q&A # 10.

31 For the two new air-conditioning units, site survey shows existing outdoor units are provided with power isolators.

Isolators(disconnect) are required.

However, the Detailed Building Estimation does not include isolator quantity.

Please confirm whether isolators are required for the new outdoor units?

32 TEL & LAN system: the Detailed Building Estimation includes outlets.

Due to relocation, cabling and conduits may need to be reinstalled.

Please confirm whether the scope is outlets only or including cabling and conduits?

Cabling and conduit to be included.

33 Existing fire alarm system is in place. Consultation room (HC018 – 5.5 m²) may need additional devices.

Please confirm:

- In contractor scope?

- Brand & system type (conventional/addressable)?

- Connection point & any programming/testing required?

Please refer to Q&A # 12.

34 Site survey shows an emergency light at the Reception wall. After renovation, this wall will be removed, requiring relocation.

Included in contractor scope.

Please confirm whether relocation of the emergency light is within contractor scope?

35 The all copper pipe, insulation for existing Air conditioner will be replace by new one? Are the replacement quantities already included in the bill of quantities? Please confirm. In case a replacement is required, additional refrigerant charging and machine testing will be necessary.

To be replaced. Included in scope.

Charging and commissioning to be included.

36 'According to drawing N-03, three (03) new Lavabo will be installed, with the drainage pipes concealed within the wall. Please confirm whether the bill of quantities includes wall chasing and wall finishing works.

Scope included wall modifications.

37 Is it acceptable for the contractor to provide quotes for Daikin and Mitsubishi air conditioning units?

Acceptable

38 Will the Embassy provide designated areas for construction equipment and material staging?

Yes, staging areas will be provided.

39 Will the Embassy be responsible for relocating existing equipment to hand over the site for construction?

Yes

40 Is drilling permitted during standard business hours, or must it be performed after hours and on weekends?

Disruptive tasks must be performed during contracted work schedule. (Note; Alternative work schedule can be proposed by contractor.)

41 Changing the existing door on the brick wall requires pouring a new lintel above the door – not mentioned in the BOQ

Doors D1 and D1’ on the brick walls have been widened compared to the original layout, so it is necessary to renovate the lintels.

42 Can the specified material be changed to an equivalent type, or does it need to be exactly the brand and products as per the drawing (vinyl floor, ceiling board, chair etc.)?

Equivalent substitutions are acceptable and will be evaluated during technical evaluation phase.

43 Where are the three washbasins in the quantity survey located? Are they the sinks in pharmacy room, exam room and observation room ? BOQ does not list the faucets and siphons for these sinks

Newly installed washbasins for pharmacies, clinics, and monitoring rooms must include faucets, siphons, and necessary accessories. The hot and cold water faucet should be equivalent to the Inax LFV-612S model.

44 Time for construction activities ( from 8am to 5pm , Mon to Sun ?)

Timeline expected of investor ?

Working hours shall be 0800AM -1700PM from Monday to Sunday. However, alternative work schedule may be proposed to be considered.

45 What is the expected timeline for construction? This is requested as material prices are currently volatile with significant upward fluctuations.

Please refer to Q&A # 7 and 15.

46 Does it include labor for installing wall-mounted fixtures and fittings in the room?

Yes, installation must be included.

47 In the event that the quantities provided by the Embassy for the quotation differ from actual site conditions due to design omissions (e.g., actual linear meters of copper piping for AC units), is the contractor permitted to quote for these variations? Furthermore, will the contract be settled as a lump sum or based on actual measured quantities?

Contractor may proposed quantities other than those specified but must provide justification

The contract will be firm-fixed lump sum.

48 The Embassy requires the contractor to meet all local insurance requirements; could you please specify exactly which types of insurance are mandatory?

Please refer to Section G – Special Terms and Conditions.

49 Regarding the requirement for all necessary local licenses and professional permits, could you please clarify specifically which licenses and permits are required for this project?

Please refer to Section J – Instructions on How to Submit a Quotation.

50 Requirement for workers ? ( Insurance, health check, safety class certified …)

Please refer to Section G, paragraph G.5.

51 Availability for quotation is 4 weeks since the submission. Is it ok? The quotation should be valid until we finalize the award which will be potentially in April – May 2026.

Sarah Oh Contracting Officer