RFQ_19TH2026Q0038_Repair of UST and Fuel system_20260528_SIGNED.pdf

Embassy of the United States of America

Bangkok, Thailand

May 28, 2026

Dear Prospective Offeror:

Subject: Request for Quotes Number 19TH2026Q0038 – Repair of Underground Storage Fuel

Tank and manholes.

Enclosed is a Request for Quotes (RFQ) for repair of underground storage fuel tank and manholes at Chancery. If you would like to submit a quotation, follow the instructions in Section

J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled for June 5, 2026 at 10:30 AM at 120-122

Wireless Rd. Lumpini, Pathumwan, Bangkok, Thailand 10330. Please submit information for personnel joining the site visit by June 3, 2026 before noon (Bangkok local time) to

Pinlaorp@state.gov.

Request for questions regarding this work may be submitted no later than 4:00 PM Bangkok

Time on June 9 ,2026 by email in English to: Pinlaorp@state.gov

Quotations are due by 4:00 PM Bangkok local time on June 22, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov. Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0038- Repair of Underground

Storage Fuel Tank.” It is important to make sure the submission is made in a specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

mailto:Pinlaorp@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira

Contracting Officer

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

2. DATE ISSUED 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

3. REQUISITION/PURCHASE REQUEST NUMBER

PR16022120

1. REQUEST NUMBER

PR16022120

The U.S. Embassy Bangkok,GSO/Procurement,THAILAND

Contracting Officer

To provide materials and labor for repair of underground storage fuel tank and manholes at Chancery.

Pricing breakdown is provided separately

The total amount paid in Thai Baht VAT excluded

Pinlaorp@state.gov The U.S. Embassy Bangkok

120 - 122 Wireless Rd., Pathumwan

Bangkok

10330

05/27/2026

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

06/22/2026

1 JOB

THB THB

TABLE OF CONTENTS

SF-18

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

U.S. Embassy Bangkok intends to award a contract for repair of underground storage fuel tank and manholes for Chancery at 120-122 Wireless Rd. Lumpini, Pathumwan, Bangkok, Thailand

10330.

The contract type shall be firm‐fixed price. The duration of this work shall be 30 calendar days.

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) (THB)

A.1 PRICING

The Contractor shall provide materials and labor to complete all works specified in Section B and reference drawings. The prices listed below shall include all labor, materials, insurance, overhead, profit, transportation, and all expenses.

Description Quantity Unit Price Total Price

Service and clean inside the 1 sum.

UST 1 & 2 mobilized, temporary tank, clean inside the UST tanks and leak testing

Repair concrete manholes, 1 sum.

transition sumps, and perform pipe leak testing. Replace rusty equipment.

- Replace equipment that has exceeded its service life.

- Install new steel lids and stainless steel (SUS) manhole covers.

- Replace manhole collars with fiberglass.

- Replace the entry booths both inside and outside

(see APPENDIX)

New Veeder root TLS-450 1 sum.

including new level and sensor

Probes commissioning and testing

Commissioning work 1 sum.

(Please provide breakdown prices)

Miscellaneous work

Total Contract Price: (paid in Thai Baht)

The above items are price summaries. Details of prices shall be submitted in the form of a Bill of Quantity (BOQ) to cover all items listed in Section B. The BOQ consists of descriptions, quantities and unit prices of materials, and labor. Cost of labor may be submitted in either Unit

Price or Lump Sum.

A.2 VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

B.1 Background

U.S. Embassy Bangkok intends to award a contract for repair of underground storage fuel tank and manholes at the Chancery at 120-122 Wireless Rd. Lumpini, Pathumwan, Bangkok, Thailand 10330.

General

The existing underground storage tank (UST) system, Veeder-Root monitoring system, and associated manholes at the Chancery are experiencing age, deterioration, and reliability concerns due to prolonged service life and continuous exposure to fuel, moisture, and environmental conditions.

The underground storage tanks have accumulated sludge, sediment, and fuel contamination over time, while several internal components, monitoring devices, and fittings have become deteriorated or obsolete, increasing the risk of operational issues, inaccurate monitoring, fuel quality degradation, and extended downtime.

The existing Veeder-Root tank monitoring system is outdated and no longer fully reliable, with certain components becoming obsolete and spare parts difficult to obtain, affecting the accuracy and dependability of fuel inventory control, leak detection, and alarm monitoring functions.

The existing manholes and access chambers show signs of corrosion, water intrusion, damaged seals, and structural wear, which may affect safe access, environmental protection, and compliance with current safety standards and regulations.

The associated piping connections, fittings, sensors, and containment areas have been in service for many years and may have exceeded their recommended operational lifespan, with evidence of corrosion, degraded sealing materials, and reduced reliability.

To ensure continued safe, reliable, and compliant operation, cleaning, inspection, testing, modernization, repair, and replacement of critical underground storage tank system components, Veeder-Root equipment, and manholes are required.

B.2 Scope of work

The Contractor shall perform the work in accordance with the details specified herein and shall provide qualified engineering and technical staff who have at least 10 years of direct experience in the service, installation of fuel underground storage tank, or who are specialists or a

Professional Engineer in underground and on ground fuel storage tank, authorized to review, sign, and supervise the work.

The contractor shall provide an official letter to prove the experience and related work with this

SOW. The contractor shall provide installation, commissioning and testing report after the installation. The contractors shall be responsible for maintaining site cleanliness, site clearing, and all cleaning work.

The contractor shall submit a list of personnel (architect(s), engineer(s), site manager(s), site superintendent(s), and all workers to the U.S. Embassy upon awarding the contract. Security clearance process is mandatory in all U.S. Embassy’s compounds and leased spaces. Contractor shall provide qualified engineering and technical staff to do installation and testing of fuel storage tank and confined space.

All work shall comply with the latest edition of the USA code standard API 653, NFPA30, OSHA 29 CFR1910.146code ASME A17 1-2025

Reference Standards:

American Society for Testing and Materials (ASTM) Specification D4021: Glass Fiber

Reinforced Polyester Underground Petroleum Storage Tanks.

Underwriters Laboratories, Inc. (UL) 971: Outline of Proposed Investigation for Non-metallic

Underground Piping for Flammable Liquids.

Underwriters Laboratories, Inc. (UL) 1316: Glass Fiber Reinforced Plastic Tanks for the

Underground Storage of Petroleum Products, Alcohols and Alcohol-Gasoline Mixtures.

National Fire Protection Association (NFPA) 30: Flammable and Combustible Liquids Code and

NFPA 31: Standard for the Installation of Oil Burning Equipment.

40 Code of Federal Regulations (CFR), United States Environmental Protection Agency (EPA), Parts 280, Technical Standards and Corrective Actions for Owners and Operators of

Underground Storage Tanks.

Details of Work:

The above constitutes a general Scope of Work, and the general requirements of the project. The following is applicable information to provide the most workable details and materials requirement of the project to the Contractor.

Work involving the maintenance or modification of underground fuel storage tanks (USTs) requires properly trained personnel (flammable substances, toxic vapors, confined spaces, etc.).

Underground Diesel Storage Tank Cleaning – Safety and Environmental Requirements

- Temporary tank trucks and/or vacuum trucks shall be provided as necessary for temporary fuel storage, sludge removal, wastewater collection, and disposal operations during the tank cleaning process.

- The Contractor shall provide and utilize explosion-proof equipment for all activities conducted within hazardous areas, including pumps, ventilation blowers, lighting systems, vacuum systems, and electrical devices

- Wastewater, sludge, contaminated fuel, and hydrocarbon residue generated from the tank cleaning process shall be collected, transported, and disposed of by a licensed hazardous waste contractor in accordance with all applicable environmental regulations. Discharge of contaminated wastewater into the drainage system, sewer system, soil, or public environment is strictly prohibited.

- The Contractor shall provide adequate spill response materials and oil absorbent equipment at the work site at all times. Such equipment shall include absorbent pads, absorbent booms, spill containment kits, drip trays, and other necessary emergency spill control materials to immediately contain and mitigate fuel leaks or spills.

- The Contractor shall continuously monitor atmospheric conditions inside and around the tank during all confined space operations, including monitoring of:

• Lower Explosive Limit (LEL)

• Oxygen

• Hydrogen Sulfide

• Toxic vapors and combustible gases

- Entry into the tank shall not be permitted unless the measured LEL is below 10% and oxygen levels are within safe confined-space entry limits.

- The Contractor shall prepare and implement a Confined Space Entry Permit system in accordance with applicable OSHA requirements and industry standards.

- Continuous forced-air ventilation shall be maintained during tank entry and cleaning operations.

- The Contractor shall prepare and submit an Emergency Response Plan covering fire, explosion, vapor release, confined space rescue, fuel leakage, and environmental contamination incidents.

- A dedicated fire watch and standby rescue personnel shall be present during all hot work and confined-space entry activities.

- Upon completion of cleaning activities, the Contractor shall perform internal inspection of the tank condition, including corrosion assessment, coating condition, and tank integrity verification.

- The Contractor shall provide waste disposal manifests, gas test records, confined space permits, inspection reports, and cleaning records as part of the project closeout documentation

The contractor shall perform a site survey/inspection for site verification before starting work.

Service and clean inside the Underground Storage Tank no. 1 & 2

Clean inside the tank and Nitrogen Pressure Test

• Removal of sludge, water, and contaminants

• Disposal in accordance with environmental regulations

• Replacement of valves and associated equipment at tank manholes

• Replacement of tank gaskets

The Contractor shall perform nitrogen pressure testing for underground fuel tanks to verify tank integrity and leak tightness.

• Filling the tank with nitrogen to the specified test pressure

• Monitoring pressure and checking for leaks

• Recording test results and submitting a certified report

• Performing necessary corrective actions if leaks are detected

Repair manholes, transition sumps and pipe leak testing

• Supply and install new manhole covers for Underground Storage Tanks and sub tanks/piping, ensuring proper sealing and compliance with safety standards.

Flexible Entry Boots for Conduit:

- Fit containment chambers with conduit entry seals that are flexible and semi-absorbent to ground movement.

- No metallic components shall be exposed to ground.

- Materials of flexible boot assembly shall be chemically compatible with and resistant to materials and liquids encountered.

• Supply, install, and commission the fuel monitoring system, including all required sensors for tank level and leak detection.

Tank Level Transmitter Assembly:

- Each tank assembly shall contain resistive sensor/transmitter element bonded to 10 percent glass-filled polycarbonate track, and hermetically sealed within stainless steel vertical tube suspended into tank through a DN100 opening. Provide magnetic float guided along tube that continuously senses liquid level position to 3 mm accuracy, unaffected by conductivity, temperature, pressure, specific gravity, or other liquid variables.

- Provide float for water detection that rests at bottom of tube to detect water in range of 25 to 75 mm off tank bottom.

- Wiring to electronic control panel shall be 5 conductor and made through

DN25 opening in explosion proof housing provided integral to top of tank assembly.

Tank Leak Sensor:

- Sensor shall consist of single float assembly capable of detecting breaks in inner or outer tank under all conditions. Single float and its stem shall be of non-corroding PVC to withstand reservoir brine solution, and shielded by

PVC outer cylinder which rests on reservoir.

- Wiring to electronic control panel shall be 2 conductors and terminated at leak sensor using watertight connections.

Transition sumps:

- Install transition sumps on secure side of fill panels where steel piping enters ground and transitions to double wall piping and install at entrances to buildings where lowest floor of building is at grade. Use entry fittings where piping leaves transition sump underground.

• Change equipment that has exceeded its service life

• Manhole frame and cover lid

Tank Monitoring Manholes:

- Manhole frame and cover lid shall be composite, H-20 rated type, sized

DN300 or larger. Rain tight lids shall be provided with factory gaskets and bolts or cams locks. Use stainless steel hex head bolts or cam locks to secure manhole cover for limited access.

• Replace manhole metal collar with fiber glass

- Secondary Containment Collar: Secondary containment collar shall be fiberglass reinforced plastic. Collar should be DN1050 and factory installed.

Collar shall include sensor-mounting bracket.

• Repair cement collar that is broken and raise the fuel pitch cover to be flush with the finished floor level.

The Contractor shall perform nitrogen pressure testing for underground fuel tanks to verify tank integrity and leak tightness.

• Filling the tank with nitrogen to the specified test pressure

• Monitoring pressure and checking for leaks

• Recording test results and submitting a certified report

• Performing necessary corrective actions if leaks are detected

Upgrade the existing Veeder root to TLS-450

Upgrade the existing Veeder-Root TLS-300C system to a Veeder-Root TLS-450 system.

The Contractor shall provide all necessary hardware, wiring modifications, configuration, programming, testing, commissioning, and downtime coordination required for complete system replacement and successful operation.

Commissioning and testing

• Verification of compatibility between existing probes, sensors, and the new TLS-450 system

• Supply and installation of all required modules, interfaces, communication devices, and associated components

• Backup and migration of existing configuration settings and operational data, where applicable

• Removal and disposal of the existing TLS-300C equipment and installation of the new controller and associated components

• Modification, termination, labeling, and testing of field wiring as required

• Verification of grounding, power supply, surge protection, and communication circuits

• Integration with existing PLC, generator fuel system, or other monitoring systems, where applicable

• Functional testing of all probes, sensors, alarms, leak detection devices, and communication functions

• Commissioning, startup assistance, and operator orientation/training

• Submission of updated as-built drawings, wiring diagrams, configuration records, operation manuals, and commissioning reports

• Coordination of system downtime and implementation of temporary operational procedures during system cutover activities

The completed system shall be fully operational, properly tested, and ready for continuous service upon project completion.

Training and Documentation

The Contractor shall provide comprehensive training for Facilities personnel on the operation, maintenance, and troubleshooting of all installed systems, including:

- Veeder Root TLS-450 fuel monitoring system

- Operation of valves, manhole covers, and other installed equipment

- Safety procedures for handling tanks, piping, and confined spaces

Terms of Warranty:

In the event the Contractor complies with the Scope of Work, all installed systems, materials, and workmanship shall be warranted for one 1 year from final acceptance.

The Contractor shall, at its own expense, promptly correct any defect, malfunction, or non-conformance arising during the warranty period, including provision of emergency repair services as required to maintain continuous operation.

APPENDIX - Existing System Description

Underground Storage Tank details:

Tank number – 1 and 2

Type of Tank: Double wall (Steel-FRP) Jacketed Underground Tanks c/w flat ends, manways, Tank Size : Diameter 2,800 mm., Length 7,750 mm.

Capacity : 47,700 Liters

Location : Behind the Chancery building

Function : Serve building generators and fire pump engine

Tank Material : Carbon Steel JIS SS-400

Thickness : 8 mm.

Tank Surfaces : Sand-Blasted to SA 2.5

Internal Surface: No coating

External Surface: No coating

Manholes, sub tanks (transition pitch) and pipe

• Cracks were observed on the concrete patch.

• The metal collar and lid were rusty.

• Most equipment has exceeded its service life.

• The entry booths, both inside and outside, have exceeded their service life

• 11 sets of manholes

• 2 sets of handholes

Veeder root system

• TLS-300C

Co-operation and Making Good:

Prior to the date for possession of the site at least thirty (30) days, Contractor submits an investigation/construction program in writing to the COR. The program should show the sequence of work and the periods within the various stages of the work are to be executed.

The Contractor shall perform the work within minimum disturbance to the building occupants, and the normal services and operation of the Embassy shall not be obstructed by the Contractor’s work. All work shall be equal in kind, quality, and finish to that expected for high quality international standards.

Where the work affects occupied portions of a building, the Contractor shall ensure continuity of building services and necessary access for personnel and vehicles.

Security Requirements and Procedures for Contractors:

Contractors who require access to any of the Embassy offices or facilities are required to comply with the following security procedures:

Coordinate with RSO to have all workers that require access to the Embassy report for fingerprints so criminal record checks can be conducted. All workers must bring a valid identification card. Criminal records check typically take approximately one month to complete.

Thus, it is important to have contract workers report as early as possible to RSO to start the process.

Notify RSO of all trucks or vehicles that will require access to the Embassy for the duration of contract work. Include vehicle model, make, color, year, and license plate number. Notify RSO at least 48 hours in advance regarding any non-routine or new vehicular access requests while construction is underway. Large trucks with cargo will be screened at the guard search area located at no. 33 Rajdamri Road.

Upon successful completion of a criminal records check Contractors should report to the RSO

Office to process for their green Contractor badges, which will allow them to access their work areas within the Embassy compound. Although cleared Contractors may access the Embassy for work purposes they do not have escort privileges.

To comply with the security requirements and procedures, the Contractor must be escorted by guard(s) or other personnel with escort privileges at all times. Guard numbers requirement will be determined by the RSO depending on the number of contract personnel, areas of construction and other considerations.

Meetings:

The Embassy or the Contractor may request a meeting (either on-site or off-site) to clarify any part of this contract. The project manager, Contractor’s superintendent, COR, and other required people will normally attend.

The Contractor will keep minutes of every meeting and provide written copies (within two working days) to the COR for approval.

Project Schedules:

Format:

- Prepare schedules for each major portion of Work or operation, identifying first workday of each week.

- Sequence of Listing: Chronological order of start of each item of Work.

Content:

- Show complete sequence of installation by activity, with dates for beginning and completion of each element of construction.

- Identify each item by Specification Section number.

- Coordinate content with Schedule of Values.

- Submit schedule allowing for a 30-day review prior to commencing.

Revision to schedules:

- Indicate progress of each activity to date of submittal and projected completion date of each activity.

- Identify activities modified since previous submittal, major changes in scope, and other identifiable changes.

- Provide narrative report to define problem areas, anticipated delays, and impact on

Schedule. Report corrective action taken, or proposed, and its effect.

Submittals:

- Submit initial Schedules within thirty (30) days after date of Notice to Proceed. After review, resubmit required revised data within ten days.

- Submit revised Progress Schedules with each Application for Payment.

Distribution:

- Distribute copies of reviewed Schedules to project site file, sub-Contractors, suppliers, and other concerned parties.

- Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in Schedules.

Site Visit (Bid Conference):

The bidders who are interested in submitting their proposals shall meet with the COR at the

Chancery. To determine the date and time.

Access to the work site:

The Contractor shall permit the Facilities Manager and COR or any officer authorized by the

COR to have access to the work at all times during the execution of work.

The Contractor superintendent shall meet daily with the COR (unless waived by the COR) to review progress and plans.

Power Supply, Water and temporary services:

The Embassy will supply free of charge temporary power supply and water for installation proposes.

The Contractor is responsible for furnishing and installing temporary services.

- The electricity supply is located at: (to be discussed during the site survey)

- The water supply (non-potable) is located at: nearest water outlet(s) (to be discussed during the site survey)

- The water supply (potable) is located at: nearest potable water station (to be discussed during the site survey)

Temporary ladders, scaffolds, hoists:

Furnish and maintain temporary ramps, scaffolds, or hoists as required for proper execution of work. Such apparatus, equipment, and construction shall meet requirement of applicable local safety and labor laws.

Safety:

- Welding and use of open flames in or adjacent to the Embassy properties requires approval from the Facilities Manager. Use of explosive actuated fastening devices shall not be used without the prior permission of the Facilities Manager.

- Observe and enforce all construction safety measures required by the Thai Labor

Code, Local Building Codes, Workers Compensation Board, Municipal Statutes and

Authorities. When conflict arises, the code or statute, which is more stringent, shall apply.

- If any personnel are injured, the Contractor has sole responsibility for such injury.

- Powered equipment must be in good condition. Electrical and other utility connections must be properly made. Extension cords will be heavy-duty type suitable for the load involved.

Temporary Fire Protection:

- During work, the Contractor shall comply with fire safety practices as outlined in

NFPA and local fire protection codes, and in addition:

- The Embassy requires portable fire extinguishers (stored pressure type, UL fire rating

10A:60B:C) to be readily available at all work sites during entire installation period.

- The Contractor is responsible for properly deploying the fire extinguishers to each work area occupied by the Contractor e.g. welding site, temporary structure, construction office, storage, tool, and workshop sheds. Proper deployment includes advising the COR on the number of fire extinguishers, transport to and from warehouse and work sites, worker training how to operate the fire extinguisher, etc.

- Contractor’s superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period.

Building Codes:

Perform all work in accordance with the Building Codes of Bangkok, (Electrical, Plumbing and all other codes that pertain to trades involved in this specification). In no instance shall a standard identified or established within this section be reduced without written permission from the Facilities Manager.

Sub-Contractor:

The awarded Contractor shall not assign this contract or any part of it without the written permission of the Contracting Officer. Contractor should also inform the Facility Manager.

No assignment of the contract shall relieve the Contractor from any obligation under the contract or impose any liability upon the Embassy or the Contracting Officer.

Working Hours:

The contractor shall be bound by religious and national holidays of common local observance.

The Administrative Notice issued by the Embassy showing holidays. The Contractor shall also be bound by the working hours customarily observed by the Embassy (07:00-16:00 hours from

Monday thru Friday) of each week unless permitted by the COR to deviate.

Security regulations require a photocopy of the Thai ID card for each worker to be submitted to the COR one (1) week in advance. Workers must have same ID cards to enter the compound.

Security regulations require vehicle make type, color and license number for vehicles to enter the compound daily to be submitted to the COR 48 hours in advance.

All work performed will be under the observation of the COR. The COR will normally assign an escort to observe the day to day activities of the Contractor. Working hours must be approved at least two working days in advance to ensure the availability of the required escort.

The U.S. Embassy in Thailand will observe the following Thai and American holidays in 2026:

# Date Day Holiday American or

Thai

1 January 1 Thursday New Year’s Day American

2 January 19 Monday Birthday of Martin Luther King, Jr. American

3 February 16 Monday Washington’s Birthday American

4 April 13 Monday Songkran Festival Thai

5 April 14 Tuesday Songkran Festival Thai

6 April 15 Wednesday Songkran Festival Thai

7 May 4 Monday Coronation Day Thai

8 May 25 Monday Memorial Day American

9 June 3 Wednesday

H.M. Queen Suthida

Bajrasudhabimalalakshana’s Birthday Thai

10 June 19 Friday Juneteenth National Independence Day American

11 July 3 Friday Independence Day (Observed) American

12 July 28 Tuesday

H.M. King Maha Vajiralongkorn Phra

Vajiraklaochaoyuhua’s Birthday Thai

13 August 12 Wednesday

H.M. Queen Sirikit the Queen Mother’s

Birthday and Mother’s Day Thai

14 September 7 Monday Labor Day American

15 October 12 Monday Columbus Day American

16 October 23 Friday

H.M. King Chulalongkorn the Great

Memorial Day Thai

17 November 11 Wednesday Veterans Day American

18 November 26 Thursday Thanksgiving Day American

19 December 7 Monday

Substitution for H.M. King Bhumibol

Adulyadej the Great’s Birthday, National Day and Father’s Day (Saturday 5th December

2026)

Thai

20 December 25 Friday Christmas Day American

21 December 31 Thursday New Year’s Eve Thai

Communications:

Where any notice, request, direction, or other communications is required, it shall be in writing.

It shall be delivered in person, sent by registered mail, or email to the COR.

Utility interruptions (gas, water, and electrical) require written notice one (1) week in advance.

Storage and Handling Materials/Equipment/Tools:

Special care should be given to handling and storing materials/equipment/tools. The ownership of the items is passed from the Contractor only upon acceptance by the COR. Equipment/tools not accepted by the COR is the Contractor’s sole responsibility.

Protection:

The Contractor shall protect the work as its proceeds, protect the area, which is next to the construction, and protect the materials and components from damage and deterioration. Special consideration should be given to protecting sensitive areas such as hallways, entrances, walls, floors, and carpets areas from dust and construction activities.

The Contractor shall provide barricades as required to protect asset resources, existing property, adjacent property, and personnel.

Where pedestrian traffic is through or adjacent to work area, the Contractor shall provide necessary guardrails and barricades to protect pedestrians and to prevent pedestrian access to work areas.

Remove guardrails and barricades at completion of construction.

The Contractor shall submit proposed plan and details of staging area.

Unsuitable Workers:

Upon the request of the COR, the Contractor shall remove any person employed by him who, in the opinion of the COR, is incompetent or has conducted himself improperly. The Contractor shall not permit a person who has been removed to return to the work site.

Contractor’s Liability:

The Contractor must have complete insurance coverage for any injuries or damages that may occur during the installation period.

Final Completion:

After completion of the work, the Contractor shall make an appointment with COR for inspection and final acceptance.

SUBMITTALS

General:

For each part of work Specified in this Scope of Work, submit the following as applicable, in accordance with Contract Clauses and Conditions.

• The Contractor must include written specifications for the materials along with his/her quotation.

Contractor Responsibilities:

• Review material data, and samples prior to submission. Initial, sign, or stamp, certifying the Contractor's review of the submittal.

Verify:

• Field measurements.

• Field installation criteria.

• Coordinate each submittal with requirements of work and contract documents.

• Contractor's responsibility for errors and omissions in submittals is not relieved by

COR review of submittals.

• Contractor's responsibility for deviations in submittals from requirements of contract documents is not relieved by the COR's review of submittals, unless COR gives written acceptance of specific deviations.

• Notify COR, in writing at time of submission, of deviations in submittals from requirements of contract documents.

• Begin no work, which requires submittals until return of submittals with COR's stamp and initials or signature indicating review and indication to proceed as noted. Work performed prior to submission and approval of submittals may be subject to rejection.

• Distribute copies after COR's approval.

• Provide submittal information data in English and dimensions in both metric and

English units.

SECTION C - PACKAGING AND MARKING

(RESERVED)

Repair of Underground Storage Fuel Tank and manholes at the Chancery

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started no later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 7 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 days after NTP issuance.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

3,000 Baht for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "Seven calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award with the Facility

Management office to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction

Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Manager

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The invoice collection should be sent to below address for payment

U.S. Embassy Bangkok

Finance Management Center

120-122, Wireless Rd., Lumpini., Pathumwan, Bangkok

10330

The Contractor shall not show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to…