RFQ - 27Q0010 (signed).pdf

pg. 0

Embassy of the United States of America Bangkok, Thailand

November 3, 2026

Dear Prospective Offeror:

Subject: Request for Quotations Number 19TH2027Q0010 – Patient Monitoring Equipment

Enclosed is a Request for Quotations (RFQ) for Patient Monitoring Equipment. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Questions regarding this solicitation may be submitted no later than 03:00 PM (Bangkok time) on November 6, 2026 to e-mail: soontare@state.gov. Questions must be in English.

Quotations must be submitted electronically to soontare@state.gov by 03:00 PM Bangkok time on November 13, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Please enter “Quotation Enclosed-RFQ#19TH2027Q0010– Patient Monitoring Equipment“ in the subject line.

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Additional information/document as required in SECTION 3

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira Contracting Officer mailto:soontare@state.gov mailto:soontare@state.gov

pg. 1

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16357883

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TH2027Q0010

6. SOLICITATION ISSUE DATE

November 3, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Contracting Officer

b. TELEPHONE NUMBER soontare@state.gov

8. OFFER DUE DATE/

11/13/2026; 03:00 PM.

9. ISSUED BY CODE 10. THIS ACQUISITION IS X UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy Bangkok

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

GSO/Contracting & Procurement Office Bangkok

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Bangkok Attn: Regional Medical Office (MED Unit

17a. Contractor/Offeror CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Bangkok Financial Management Officer (NOB)

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1 Patient Monitoring Equipment. 1 unit

See statement of work for details.

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

pg. 2

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TH2027Q0010, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TH2027Q0010, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

pg. 3

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TH2027Q0010

PRICES, BLOCK 23

1. SCOPE OF SERVICES

• The Contractor shall deliver Patient Monitoring Equipment to U.S. Embassy Bangkok.

• This is a “firm-fixed price” type of purchase order.

• The price listed below shall include all labor, materials, overhead, profit, and transportation, necessary to deliver the required items to U.S. Embassy Bangkok.

2. PRICING

Line Item Description Qty Unit Unit Price Total Price

1 IntelliViue MX550 Patient Monitor 1 unit

2 Capnography Extension Module 1 unit

Grand Total

• Please see attached DESCRIPTION/SPECIFICATIONS/WORK STATEMENT for Product Specification.

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the line item rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government.

pg. 4

CONTINUATION TO SF-1449

RFQ NUMBER 19TH2027Q0010

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. BACKGROUND

The Health Unit requires a multiparameter patient monitor to support observation and initial assessment of patients during medical care and emergency stabilization within the Health Unit.

The equipment is intended to provide readily available monitoring of essential physiological parameters. This acquisition is for equipment and associated delivery and demonstration, not clinical staffing or ongoing patient care.

2. OBJECTIVE

To acquire a patient monitor to enhance the Health Unit's ability to assess and monitor patients during medical emergencies.

The equipment will provide real-time monitoring of vital signs, including ECG, respiratory rate, oxygen saturation (SpO₂), and blood pressure, allowing medical staff to detect changes in patient conditions, make timely clinical decisions, and provide appropriate care while awaiting transfer to a hospital

3. DELIVERY LOCATION AND TIME

A. The Contractor shall deliver all ordered items to U.S. Embassy Bangkok. The address is:

U.S. Embassy Bangkok Attn: GSO/Receiving Office 33 Rajdamri Road Lumpini, Pathumwan Bangkok 10330

B. The Contractor shall deliver all items no later than 30 days after date of contract award.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. Embassy will be responsible for instructing contractor personnel at the time deliveries are made. Prior notice of at least three (3) will be required.

D. If delivery will be to the U.S. Embassy, delivery shall be made between the hours of 07:00 a.m. – 11:00 a.m. and 01:00 p.m. – 03:00 p.m. Monday through Thursday, except Thai holidays and American holidays.

pg. 5

4. PRODUCT SPECIFICATION – PATIENT MONITOR

Item Specifications Equipment Type Patient Monitoring Equipment Quantity 1 Unit Display 15-inch Color LCD Touchscreen Screen Resolution 1280 × 768 pixels ECG Electrocardiogram (ECG) Monitoring Respiration Respiratory Rate Monitoring SpO₂ Oxygen Saturation Monitoring NBP Non-Invasive Blood Pressure Monitoring Alarm System Red and Yellow Alarms with Technical Alerts Trend Data Up to 48 Hours of Trend Monitoring Warranty 1 Year Training Provide on-site training Service Provide on-site service within 7 days when requested Temperature Monitoring Capability to measure and display patient body temperature Mainstream CO₂ Monitoring Capability to measure and display End-Tidal CO₂ (EtCO₂)

*Include the warranty terms & conditions

The following brand and model meets the specification requirements:

• PHILIPS IntelliVue MX550

5. PERIOD OF PERFORMANCE

The equipment shall be delivered within 30 days after receipt of a purchase order to the vendor.

6. WARRANTY COVERAGE

The vendor shall provide manufacturer warranty and technical support and at least one-year warranty for the patient monitoring equipment including all parts, materials, labor, travel costs, and all miscellaneous costs. The vendor shall provide maintenance service and onsite repairs within 7 days of notification of an operational problem or failure within the warranty period.

7. ON-SITE TRAINING

At least one full training for new users in Thai and English languages. This shall include theoretical and practical sections of how to operate the patient monitoring equipment.

pg. 6

8. PAYMENT CONDITIONS

An invoice is to be issued after the equipment has been fully received and installed at the Embassy. Payment is made within 30 days after invoice is received.

9. SHIPPING INSTRUCTION

9.1) Quotation must indicate the point of origin for the shipment of goods. Quotation must include firm-fixed price shipping charges.

9.2) DDP (Delivery Duty Paid) Door-to-Door – f.o.b. destination – note: The offeror(s) shall be responsible for all shipping, customs clearance, demurrage, and any other charges related to shipping and delivery to our GSO/Receiving Office in Bangkok.

9.3) Contractor is responsible for all shipping and delivery charges and other charges related to shipping and delivery.

9.4) If product point of origin for the goods is outside of Thailand, quotation must include all clearance, administrative fees, taxes, and any and all demurrage and other costs, Door to Door to U.S. Embassy Bangkok, 120-122 Wireless Road, Pathumwan, Bangkok 10330 and deliver to: GSO/Receiving office.

9.5) Prepaid shipping charge

pg. 7

SECTION 2 - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Revolutionary FAR Overhaul | Acquisition.GOV. The FAR clauses shown herein reflect the current Revolutionary Far Overhaul updates and deviations as shown in the link provided.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Bing or Yahoo) to obtain the latest location of the most current FAR and the Revolutionary FAR Overhaul clauses denoted herein as

“DEVIATIONS”.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation JAN 2026)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation JAN 2026)

52.222-50 Combating Trafficking in Persons (Deviation JAN 2026)

52.224-3 Privacy Training (JAN 2017)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY

2024)

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management

(JUL 2013)

52.233-3 Protest After Award (Deviation JAN 2026) https://www.acquisition.gov/far-overhaul https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

pg. 8

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

CLAUSE TITLE AND DATE

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of State Acquisition Regulation (DOSAR) (48 CFR 600 - 699) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

pg. 9

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

652.204-70 Department of State Personal Identification Card Policy and Procedures (FEB

2015).

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm or by contacting the Contracting Officer.

(End of clause)

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN

THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

http://www.state.gov/m/ds/rls/rpt/c21664.htm

pg. 10

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm-fixed price stated in this contract.

(b) Invoice Submission: The Contractor shall submit invoices in an original and copies to the U.S. Billing Office. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

(a) The Department of State observes the following days as holidays in 2027:

January 1 New Year's Day American Holiday January 18 Martin Luther King, Jr's Birthday American Holiday February 15 Presidents' Day American Holiday April 13, 14, 15 Songkran Festival Thai Holiday May 4 Coronation Day Thai Holiday May 31 Memorial Day American Holiday

June 3 H.M. Queen Suthida Bajrasudhabimalalakshana's Birthday Thai Holiday

June 18 Juneteenth National Independence Day American July 5 Independence Day (Observed) American Holiday

July 28 H.M. King Maha Vajiralongkorn Phra Vajiraklaochaoyuhua’s Birthday

Thai Holiday

August 12 H.M. Queen Sirikit's Birthday Thai Holiday September 6 Labor Day American Holiday October 11 Columbus Day American Holiday October 25 Chulalongkorn Day Thai Holiday November 11 Veterans' Day American Holiday

pg. 11

November 25 Thanksgiving Day American Holiday

December 6 Substitution for H.M. late King Bhumibol Adulyadej's Birthday Thai Holiday

December 24 Christmas Day American Holiday December 31 New Year’s Eve Thai Holiday

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors’ accounting policy.

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

pg. 12

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation JAN 2026) IS INCORPORATED BY

REFERENCE (SEE SF-1449, BLOCK 27A)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following:

A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

B. Information demonstrating the offeror’s/quoter’s ability to perform, including:

1. Evidence that the offeror/quoter operates an established business in Medical Device Equipment with a permanent address and telephone listing in Thailand.

• Business Registration in Thailand

• Company Profile

• Product and Service

2. List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, point of contact names, telephone and fax numbers (if applicable) and email addresses).

Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this

pg. 13 data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

4. The offeror shall submit:

(4.1) Quotation with specification sheet and brochure which offer in this RFQ.

(4.2) Dealer’s Authorization Letter or Certificate

(4.3) Evidence or any documentation that you have experience working or dealing with Government, Hospital, etc.

(4.4) Training Certificate for on-site service

(4.5) And/or Engineering Certificate for on-site service

(4.6) Preventive Maintenance Checklist

pg. 14

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.

In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Revolutionary FAR Overhaul | Acquisition.GOV

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE

PROVISION TITLE AND DATE

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation JAN 2026)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

pg. 15

SECTION 4 - EVALUATION FACTORS

FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services (Deviation JAN 2026)

(a) Evaluation factors.

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(b) Options (if applicable).

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award.

A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The Government intends to establish a purchase order, resulting from this solicitation to the responsible contractor whose quote conforms to the solicitation’s instructions and requirements and represents the best value to the Government, price and other factors considered as shown in the solicitation. Quotes that do not conform to the instructions and requirements of the solicitation shall be deemed unacceptable and no further consideration shall be given unless the Contracting Officer determines that requesting revised quotes is deemed advantageous to the Government.

The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a qualified responsible contractor.

The evaluation process shall include the following:

a. Compliance Review. The Government will perform a review of quotations received to determine compliance with the instructions and terms of the solicitation. The Government shall reject as unacceptable quotations which do not conform to the solicitation instructions and requirements. This review does not restrict the Government from requesting revised quotations provided under FAR Part 12.

pg. 16

b. Technical Acceptability. Technical acceptability will include a review of past performance and experience as defined in Section 3, along with any required technical information, document in quote submission.

c. Price Evaluation. The lowest price will be determined by the offered prices. The

Government reserves the right to reject price quotes that are unrealistically low or unreasonably high.

d. Responsibility Determination. The Government will determine prospective contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR Subpart 9.104-1 general standards, including:

(1) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(2) Have a satisfactory performance record;

(3) Have a satisfactory record of integrity and business ethics;

(4) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them;

(5) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them and

(6) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

pg. 17

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISION(S) IS/ARE PROVIDED IN FULL TEXT:

52.217-5 EVALUATION OF OPTIONS (DEVIATION JAN 2026)

The Government will evaluate offers for award purposes by adding the total price for the basic requirement.

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers;

Otherwise

(2) On the date specified for receipt of proposal revisions.

pg. 18

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE AND

REPRESENTATION (DEVIATION AUG 2025)

(a) Definitions. As used in this provision—

Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States. For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means—

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if—

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14 . Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that—

(1) It [__]is [__]is not a foreign person; and

(2) If the Offeror indicates “is” in paragraph (d)(1) of this provision, then the Offeror represents that—I am claiming on the IRS Form W-14 [____] a full exemption, or [____] partial or no exemption [Offeror shall select one] from the excise tax.

http://www.irs.gov/w14

pg. 19

(e) If the Offeror represents it is a foreign person in paragraph (d)(1) of this provision, then—

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

(f) If the Offeror selects “is” in paragraph (d)(1) and “partial or no exemption” in paragraph (d)(2) of this provision, the Offeror will be subject to withholding in accordance with the clause at FAR 52.229-12, Tax on Certain Foreign Procurements, in any resulting contract.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions .

(End of provision) https://www.irs.gov/help/tax-law-questions