RFQ19UZ8025Q0020 for NEC Chiller PMSC.pdf

May 12, 2025

To: Prospective Offerors

Subject:

Request for Quotations (RFQ) Number: 19UZ8025Q0020 NEC Chiller System Preventive Maintenance Service (PMS) for the U.S. Embassy Tashkent.

The Embassy of the United States of America in Tashkent is soliciting quotations for a qualified contractor to provide NEC Chiller System Preventive Maintenance Service (PMS) for the Embassy of the United States of America in Tashkent.

Quotations are due on or before 12:00 pm Tashkent time (GMT+5) on June 13, 2025 and must be hand-delivered in a sealed envelope marked “Quotation 19UZ8025Q0020 Enclosed" to the following address:

Attention: Contracting Officer Embassy of the United States of America 3 Moyqorghon Street, 5th block, Yunusobod District, Tashkent, Uzbekistan 100093

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449; Section 12, 17, 23, 24, & 30

2. Section 1 - Price table.

3. Section 3 - Solicitation provisions

The contract performance periods are specified in Section I of the solicitation.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A pre-proposal conference for this project is scheduled for 10:00 am Tashkent time (GMT+5) on May 20, 2025 at the Embassy address listed above. All interested offerors are invited to attend and must request access at least 48 hours in advance to TashkentProcurement@state.gov.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Direct any questions regarding this solicitation to the Contracting Officer at MurphyKC@state.gov

Sincerely, Kathleen Murphy Contracting Officer mailto:TashkentProcurement@state.gov https://www.sam.gov/ mailto:MurphyKC@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15320878

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19UZ8025Q0020

6. SOLICITATION ISSUE DATE

May 12, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Procurement Office

b. TELEPHONE NUMBER (No collect calls)

+99878-120-54-50

8. OFFER DUE DATE/LOCAL

June 13, 2025/12:00 hrs.

9. ISSUED BY

CODE

19UZ80 10. THIS ACQUISITION

IS

UNRESTRICTED

OR

SET ASIDE:____ %

FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

US Embassy Tashkent (Attn: GSO) 3 Moyqorghon street Tashkent, Uzbekistan

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

None

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING None

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19UZ80 16. ADMINISTERED BY CODE 19UZ80

US Embassy Tashkent (Attn: GSO) 3 Moyqorghon street

See block 9

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILIT

Y CODE

18a. PAYMENT WILL BE MADE BY

US Embassy Tashkent (Attn: FMO) 3 Moyqorgon.

CODE 19UZ80

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance Services for Chiller System

See 2. Pricing on pages 6- 10

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

___1_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING

ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING

OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE TashkentProcurement@state.gov

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER

NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR

42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING

OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS mailto:TashkentProcurement@state.gov

1. DESCRIPTION

The American Embassy in Tashkent requires preventive maintenance services for Chiller System.

These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building. Please see section 6.2.3 for security requirements.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in USD. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four optional years period of performance.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Quarterly preventive maintenance of Chiller System

2 visits per annum

Quarterly preventive maintenance

Semi-Annual preventive maintenance of Chiller System 1 visit per annum

Semi-annual

Annual maintenance of Chiller System 1 visit per annum

Annual

004 Tech. check reports & Permits (4 reports) 1

Quarterly/ Semi-annual/ Annual

005 DBA Insurance Estimated 3,500 USD

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.)

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service

Total per year ($)

Quarterly preventive maintenance of Chiller System

2 visits per annum

Quarterly preventive maintenance of Chiller System 1 visit per annum

Semi-annual of Chiller System 1 visit per annum

Annual

104 Tech. check reports &

Quarterly/ Semi-annual/

105 DBA Insurance Estimated 3,500 USD

Total Option Year 1

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Quarterly preventive maintenance of Chiller System 2 visits per annum

Quarterly preventive maintenance of Chiller System 1 visit per annum

Semi-annual of Chiller System 1 visit per annum

Annual

204 Tech. check reports &

Quarterly/

205 DBA Insurance Estimated 3,500 USD

Total Option Year 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Quarterly preventive maintenance of Chiller System 2 visits per annum

Quarterly preventive maintenance of Chiller System 1 visit per annum

Semi-annual of Chiller System 1 visit per annum

Annual

304 Tech. check reports &

Quarterly/

305 DBA Insurance Estimated 3,500 USD

Total Option Year 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

2.6. Total for all years: Base Year $

Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $

TOTAL $

Quantity of

Equipmen t

Type of services No. of service

Unit price / service

Total per year ($)

Quarterly preventive maintenance of Chiller System 2 visits per annum

Quarterly preventive maintenance of Chiller System 1 visit per annum

Semi-annual of Chiller System 1 visit per annum

Annual

404 Tech. check reports & Permits (4 reports) 1

Quarterly/

405 DBA Insurance Estimated 3,500 USD

Total Option Year 4

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates Base Year $/hr Option Year 1 $/hr Option Year 2 $/hr Option Year 3 $/hr Option Year 4 $/hr

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The US Embassy Tashkent requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

# Equipmen t

Manufacturer Model Serial Number Capacit y

Locatio n

1 CHILLER

YORK

INTERNATIONAL

YVAA0373FNF50B

A

82012N2025061

1,150 kW /

327 tons

Utility Building

2 CHILLER

YORK

INTERNATIONAL

YVAA0373FNF50B

A

82012N2025061

1,150 kW /

327 tons

Utility Building

CHILLER

WATER

PUMP 1

(Primary)

PENTAIR

AURORA

5X611 3800 FM

1800 CL, Type 3804 23-2652090-1 951

GPM

Utility

Building

CHILLER

WATER

PUMP 2

(Primary)

PENTAIR

AURORA

5X611 3800 FM

1800 CL, Type 3804 23-2652090-2 951

GPM

Utility

Building

CHILLER

WATER

PUMP 1

(Secondary

PENTAIR

AURORA

4x5x13 3800 FM 1800 CL Type3804 23-2652091-1 714

GPM

Utility

Building

CHILLER

WATER

PUMP 2

(Secondary

PENTAIR

AURORA

4x5x13 3800 FM 1800 CL Type3804 23-2652091-2 714

GPM

Utility

Building

VFD for

CHILLER

WATER

PUMP 1

(Primary)

VLT HVAC Drive

FC-

102P18KT4E2OH2 330424G193 18.5 kW Utility Building

VFD for

CHILLER

WATER

PUMP 2

(Primary)

VLT HVAC Drive

FC-

102P18KT4E2OH2

300424G113 18.5 kW Utility

Building

VFD for

CHILLER

WATER

PUMP 1

(Primary)

VLT HVAC Drive FC- 102P37KT4E2OH2 047024G392 37 kW Utility

Building

VFD for

CHILLER

WATER

PUMP 2

(Primary)

VLT HVAC Drive FC- 102P37KT4E2OH2 047624G392 37 kW Utility

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified industry certified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The chiller system shall be clean and in good operating condition upon completion of the service.

The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Date Day Holiday American/ Uzbek

1-Jan Wednesday New Year's Day A/U

20-Jan Monday Birthday of Martin Luther King Jr. A

17-Feb Monday Washington’s Birthday A

10-Mar Monday International Women’s Day (observed) U

21-Mar Friday Navruz Holiday U

31-Mar* Monday Eid al-Fitr (Ramadan Hayit) (TBD) U

9-May Friday Day of Memory and Honor U

26-May Monday Memorial Day A

6-Jun* Friday Eid al-Adha (Kurbon Hayit) (TBD) U

19-Jun Thursday Juneteenth National Independence Day A

4-Jul Friday Independence Day A

1-Sep Monday Labor Day / Independence Day A/U

1-Oct Wednesday Teacher’s Day U 13-Oct Monday Columbus Day A 11-Nov Tuesday Veterans Day A 27-Nov Thursday Thanksgiving Day A 8-Dec Monday Constitution Day U

25-Dec Thursday Christmas Day A

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the US Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6. 3 Security Clearances. All Work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in

CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

7.1.4. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work.

Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items, e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses, shall be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a written report in English to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 1000 USD Cumulative 5000 USD

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence 1000 USD Cumulative 5000 USD

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 12 & Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor. All questions concerning coordination of service activities while at post shall be directed to the Contracting Officer Representative (COR). They will be the contractor’s point of contact at the U.S. Embassy, Tashkent.

COR

Abbos Kudratov, Mechanical Engineer KudratovAA@state.gov

Post Points of Contact:

Building Engineer – Avazhon Torakhon, TorakhonAE@state.gov

Facility Manager - Onder Durmus, DurmusO@state.gov

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

US Embassy Tashkent Attn: FMC 3 Maykurgan Street, Tashkent 100093 Uzbekistan tashkentfmo@state.gov EXHIBIT A – Statement of Work

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy in Tashkent requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Chiller System mailto:XXXX@state.gov mailto:tashkentfmo@state.gov

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

# Equipment Manufacturer Model Serial Number Capacity Location

1 CHILLER 2 YORK

INTERNATIONAL YVAA0373FNF50BA 82012N20250614

1,150 kW / 327 tons

Utility Building

2 CHILLER 1 YORK

INTERNATIONAL YVAA0373FNF50BA 82012N20250615

1,150 kW / 327 tons

Utility Building

CHILLER

WATER PUMP 1

(Primary)

PENTAIR

AURORA

5X611 3800 FM 1800

CL, Type 3804 23-2652090-1 951 GPM Utility

Building

CHILLER

WATER PUMP 2

(Primary)

PENTAIR

AURORA

5X611 3800 FM 1800

CL, Type 3804 23-2652090-2 951 GPM Utility

Building

CHILLER

WATER PUMP 1

(Secondary)

PENTAIR

AURORA

4x5x13 3800 FM 1800 CL Type3804 23-2652091-1 714 GPM Utility

Building

CHILLER

WATER PUMP 2

(Secondary)

PENTAIR

AURORA

4x5x13 3800 FM 1800 CL Type3804 23-2652091-2 714 GPM Utility

Building

VFD for

CHILLER

WATER PUMP 1

(Primary)

VLT HVAC Drive

FC-

102P18KT4E2OH2 330424G193 18.5 kW Utility Building

VFD for

CHILLER

WATER PUMP 2

(Primary)

VLT HVAC Drive

FC-

102P18KT4E2OH2

300424G113 18.5 kW Utility

Building

VFD for

CHILLER

WATER PUMP 1

(Primary)

VLT HVAC Drive FC- 102P37KT4E2OH2 047024G392 37 kW Utility

Building

VFD for

CHILLER

WATER PUMP 2

(Primary)

VLT HVAC Drive FC- 102P37KT4E2OH2 047624G392 37 kW Utility

*Please see attachment 1 at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit. The

Government has the following manuals:

# Component Manual 1 Chiller MODEL YVAA STYLE A AIR-COOLED SCREW

LIQUID CHILLERS WITH VARIABLE SPEED

DRIVE

FRAME SIZES 015 – 052

Product drawing and Air Cooled Screw Chiller Performance Datasheet

2 Pentair Aurora Pumps

Installation and Operation manual End Suction Pumps 3801 and 3804

3 VFD VLT HVAC Drive FC 101 (See Attachment 2)

IV. SCOPE OF WORK - CHILLER SYSTEM PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

If any discrepancies are found with the chiller system that are not covered under this scope of work then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

Note to Statement of Work writer:

Water Treatment Considerations

A proper water treatment program, administered under the supervision of a competent water treatment specialist, is an essential part of routine maintenance to ensure the safe operation and longevity of chilled water system equipment, as well as other system components. A water treatment program must control the following situations:

- Corrosion

- Scale Formation

- Biological Fouling

Refer to the BME template for HVAC Water Treatment Systems for water quality parameters.

SAFETY AND SPECIAL INSTRUCTIONS:

The Contracting Officer’s Representative (COR) will ensure all the Safety Requirements are implemented before and during the project and, in case it is needed, the COR will be in contact with the Post Occupational Safety and Health Officer (POSHO) to ensure all the safety standards are followed and to share any related information.

The contractor will follow the most strict standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers (EM 385-1-1effective 15 March 2024) and the Law of the Republic of Uzbekistan “On Labor Protection” (ЗРУ №410 "Об Охране Труда") as established as follows:

General Safety Requirements:

a. The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

b. Prior to starting a project, the contractor is required to review the work site and identify hazards that may occur while performing the job.

c. The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015%20March%202024.pdf https://lex.uz/docs/3031429 https://lex.uz/docs/3031429

d. The contractor will conduct a safety briefing before starting daily work.

e. Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

f. The contractor shall ensure individuals working at the site are trained, have valid certificates as per job specification and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

g. The contractor must accept the safety standards set by the US Embassy.

h. All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

i. Smoking is prohibited at the work site and will use only designated area for smokers.

j. The contractor will report accidents to the COR who will pass the proper data to the POSHO or POSHO Assistant (APOSHO).

Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, in order to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

Personal Protective Equipment (PPE) Requirements

a. The Contractor is responsible for providing all the necessary PPE to the workforce and to make sure that the contractor personnel always use the appropriate PPE required as per job specification during the operation. If PPE is not being used as required, the COR will stop work at the contractors’ expense until PPE requirements are met.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration or loss of the equipment.

c. The PPE used must meet the technical specifications required by the above regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor on the first day of the project implementation and at any other time and may request to change it if deemed necessary.

Hand and Power Tool Safety

a. The contractor must ensure the safe tools and equipment are used by its employees.

b. All tools and equipment are inspected at regular intervals and maintained in good condition in accordance with the manufacture’s specifications.

c. Ensure that tools and equipment are used for their intended purposes.

Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must provide a first aid kit during the project implementation, firefighting equipment such as fire extinguishers and/or fire-resistant blankets for the project that involves hot-works, and spill kits according to the specification of the work operations.

c. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

High Risk Work Requirements:

a. The contractor shall submit valid certificates of trainings for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task (activity hazard analysis) no later than 10 business days before commencement of project. The COR and POSHO/APOSHO will review the document and make any comment it deems necessary.

d. The execution of high-risk activities (such as electrical work, tasks in hazardous gas areas, excavation or trenching, crane operations, hot works, etc.) will be carried out with a minimum of two people present that may provide first aid or notice in case of emergency.

Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy, and residential units’ electrical systems.

b. The contractor should complying with the Post’s Lock-Out and Tag-Out program (Management Policy No. 006/21). It is Post’s policy that energized “live” parts of the equipment to which an employee may be exposed must be de-energized using the Lock-Out and Tag-Out before the employee works on or near them. The Lock-Out and Tag-Out procedure and steps should be agreed with the COR and authorized employees of workplace.

If de-energizing them introduces or increased hazards or is unfeasible, you must contact your COR/point of contact at the Embassy to report such situation before carrying out the work. It is forbidden to conduct any works in energized “live” equipment without prior approval from POSHO (reference Management Policy No. 004/21 - Electrical Safe Work Practices - Work De-energized).

c. All personnel conducting electrical work shall be sufficient trained, considered as competent persons prior to performing the work and provide valid certificates.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulations and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements.

g. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

h. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

Fall Protection Requirements

All work performed at, and more than 1.20 meters (4ft) is considered work at heights, therefore the contractor must strictly comply with the regulations:

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or

European counterparts or local equivalent.

b. The contractor shall prepare a work at height permit specifically for the task and be provided to the COR before the initiation of work. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Scissor scaffolds are prohibited. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders e.g. fiberglass or wooden to work with electricity and areas with electrical influence.

g. It is forbidden and to stand on or above the second top rung of the ladders.

h. All personnel performing work at or above 1.2 meters (4 ft) must use at least the following personal protection equipment: helmet (dielectric if the work with or near electricity), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary; gloves with high resistance to abrasion; slip reinforced toe boots; work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR the training certificates of all workers who will perform the job no later than 10 business days before commencement of project.