SF18 RFQ - Purchase of one Sport Utility Vehicles - 7 seats for DPAA office.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19VM3024Q0023

2. DATE ISSUED

May 08, 2024

3. REQUISITION/PURCHASE REQUEST NO.

PR12553178

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

General Services Office, American Embassy Hanoi, 7 Lang Ha, Hanoi, Vietnam

6. DELIVER BY (Date)

May 22, 2024; 17:00PM local time

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION OTHER (See Schedule) NAME

Nga Nguyen

TELEPHONE NUMBER

AREA CODE

+84 24

NUMBER

38505000

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

American Embassy Hanoi

c. STREET ADDRESS b. STREET ADDRESS

7 Lang Ha

d. CITY e. STATE f. ZIP CODE c. CITY

Hanoi

d. STATE

Vietnam

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

April 03, 2024 local time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1 Sport Utility Vehicle – 7 seats (Please see following pages for details).

1 Ea

12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

c. COUNTY a. NAME (Type or print)

b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

STANDARD FORM 18

STATEMENT OF WORK

FOR PURCHASE OF SPORTS UTILITY VEHICLE (SUV) FOR THE U.S. EMBASSY HANOI

A/ GENERAL REQUIREMENT:

The U.S. Embassy Hanoi proposes to purchase of one (1) Sports Utility Vehicle (SUV). This is a firm‐fixed price type of purchase order.

The Offeror shall submit quotation to include all materials and labor to supply all items specified in section C.

The prices listed below shall be in Vietnam Dong (VND) to include all labors, materials, insurance, overhead, profit, transportation, VAT and all anticipated expenses.

B/ DESCRIPTION/SPECIFICATION:

Sports Utility Vehicles as described below:

Production Year 2023

Exterior

Seating Capacity 7 Pax

Color: White

Dimension: 4,825 x 1,815 x 1,835 (Millimeter)

Wheelbase: 2,800 (Millimeters)

Minimum Ground Clearance 218 (Millimeter)

Curb Weight: 2,010 Kilograms

Gross Weight 2,670 Kilograms

Headlamps: LED

Taillamps

Front Wiper and Washer (2 Speed and Intermittent)

Rear Wiper

Rear Window with Hot Wire

Sharkfin Antenna

Radiator Grille Silver Plated

Rear Spoilers

Interior

Air‐conditioner

Seat Material: Leather

Driver Seat: 8‐way Power Driver Seat

Foldable Split back Seat (60/40)

Keyless Operation System

Engine Start/Stop Switch

Cruise Control

Power Windows

Inner Mirror

Rear View Mirror

Door Mirrors: Power, Electric Foldable Control, Chrome Plated with Sign

Turn Lamp

Engine

Fuel System: Gas Electrical Control Injection Multi

Emission Standards: EURO 5

Transmission: Automatic Transmission 8 Speeds – Sport Mode

Drive System: Super Select 4WD (SS4‐II)

Displacement (cc): 2,998

Max Power (PS/rpm): 210/6000

Max Torque (Nm/rpm): 279/4000

Max Speed 182 Km/h

Fuel Tank Capacity: 70 liters

Steering Tilt Adjustment and Telescopic Steering

Suspension Front: Independent Double Wishbone, Coil Springs, Stabilizer Bar

Rear: 3‐Link Coil Springs with Stabilizer Bar

Brakes

Antilock Brake System (ABS)

Ventilated Disc Brake: Front and Rear

Break Assist

Electric Brake ‐ Force Distribution

Electric Parking Brake

Active Stability and Traction Control

Hill Assist

Hill Descent Control

Off Road Mode

Wheel and Tires 18” Alloy Wheels

Front Rear Tires: 265/60R18

Safety Features

Seat Belt for all Seats

Airbag (2)

Audio

Audio System Touch Screen Connection to Bluetooth, Radio, AM, FM

Speakers

Electrical

Cruise Control

Power Adjusts Side Mirrors

Power Windows

Power Door Lock

Headlamps LED

High Mount Stop Light

Warranty

Local warranty for 3 years or 100,000 KM

After sale services by authorized dealer from manufacturer only

C/ DELIVERY LOCATION AND TIME:

1. The Offeror shall deliver all ordered items to the U.S. Embassy Hanoi – DPAA office. The address is:

Defense POW/ MIA Accounting Agency (DPAA) Office

53 Tran Phu, Ba Dinh, Hanoi, Vietnam.

* Important Note:

Offeror shall issue official Value Added Tax invoice(s) to the U.S. Embassy Hanoi with following details:

Customer: Văn phòng MIA Hoa Kỳ

Address: 53 Phố Trần Phú, Quận Ba Dinh District, Hà Nội, Việt Nam

Tax Code: 0101343733

(Note: Văn phòng MIA Hoa Kỳ is the Vietnamese designated name in country for the Defense POW/MIA

Accounting Agency for all official business).

2. The Offeror shall deliver all items not later than 30 days after date of PO award.

3. Any Offeror personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies.

4. If delivery will be to U.S. Embassy Hanoi as per address mentioned above, delivery shall be made between the hours of 9:00 and 15:00 on regular workdays, Monday through Friday.

D/ PRICING TABLE

Prices to be provided below shall be in Vietnam Dong (VND) to include all labors, materials, insurance, overhead, profit and any other anticipated costs:

No. Description Quantity Unit Unit Price

(VND)

Cost (VND)

Sport Utility Vehicles

(Offeror provides vehicle brand name, model, and technical specifications)

1 Ea

2 Delivery fee (DDP) 1 Package

Grand total

VAT (if any)

Grand total price including VAT

E/ PROCUREMENT TERMS & CONDITIONS:

1. The offeror must be willing to accept Purchase Order (PO) from U.S. Embassy Hanoi.

2. Vendor’s contract is not accepted and signed.

3. All items bid must meet or exceed specifications listed.

4. Proposals must be in local currency VND, firm fixed price to include applicable VAT and any other anticipated charges.

5. Selected vendor must be able to accept payment within 30 (thirty) days after the orders are delivered completely and the original correct invoice is received.

6. The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account (VND) as stated on the invoice.

7. Any cancellations after PO awarded, only services rendered will be paid.

8. For U.S. Government rules and regulation reference, please read the attached Commercial Clause document attached.

9. Offeror’s registration in the System for Award Management (SAM) is required as instructed in Invitation

Letter.

Please send your proposal/quotation no later than 17:00PM on May 22, 2024, local time by email to U.S.

Embassy Hanoi to:

Ms Nguyen Thi Nga

Procurement Agent

Email: Nguyentn4@state.gov.

Thank you for your cooperation.