19UK5626Q0054 - SOW - UPS Replacement.pdf

August 2026

STATEMENT OF WORK (SOW)

19UK5626Q0054 - SUPPLY AND DELIVERY OF REPLACEMENT UPS UNITS

1. Scope

The Supplier shall supply and deliver replacement UPS units and associated battery packs to the U.S.

Embassy London, in accordance with the UPS schedule set out below.

This requirement is for up to as many as eighteen (18) replacement UPS units and associated battery packs.

The UPS schedule is listed below. Offerors shall submit a proposal for the UPS units and battery packs listed. Please provide a cost per unit along with any applicable discount that may be offered for purchasing multiple up to the quantity of 18.

2. Supplier Requirements

The Supplier shall:

• supply the new UPS units and battery packs identified in the schedule below;

• deliver the equipment to the U.S. Embassy London, 33 Nine Elms Lane, London, SW11 7US;

• ensure that all equipment supplied is new, unused, and genuine manufacturer equipment;

• confirm compatibility of all proposed UPS units and battery packs prior to supply; and

• provide manufacturer warranty documentation for all supplied equipment.

3. Exclusions

This requirement is for supply and delivery only.

Installation, removal of existing equipment, electrical works, testing, and commissioning are excluded from the scope of this requirement.

4. Deliverables

The Supplier shall provide:

• new and unused UPS units and battery packs in accordance with the schedule below;

• delivery of the equipment to the designated Embassy location;

• manufacturer’s warranty information; and

• a packing list or delivery note identifying quantities, models, and serial numbers, where applicable.

5. Warranty

All supplied equipment shall be covered by the manufacturer’s standard warranty.

The Supplier shall provide warranty terms and relevant documentation at the time of delivery.

6. Delivery Requirements

The Supplier shall coordinate delivery with the Government Representative in advance.

All deliveries shall comply with applicable Embassy security, access, and delivery procedures.

7. Additional Requirements

The Supplier shall:

• have demonstrable experience in the supply of UPS systems of similar type and capacity;

• ensure that all items are properly packaged to prevent damage during transport; and

• replace, at no additional cost to the Government, any item delivered damaged, defective, or not in accordance with the order requirements.

8. Submission of Offer

In order for your offer to be considered, please provide:

• Full specification of UPS units and battery packs to be provided

• Warranty information

• Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing

• Cost per unit along with any applicable discount that may be offered for purchasing multiple up to the quantity of 18

• Submit your quotation by 5pm BST on September 8, 2026. Please submit them via email to

Procurement_Box3@state.gov with the subject “UPS Replacement – 19UK5626Q0054”.

9. UPS Schedule

Priority UPS Batt Pack Batt Pack 1 SMX3000HV 1st SMX120BP 2nd SMX120BP 2 SMX2200HV 1st SMX120BP 3 SMX2200HV 1st SMX120BP 4 SMX2200HV 1st SMX120BP 5 SMX2200HV 1st SMX120BP 6 SMX2200HV 1st SMX120BP 7 SMX2200HV 1st SMX120BP 8 SMX1500RMI2U 1st SMX48RMBP2U 9 SMX1500RMI2U 1st SMX48RMBP2U

10 SMX1500RMI2U 1st SMX48RMBP2U 11 SMX1500RMI2U 1st SMX48RMBP2U 12 SMX1500RMI2U 1st SMX48RMBP2U 13 SMX1500RMI2U 1st SMX48RMBP2U 14 SMX1500RMI2U 1st SMX48RMBP2U 15 SMX1500RMI2U 1st SMX48RMBP2U 16 SMX1000I 1st SMX48RMBP2U 17 SMX1000I 1st SMX48RMBP2U

18 SMX1000I