DARES_Solicitation_GARDENING.docx

U.S. Embassy Dar es salaam 686 Old Bagamoyo Road Dar Es Salaam, Tanzania Date: Feb, 08th 2019

To: Prospective Quoters

Subject: Request for Quotations number 19TZ2019Q0002

Enclosed is a Request for Quotations (RFQ) for Gardening/Landscaping solicitation provisions. If you would like to submit a quotation, follow the instructions in Section 3, Solicitation Provisions, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to make an award based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. More than one award may be made.

All contractors have to be registered in the System for Award Management (SAM) Database at https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are available at: https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx

The site visit will be held on: at 09:00 hours on Feb 21st 2019, America Embassy, 686 Old Bagamoyo Road, Msasani; contact: Evelyn Meena at MeenaEJ@state.gov for additional information or to arrange entry to the building.

Quotations are due by Local time 17:00 hours on 12 March, 2019.

Direct any questions regarding this solicitation by email to DarGSOProcurement@state.gov

Sincerely, Antoaneta Gougleva Contracting Officer

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation to SF-1449, RFQ Number 19TZ2019Q0002, Prices, Block 23

· Continuation to SF-1449, RFQ Number 19TZ2019Q0002, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TZ2019Q0002

PRICES, BLOCK 23

1.0 SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Dar es salaam. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer (CO) shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of thirty (30) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with 4 option years. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The Contracting Officer Representative (COR) shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24 hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

· Minimum for the base year and option period: The Government shall place orders totaling a minimum of (a) 100 hrs in support of special events and (b) 5 additional major tree services.

· Maximum: The amount of all orders shall not exceed (a) 550 hours in support of special events and (b) 30 additional major tree services. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the additional services in support of special events or major tree services, if applicable, provided and requested under the line items. The Contractor shall also include a copy of the COR’s written confirmation of these services.

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

The contractor shall provide all documents that are required by the relevant government authorities and Tanzania Revenue Authority in order to allow the Embassy to claim for refund of duty and tax. This may include but not be limited to:

· Original EFD VAT receipt issued by the contractor as required by Tanzania Revenue Authority

2. 0. PRICING

The prices in the pricing tables are stated in Tanzanian Shillings (TZS)

Month

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

Grand Total Base Year:

2.2. PRICE SCHEDULE OPTION YEAR 1

Month

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

Grand Total Base Year:

2.3. PRICE SCHEDULE OPTION YEAR 2

Month

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

Grand Total Base Year:

2.4. PRICE SCHEDULE OPTION YEAR 3

Month

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

Grand Total Base Year:

2.5. PRICE SCHEDULE OPTION YEAR 4

Month

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

Grand Total Base Year:

2.6. SUMMARY OF PRICE SCHEDULE FOR THE CONTRACT

(estimate of 5 staff for 6 events at 4 hrs per staff per even )

GRAND TOTAL

CONTINUATION TO SF-1449

RFQ NUMBER 19TZ2019Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

PERFORMANCE WORK STATEMENT (PWS) - GARDENING SERVICES

1.1 WORK REQUIREMENT

A. General This is a fixed-price contract for gardening services for the U.S. Embassy in Dar es Salaam (Re CLINs 1, 2, and 3). The contract contains certain ordering provisions by which the Contracting Officer (CO) or his/her representative (COR) may require additional amounts of service (Re CLINs 4 and 5). The COR cannot exceed amounts provided in a task Order issued by the CO. The Contractor shall furnish managerial, administrative, tools, supplies and direct labor personnel to accomplish all work required by this contract. Specific services are described in details below.

B. Personnel The Contractor shall provide a qualified work force capable of providing the services required by the contract.

1.2 DEFINITIONS

"Chancery" means the embassy office buildings and surroundings.

"Contracting Officer" (CO) means a person appointed with the authority to enter in and administer contracts on the behalf of the Government.

"Contracting Officers' Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"General Instructions" mean those instructions, directives and guidelines that apply to all gardening personnel.

"Government" means the Government of the United States of America.

1.3. GENERAL REQUIREMENTS

Maintenance and appearance of the overall embassy compound, including the green space, parking, and various sports courts are an important part of the representational responsibilities of the U.S. Mission. The Contractor’s work shall be measured by the appearance of the embassy grounds covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for the properties listed in paragraph 6. The contractor shall also provide general cleaning of the paved areas. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supplies, quality control, financial oversight, and maintenance of complete records and files.

1.4 MANAGEMENT AND SUPERVISION

1.4.1. SUPERVISION. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

1.4.2. SCHEDULE. The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel. Standard Services shall be delivered between the hours of 6.30 AM and 3:00 PM Monday through Friday. For those items other than routine daily services, the Contractor shall provide the COR (at least two days in advance) with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.4.3. QUALITY CONTROL. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on the monthly basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.4.4. TECHNICAL GUIDANCE. The Contractor shall have the services of a certified horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care monthly.

1.4.5. GROUNDS MAINTENANCE PLAN. The Contractor shall submit a quarterly Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award. The contractor shall also be responsible for submitting a monthly grounds maintenance report in English on the first week following the end of that reporting month. The report will contain and reflect the following:

(a) The entire grounds maintenance and gardening services performed for that previous month. This report will provide a detailed description of what was performed by each of the contractor’s employees for that month, what tasks were completed and where.

(b) The planned schedule for the upcoming month. The method, frequencies, dates of grass cutting, hedging, trimming, weeding, and turf repair for each property.

(c) Problems/damages found or anticipated of vegetation, ground soil, and manmade or nature-made installations, e.g. planters, ponds, stone lanterns, and corrective measures for those problems/damages, if any.

(d) Pests discovered over the past month and what the plan is to mitigate this issue. Focus should be on those pests that cause damage to structures such as terminates.

(e) Suggestions for improving aesthetics and values of landscapes at the locations listed in paragraph 6 if any.

(f) Matters concerning grounds maintenance and gardening services, if any.

1.5. LAWN CARE

1.5.1. GRASS MOWING. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task. While undertaking the mowing, there shall be no damage on items like irrigation sprinklers, stand pipes and other services installed within the premises under care.

(a) Contractor shall mow area as required to maintain a dense green swath. Upon mowing all green cuttings must be utilized as green mulch in the planting and the rest composed for re-use as manure. The pest management details must be considered.

(b) In the course of mowing any area of lawn that is shaved or affects the ease and evenness of the cut must re-graded and compacted to correct the levels.

1.5.2. TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

All areas where lawns are abut onto curbs and footpath will be trimmed to a line running down the back edge of the curb of the foot path. No encroachment will be allowed. Edging must be done using appropriate tools (Edge trimmers, no machete). These apply to all lawns, sidewalks, driveways and curbs.

1.5.3. WEEDING. The Contractor shall weed the grounds and gardens on a continuous basis (at least daily) to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the Occupational Safety office (POSHO) before the use of weed killing chemicals.

(a) Herbicides, chemicals and all foreign substances to be used in the accomplishment of work shall be clearly specified and submitted in writing to the COR for approval prior to commencement of work. The submittal shall include the following information as a minimum:

1) Target weeds treated for;

2) Common name for each herbicide product;

3) Rate and method of application and formulation for each job (e.g., water soluble spray, gram/square meter); and,

4) Any special precautions not on label that will be taken to prevent damage or herbicide injury to people, animals and the environment.

(b) Remove and dispose of all excess herbicide and empty containers at approved facilities for such disposal off the U.S. Government controlled premises in accordance with Tanzanian laws and regulation.

(c) All rinse water developed in a spray operation shall be used on site. The Contractor shall either empty the tanks by spraying on the treatment site, collect the rinsing for future use, or save for disposal in accordance with Tanzanian laws and regulations.

(d) Records and Reports. The Contractor shall prepare, maintain, and submit daily records of all weed control operations for safety and effect. The Contractor shall furnish the reports to the COR with other monthly reports, showing the results of herbicide application plan.

1.5.4. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, at their own expense, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas. The Contractor shall also replace previously existing grass that has died due to inadequate water, excessive foot traffic, sun, or flooding. The Contractor will ensure that all identified grass areas be repaired. The Contractor shall take any precautions necessary to protect newly sodded areas such as providing and erecting temporary fences and posting signs. All materials for such precautions shall be provided by the contractor.

1.5.5. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

1.5.6. The Contractor shall provide all tools/machines necessary to execute this gardening contract such as but not limited to rakes, pruning shears, fertilizers, pitchfork lawn mower, Edge trimmers, leaves blowers, slashers, saw pruners, soil to perform the work when needed and any other necessary equipment for performing this project. These tools/machines will be inspected and approved by COR monthly.

1.6. PRUNING

1.6.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning. The schedule shall be submitted monthly through the COR.

1.6.3. Shrubs, vines, bushes, ground cover, and trees shall be pruned so as to direct and encourage plant growth in directions desired, to remove dead and unsightly growth, and to maintain a neat and attractive appearance. Pruning shall be performed according to a written schedule developed by the Contractor in the Grounds Maintenance Report to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. Hedges and shaped shrubs shall be pruned so as to maintain proper shape at all times. When pruning, any cuts greater than 25 millimeters in diameter shall be covered with a commercial tree wound dressing compound to protect against rotting, insect entry, or disease.

1.6.4. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. When an exact replica is not possible, replacement must be to the same quality or higher and done after COR approval is sought. Negligence includes the omission of the requirement that the contractor maintains sufficient moisture for the healthy growth of the flowers, shrubs, trees, and lawn. Where plants and bushes that are sensitive to lack of water perish, the contractor will be responsible to replace with that equivalent product.

1.7. RECYCLED MATERIALS

The Contractor shall promote composting on the embassy grounds and use the byproduct for lawn and tree debris in meeting other gardening needs, such as mulch and fertilizer weekly. The Compost area will be on site by the sports field and should follow all necessary composting producers such as:

1.7.1 An open pile compost approach is to be used; all composting materials shall be collected and composted in the special composting area and turned weekly.

1.7.2 During placement of materials inside the composting area, course materials (like twigs) shall start at the bottom layer to allow drainage and aeration. Thereafter green and brown materials shall be alternated in between.

1.7.3 Contractor shall continue to add up new layers weekly until the area is full. When adding fresh materials, contractor shall make sure that they are well mixed with the lower layers.

1.7.4 Materials should be as wet as a rung-out sponge all the time. Add dry materials or water – whichever is needed – to reach this moisture level.

1.7.5 The contractor shall mix or turn the compost once a week to help the breakdown process and eliminate odor.

1.7.6 The contactor shall be able to harvest the compost within four to six month of starting the process.

1.8. REMOVAL OF DEBRIS

The Contractor shall, remove leaves and debris from the properties listed in paragraph 6 and on a monthly basis during the period OCTOBER through MARCH, and on a weekly basis during the period APRIL through SEPTEMBER.

The Contractor shall remove all non-composting foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each work day at no extra cost to the US government to the ground maintenance daily rate. He/she is responsible for all expenses incurred in the collection and disposal of debris. Debris removal shall prevent unsightly accumulation and therefore must be collected and disposed promptly to an authorized disposal site approved by relevant local authority.

1.9. WATERING

1.9.1. Water is a scare resource in Dar es Salaam and the contract will treat it as such. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil. Measurements and recording of soil moisture level must be done to avoid excessive watering as a pest management consideration.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment. These must be maintained in good order to avoid water wastage arising from leaks. The water devices like sprinklers must not be left unattended to avoid uncontrolled watering.

1.9.4. The Government shall furnish the supply of water only. Fuel, pumps, sprinklers and any other necessary irrigation facilities shall be provided by the contractor. Use of appropriate garden spray nozzles is required to ensure proper water distribution, prevent lawn damage and avoid the excess use of water. While the Embassy will provide all the water used for this contract, the contractor will be held financially liable and billed for any amount of water that is deemed to be used in excess.

1.10. FERTILIZER AND CHEMICAL APPLICATION:

1.10.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year. For artificial fertilizers, Material Safety Data Sheet must be submitted to safety office (POSHO) for approval before they are used.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan. The fertilizer type shall be approved by the COR.

1.10.3. The Contractor shall fertilize the lawn trees, shrubs, bushes, hedges and plants based on the condition of the soil and at a minimum frequency of two times per year. Organic fertilizer is preferred.

1.10.4. The Contractor shall apply weed killer if necessary but alternative weed removal techniques like consistent manual removal is recommended. If weed killer is not required, the Contractor shall request a waiver in writing from the COR. The type of weed killer shall be approved by the safety office (POSHO).

1.11. PEST AND DISEASE CONTROL

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR and safety office (POSHO) for all pesticides.

The Contractor shall prepare, submit and maintain schedule for pest and disease control as a part of its Grounds Maintenance Plan.

(a) The plan submittal shall include the following points as a minimum:

(1) Target pets treated for;

(2) Common name and the registration number by the Ministry of Agriculture, Tanzania or U.S. Environmental Protection Agency (EPA), for each pesticide product;

(3) Rate of application and formulation for each job (e.g., gram/square meter);

(4) Schedule of application; and,

(5) Any special precautions not on label that will be taken to prevent environmental damage or pesticide injury.

(b) Target pest and plant diseases to be controlled are as follows:

(1) Pest: Tent caterpillars, pine caterpillars, scale insects, fall webworms, aphids, gypsy moths, spider mites, and other common pests.

(2) Plant Disease: Scab, rots, mildew, etc.

(c) Pesticide Application. During preparation and application, the Contractor shall;

(1) Keep safety equipment and spill kit available:

(2) Never leave equipment unattended while filling to prevent overflow;

(3) Use back flow preventers on hoses when connected to water outlets when filling spray tank; and,

(4) Inspect equipment and the area during application to insure proper and safe treatment.

(d) Pesticide Spills and Decontamination. The Contractor shall be responsible for properly cleaning, decontaminating, and reporting pesticide spills.

(e) Remove and dispose of all excess pesticides, debris and empty containers off the U.S. Government controlled premises at approved facilities for such disposal in accordance with Tanzanian laws and regulation.

(f) Rinse water may be developed in a spray operation. The Contractor shall either empty the tanks by spraying on the treatment site, collect the rinsing for future use, or save for disposal in accordance with Tanzanian laws and regulation.

(g) Records and Reports. The Contractor shall prepare, maintain, and submit daily records of all pest control operations for safety and effect. The Contractor shall furnish the reports to the COR within five working days of pesticide application, showing the results of pesticide application plan.

1.12. HAZARDOUS AND TOXIC SUBSTANCES It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement. He must report all incidences of chemical safety mishap to the COR and Safety office (POSHO).

1.13. GENERAL CLEANING

The Contractor shall clean and put in order all premises areas to include lawn areas, shrubbery, roads, walkways, stairs, tennis and volleyball courts and also the parking lots regardless of improved or unimproved area by removal of debris such as paper, tree limbs, and branches, cans, bottles, animal droppings and other trash on a daily basis. Debris trapped and weeds sprung from joints, ditches, cracks, gutter, wall stones, manholes, drainage and pavement shall be removed.

The Contractor shall keep the tennis courts and volleyball court at AERA CLUB free of leaves and debris. The Contractor shall clean the tennis/volleyball courts by sweeping two times per week. The Contractor shall perform high-pressure washing of the court surface quarterly. The tennis court-cleaning/sweeping schedule will be part of the monthly grounds maintenance report

1.14. WASTE STABILIZATION POND

The Contractor shall keep the waste stabilization pond free of weeds and algae. The Contractor shall remove and dispose all weeds and algae on the pond whenever they appear (no chemicals shall be used in this process unless approved by the COR). The waste stabilization pond cleaning will be part of the monthly grounds maintenance report.

1.15. TEMPORARY ADDITIONAL SERVICES

Temporary additional services are services that are defined as Standard Services but are required at times other than the normal workday. Under this contract two types of temporary services are required:

(a) Temporary additional services to support special events, and

(b) Temporary additional services for major tree work such as cutting and uprooting.

The COR shall order these services as needed, however the COR cannot exceed amounts provided in a paragraph 1.0 Scope of Contract. These services shall be performed by trained employees of the Contractor, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services requested under the line items with 24 hour advance notice.

1.16. The Contractor shall include in its next regular invoice details of the additional services and additional tree services requested under the line items. The Contractor shall also include a copy of the COR's written confirmation for the additional tree services and additional services.

2.0 SPECIAL CONTRACT REQUIREMENTS

2.1 SECURITY

2.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees and a fingerprint report will be done by the Tanzanian Police for all contracted employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall work on this contract.

Note: All cost associated with this process like fingerprint fees and others shall be covered by the contractor.

2.1.2 Identity Cards. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

3.0. STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat, free of defects and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times. Proper footwear for the type of work is also required.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· Unauthorized use of Government property, theft, vandalism, or immoral conduct;

· Unethical or improper use of official authority or credentials;

· Security violations; or,

· Organizing or participating in gambling in any form.

4.0. PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

5.0. INSURANCE

5.1. AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the adequate insurance amounts:

5.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in US Dollars:

2. Property Damage stated in US Dollars:

5.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

5.4 The contractor shall provide Defense Base Act (DBA) insurance covering their employees working on the contract to include American citizens, individuals hired in the United States or its possessions, regardless of citizenship, Host Country (HCNs) and Thirdy Country Nationals (TCNs) working on the contract. The Contractor shall obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

5.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

5.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

5.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

5.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within thirty (30) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

6.0. LAWS AND REGULATIONS

6.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. Contractor must pay adequate salary to the staff as per local legal requirements and deliver signed slip to COR. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

6.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

7.0. TRANSITION PLAN

Within thirty (30) working days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

7.1. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Services.

Performs all gardening services set forth in the scope of work.

1. thru 11.

All required services are performed and no more than three (3) customer complaint is received per month.

8.0. FREQUENCY AND LOCATIONS FOR GARDENING SERVICES

All standard services are to be delivered on regular Embassy working days.

S/N

Area (m²)

Frequency

(a) CHANCERY

(b) CAC4 (soccer field/ fuel station area)

9.0 CONTRACTOR FURNISHED MATERIALS & EQUIPMENT

The Contractor shall provide all equipment, materials, supplies, and clothing required to perform the standard and additional services for special events and additional services major tree services as specified in this contract. Such items include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials to ensure uninterrupted service. Include a proposed list of your equipment in your quote.

The equipment/materials furnished by the contractor shall include but not be limited to:

i. Rakes,

ii. Pruning shears,

iii. Fertilizers,

iv. Pitchfork

v. Gas or electric powers lawn mower,

vi. Edge trimmers,

vii. Motorized chain saws

viii. Leaves blowers,

ix. Slashers,

x. Saw pruners,

xi. Soil to perform the work

xii. Pesticides/weed killer

xiii. Pressure washer

xiv. Soil moisture measurement instruments

10.0 GOVERNMENT FURNISHED PROPERTY (GFP)

The Government shall make the following property available to the Contractor as "Government furnished property (GFP)" for performance under the contract:

i. US Embassy ground (Chancery and CAC4 area)

ii. Water Supply

11.0 DELIVERABLES

The following items physically shall be delivered under this contract.

Para (1.1.B)

Para (6.1)

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT 2018), is incorporated by reference (see SF-1449, Block 27A).

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items (OCT 2018) and (Deviation 2017-02) (June 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_ X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (3a) 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights (Apr 2014) X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages.Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor. Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (44) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (46) 52.225-1, Buy American.Supplies (May 2014) (41 U.S.C. chapter 83).

__ (47)(i) 52.225-3, Buy American.Free Trade Agreements.Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii)…