RFQ_19TH2026Q0025_EV van charger station_20260420.pdf

Embassy of the United States of America

Bangkok, Thailand

April 20, 2026

Dear Prospective Offeror:

Subject: Request for Quotes Number 19TH2026Q0025 – EV van charger station project

Enclosed is a Request for Quotes (RFQ) for EV van charger station project. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit is required and has been scheduled for April 30, 2026 at 10:30 AM at 33 Rajdamri

Road, Lumpini, Pathumwan, Bangkok 10330. Please submit information for personnel joining the site visit by April 28, 2026 before noon, Bangkok local time to Pinlaorp@state.gov.

Request for questions and drawings regarding this work may be submitted no later than 4:00PM.

Bangkok local time on May 4, 2026 by email in English to: Pinlaorp@state.gov

Quotations are due by 4:00 PM. Bangkok local time, May 15, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov. Please enter in the subject line: “Quotation Enclosed-RFQ#19TH2026Q0025 – EV van charger station” It is important to make sure the submission is made in a specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration mailto:Pinlaorp@state.gov mailto:Pinlaorp@state.gov mailto:Pinlaorp@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Ramon Menendez-Carreira

Contracting Officer

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

PAGE OF PAGES

2. DATE ISSUED 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE

3. REQUISITION/PURCHASE REQUEST NUMBER

PR15914939

1. REQUEST NUMBER

PR15914939

5a.ISSUED BY American Embassy Bangkok,GSO/Procurement,THAILAND

1 To provide materials and labor for new office furniture installation on the 3rd Floor, Chancery

Pricing breakdown is provided separately

The total amount paid in Thai Baht VAT excluded

1 LT

NUMBER

Pinlaorp@State.gov American Embassy

120 - 122 Wireless Rd., Pathumwan

Bangkok

10330

4/20/2026

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

THB

Contracting Officer

41190

SIGN QUOTATION M

Director

5/15/2026

PinlaorP@state.gov Cross-Out

TABLE OF CONTENTS

SF-18

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

The U.S. Embassy intends to award a contract to construct a new facility for EV van charging in a parking area located at Rajdamri Compound near the existing gas Station. The new parking spaces will be covered and can accommodate two vans. Both vans are EV charger vehicle models. This scope includes the EV charger system installation. Details of all required work are provided in Section B. SCOPE OF WORK, and a drawing package.

Work is to be performed at the Rajdamri Compound, U.S. Embassy, located at no. 33 Rajdamri

Road, Pathumwan District, Bangkok 10330 ‐ Thailand.

The contract type shall be firm‐fixed price. The duration of this work shall be 30 calendar days.

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit) (THB)

A.1 PRICING

The agreed contract price shall be a firm-fixed amount, including all labor, materials, equipment, shipping, incidentals, etc. The Design and Implementation cost will be based on a contractor's accepted cost proposal.

Description Quantity Unit Price Total Price

Site preparation 1 sum. ________ ________

Demolition works 1 sum. ________ ________

Earth work 1 sum. ________ ________

Structural work 1 sum. ________ ________

Miscellaneous work 1 sum. ________ ________

Overhead 1 sum. ________ ________

Profit 1 sum. ________ ________

DBA Insurance 1 sum ________ ________

Total Contract Price: (paid in Thai Baht)

The above items is a price summary. Details of prices shall be submitted in form of Bill of

Quantity (BOQ) to cover all items listed in Section B. The BOQ consists of descriptions, quantities and unit prices of materials, and labor. Cost of labor may be submitted either Unit

Price or Lump Sum.

A.2 VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a tax exemption certificate from the host government.

SECTION B - STATEMENT OF WORK

The character and scope of work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

The contractor shall perform the work per details specified herein. Required work in detail is in the referenced drawings. The below list of technical requirements is to be completed but should not be used as a substitute to the drawings.

B. SCOPE OF WORK

The contractor shall perform the work per specified details herein. Required work in detail is in the referenced drawings. The list below of technical requirements is to be completed but should not be used as a substitute to the drawings.

General:

• Perform a site survey/inspection for site verification and measurement.

• The contractor shall be responsible for providing construction services including but not limited to the management, and professional design services.

• Provide construction sequences planning (staging plan) to meet the requirements indicated in the Scope of Work.

• Provide sufficient technical information (e.g., materials, shop drawings for new construction, etc.) for approval prior to construction.

• Provide a complete set of as-built drawings of the project after completion.

Temporary Fence and Site Protection:

• If required, the contractor shall install approved temporary fence and area protection prior to commencing construction.

• The trees adjacent to the building shall be carefully protected and trimmed if needed (pre-approved by COR).

• The storage area and site office area will be designated and shown on site visit date.

Demolition:

• The existing grade needs to be removed to be designed level. The existing underground utilities must be surveyed and extremely protected prior to construction.

• The contractor should properly protect a working area, including adjacent areas that can be affected by demolition, and passageway for workers.

Architectural Work and Structural Work:

• The existing gravel and soil must be excavated to the required level. The existing underground must be carefully protected while excavating.

• Contractor shall install 8- driven concrete piles as indicated in design drawing.

• All structural works such as foundation, pedestals and concrete slab must be complied with the design drawing.

• Fabricate and install new steel roof members as indicated in drawings. The roof sheet will be the metal roof sheet 0.42 BMT thk. Zincalume color.

• All steel structure members shall be hot dip galvanized 150 microns (Min.) thickness.

• Reinforcing steel shall be newly rolled deformed billet steel conforming to A706/706M, Grade 420 (Grade 60) or A615/A615M, Grade 420 (Grade 60), A615/A615M bars shall comply with the following additional requirements:

A. Actual yield strength based on mill tests shall not exceed the specified yield strength by more than 120 MPa;

B. Ratio of actual ultimate tensile strength to actual tensile yield strength shall not be less than 1.25; 3. Minimum elongation in 8 in. shall be at least 14 percent for bar sizes D10 through D20 and at least 12 percent for bar sizes D25 through D36.

• Shop drawing placing plans and shop fabrication details shall be in accordance with “The manual of standard practice for detailing reinforced concrete structures”. Furnish support bars and accessories in accordance with C.R.S.I. standards.

Electrical System:

• Electrical installation work shall conform to the NE Code or EIT standards (Thai

Electrical Code lasted version).

• The contractor shall provide / install underground work from the existing gas station utility building to new DP-EV/VAN panel and DP-EV/VAN panel to wall chargers as shown on the drawing.

• The contractor shall provide / install lighting work as shown on the drawing.

• The contractor shall modify FDP-WH2 load panel as shown on the drawing.

Site Restoration:

• The contractor shall restore the construction area and adjacent areas to be same as the conditions before the construction. The work includes all utilities, and landscape.

General Notes:

• The contractor shall be responsible for disposing of removed items from the job site. The

Embassy will notify if any obsolete materials, rubbish to be returned to the warehouse

(located at Rajdamri Compound), or to be completely disposed.

• The contractors shall be responsible for maintaining site cleanliness, site clearing, and all cleaning work.

• The contractor shall submit a list of personnel (architect(s), engineer(s), site manager(s), site superintendent(s), and all workers to the U.S. Embassy upon awarding the contract.

Security clearance process is mandatory in all U.S. Embassy’s compounds and leased spaces.

• Contractor must comply with the following: All construction and maintenance activities at the Embassy must conform to EM385 1.1 Standard for Construction and OSHA 1926

Construction Industry Regulations (2024).

Contractor shall follow U.S. safety standards. Personal protection equipment shall be provided to workers and staff by the contractor.

Security Requirements and Procedures for Contractors:

Contractors who require access to any Embassy offices or facilities are required to comply with the following security procedures:

Criminal Background Checks - Contractor is responsible for obtaining and submitting official criminal background check reports for each individual planning to work onsite. These background checks may be obtained at the Criminal Records Division Building 7, Royal Thai

Police, Bangkok. Contractor shall provide documents to the Contracting Officer Representative

(COR).

Royal Thai Police

Criminal Division North - Building 7

Rama 1 Road., Pathumwan, Bangkok 10330

Tel : 02-205-1315

Source : https://criminal.police.go.th/documentlfilesallname.php

Work Permits- Contractor shall provide copies of valid employee work permits for all non-Thai workers to the COR, before commencing work.

Coordinate with RSO to have all workers that require access to the Embassy report for fingerprints so criminal record checks can be conducted. All workers must bring a valid identification card. Criminal record checks typically take approximately one month to complete.

Thus, it is important to have contract workers report as early as possible to RSO to start the process.

Notify RSO of all trucks or vehicles that will require access to the Embassy for the duration of contract work. Include vehicle model, make, color, year and license plate number. Notify RSO at least 48 hours in advance regarding any non-routine or new vehicular access requests while delivery and installation is underway.

To comply with the security requirements and procedures, the Contractor must be escorted by a guard(s) or other personnel with escort privileges at all times. Guard numbers requirement will be determined by the RSO depending on the number of contract personnel, areas accessed and other considerations.

Co-operation and Making Good:

The Contractor shall submit an investigation/construction program in writing to the COR at least thirty (30) days prior to the date of possession of the site. The program should show the sequence of work and the periods within the various stages of the work are to be executed.

The Contractor shall perform the work with minimal disturbance to neighbors, and the normal services and operation of the Embassy shall not be obstructed by the Contractor’s work.

All work shall be equal in kind, quality and finish to that expected for high quality international standard.

Meetings:

The Embassy or the Contractor may request a meeting (either on-site or off-site) to clarify any part of this contract. The project manager, Contractor’s superintendent, COR, and other required persons will normally attend.

The Contractor will keep minutes of every meeting and provide written copies (within two working days) to the COR for approval.

Project Schedules:

Format:

• Prepare schedules as horizontal bar chart with separate bar for each major portion of work or operation, identifying first workday of each week.

• Sequence of Listing: Chronological order of start of each item of work.

• Scale and Spacing: To provide space for notations and revisions.

Content:

• Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction.

• Identify each item by Specification Section number.

• Provide sub-schedules for each stage of work.

• Provide sub-schedules to define critical portions of entire Schedule.

• Coordinate content with Schedule of Values.

• Submit schedule allowing for a 30-day review prior to commencing.

Revision to Schedules:

• Indicate progress of each activity to date of submittal and projected completion date of each activity.

• Identify activities modified since previous submittal, major changes in scope, and other identifiable changes.

• Provide narrative report to define problem areas, anticipated delays, and impact on schedule. Report corrective action taken, or proposed, and its effect.

Submittals:

• Submit initial schedules within thirty (30) days after Notice to Proceed is issued. After review, resubmit required revised data within ten days.

• Submit revised Progress Schedules with each Application for Payment.

Distribution:

• Distribute copies of reviewed schedules to project site file, sub-Contractors, suppliers, and other concerned parties.

• Instruct recipients to promptly report, in writing, problems anticipated by projections indicated in schedules.

Site Visit (Bid Conference):

The bidders who are interested to submit their proposals shall meet with the COR at 33 Rajdamri

Road, Lumpini, Pathumwan, Bangkok 10330.

The site visit shall be scheduled and confirmed by Facility Management through the Contracting

Officer Representative.

Access to the work site:

The Contractor shall permit Facilities Management and COR or any officer authorized by the

COR to have access to the work at all times during the execution of work.

The Contractor superintendent shall meet daily with the COR (unless waived by the COR) to review progress and plans.

Power Supply, Water and temporary services:

The Embassy will supply free of charge temporary power supply and water for construction proposes. The Contractor is responsible for furnishing and installing temporary services.

• The electricity supply is located at: (to be discussed during the site survey)

• The water supply (non-potable) is located at: nearest water outlet(s) (to be discussed during the site survey)

• The water supply (potable) is located at: nearest potable water station (to be discussed during the site survey)

Temporary ladders, scaffolds, hoists:

Furnish and maintain temporary ramps, scaffolds, or hoists as required for proper execution of work.

Such apparatus, equipment, and construction shall meet requirement of applicable local safety and labor laws.

Safety:

• Welding and use of open flames in or adjacent to the Embassy properties requires approval from the Facility Manager . Use of explosive actuated fastening devices shall not be used without the prior permission of the Facility Manager.

• Observe and enforce all construction safety measures required by the Thai Labor Code, Local Building Codes, Workers Compensation Board, Municipal Statutes and

Authorities. When conflict arises, the code or statute, which is more stringent, shall apply.

• If any personnel are injured, the Contractor has sole responsibility for such injury.

• Powered equipment must be in good condition. Electrical and other utility connections must be properly made. Extension cords will be heavy-duty type suitable for the load involved.

Quality Control:

Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

Examine each phase of work and have defective conditions corrected before starting subsequent operations, which include cover, or are dependent upon, work in question.

Utilize qualified personnel who have experience with the specified works to produce workmanship of specified quality. The Contractor personnel responsible for the project must qualify as described below:

Senior engineer: A professional engineer in the related field occupies a second class (level 2-Professional Engineer) or higher issued by Board for the Control of the Engineering Profession, Thailand. Or other International Engineering License.

Engineer: A professional engineer in the related field, occupies a third class (level 1-Associate Engineer) issued by Board for the

Control of the Engineering Profession, Thailand. Or other

International Engineering License.

Foreman: A professional technician, high vocational or diploma education in related field.

Site supervision personnel: The contractor shall submit a certificate of the site supervision personnel with a proposal (for technical evaluation).

The Contractor shall apply technical knowledge and specific equipment/tools for related work in the contract.

Temporary Fire Protection:

• During construction, the Contractor shall comply with fire safety practices as outlined in

NFPA and local fire protection codes, and in addition:

• The Embassy requires portable fire extinguishers (stored pressure type, UL fire rating

10A:60B:C) to be readily available at all work sites during entire installation period.

• The Contractor is responsible for properly deploying the fire extinguishers to each work area occupied by the Contractor e.g. welding site, temporary structure, construction office, storage, tool, and workshop sheds. Proper deployment includes advising the COR on the number of fire extinguishers, transport to and from warehouse and work sites, worker training how to operate the fire extinguisher, etc.

• Contractor’s superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period.

Building Codes:

Perform all work in accordance with the Building Codes of Bangkok, (Electrical, Plumbing and all other codes that pertain to trades involved in this specification). In no instance shall meeting a standard identified or established within this section be reduced without written permission from the Facilities Manager.

Sub-Contractor:

The awarded Contractor shall not assign this contract or any part of it without the written permission of the Facility Manager.

No assignment of the contract shall relieve the Contractor from any obligation under the contract or impose any liability upon the Embassy or the Contracting Officer.

Working Hours:

The contractor shall be bound by religious and national holidays of common local observance.

The Administrative Notice issued by the Embassy showing holidays is attached. The Contractor shall also be bound by the working hours customarily observed by the Embassy (07:00-16:00 hours from Monday thru Friday) of each week unless permitted by the COR.

The U.S. Embassy in Thailand will observe the following Thai and American holidays in 2026:

# Date Day Holiday American or

Thai

1 January 1 Thursday New Year’s Day American

2 January 19 Monday Birthday of Martin Luther King, Jr. American

3 February 16 Monday Washington’s Birthday American

4 April 13 Monday Songkran Festival Thai

5 April 14 Tuesday Songkran Festival Thai

6 April 15 Wednesday Songkran Festival Thai

7 May 4 Monday Coronation Day Thai

8 May 25 Monday Memorial Day American

9 June 3 Wednesday

H.M. Queen Suthida

Bajrasudhabimalalakshana’s Birthday Thai

10 June 19 Friday Juneteenth National Independence Day American

11 July 3 Friday Independence Day (Observed) American

12 July 28 Tuesday

H.M. King Maha Vajiralongkorn Phra

Vajiraklaochaoyuhua’s Birthday Thai

13 August 12 Wednesday

H.M. Queen Sirikit the Queen Mother’s

Birthday and Mother’s Day Thai

14 September 7 Monday Labor Day American

15 October 12 Monday Columbus Day American

16 October 23 Friday

H.M. King Chulalongkorn the Great

Memorial Day Thai

17 November 11 Wednesday Veterans Day American

18 November 26 Thursday Thanksgiving Day American

19 December 7 Monday

Substitution for H.M. King Bhumibol

Adulyadej the Great’s Birthday, National Day and Father’s Day (Saturday 5th December

2026)

Thai

20 December 25 Friday Christmas Day American

21 December 31 Thursday New Year’s Eve Thai

Security regulations require a photocopy of the Thai ID card for each worker to be submitted to the COR at least one (1) week in advance. Workers must have same ID cards to enter the compound.

Security regulations require vehicle make type, color and license number for vehicles to enter the compound daily to be submitted to the COR at least 48 hours in advance.

All work performed will be under the observation of the COR. The COR will normally assign an escort to observe the day-to-day activities of the Contractor. Working hours must be approved at least two working days in advance to ensure the availability of the required escort.

Communications:

Where any notice, request, direction, or other communications is required, it shall be in writing.

It shall be delivered in person, sent by registered mail, facsimile (FAX) or electronic mail to the

COR.

Utility interruptions (gas, water, and electrical) require written notice at least one (1) week in advance.

Storage and Handling Materials/Equipment/Tools:

Special care should be given to handling and storing materials/equipment/tools. The ownership of the items is passed from the Contractor only upon acceptance by the COR. Equipment/tools not accepted by the COR is the Contractor’s sole responsibility.

Protection:

The Contractor shall protect the work as it proceeds, protect the area, which is next to the construction, and protect the materials and components from damage and deterioration.

The Contractor shall provide barricades as required to protect natural resources, site improvements, existing property, adjacent property, and personnel.

Where pedestrian traffic is through or adjacent to work area, the Contractor shall provide necessary guardrails and barricades to protect pedestrians and to prevent pedestrian access to work areas.

Remove guardrails and barricades at completion of construction.

The Contractor shall submit proposed plan and details of staging area.

Unsuitable Workers:

Upon the request of the COR, the Contractor shall remove any person employed by him who, in the opinion of the COR, is incompetent or has conducted himself improperly. The Contractor shall not permit a person who has been removed to return to the work site.

Contractor’s Liability:

The Contractor must have complete insurance coverage for any injuries or damages that may occur during the construction period.

Final Completion:

After completion of the work, the Contractor shall make an appointment with COR for inspection and final acceptance with the signature of the COR. The work site and related areas must be in a clean and tidy condition.

SUBMITTALS

General:

For each part of work Specified in this Scope of Work, submit the following as applicable, in accordance with Contract Clauses and Conditions.

• The Contractor must include written specifications for the materials and a sample of each material (as required) along with his/her quotation.

• Submit shop drawings showing plans / elevations / sections at not smaller than scale

1:100, and details not smaller than scale 1:20.

Samples:

Submit physical examples to illustrate materials and workmanship; and to establish standards by which completed work is judged, if requested.

Contractor Responsibilities:

• Review shop drawings, material data, and samples prior to submission. Initial, sign, or stamp, certifying the Contractor's review of the submittal.

• Verify:

• Field measurements.

• Field construction criteria.

• Catalog numbers and similar data.

• Coordinate each submittal with requirements of work and Contract Documents.

• Contractor's responsibility for errors and omissions in submittals is not relieved by COR review of same.

• Contractor's responsibility for deviations in submittals from requirements of Contract

Documents is not relieved by the COR's review of same, unless COR gives written acceptance of specific deviations.

• Notify COR, in writing at time of submission, of deviations in submittals from requirements of Contract Documents.

• Begin no work, which requires submittals until return of same with COR's stamp and initials or signature indicating review and indication to proceed as noted. Work performed prior to submission and approval of submittals may be subject for rejection.

• Distribute copies after COR's approval.

• Provide submittal information data in English and dimensions in both metric and English units.

Submission Requirements:

• Schedule submissions to the COR immediately after Contract award.

• Submit three (3) copies of submittals (minimum).

• Submit three (or to be notified) of each sample requested.

• Accompany submittals with transmittal letter containing:

• Date

• Project title and number

• Contractor's name and address

• The number of each submittal

• Notification of deviations from Contract Documents

• Provide each set of submittals bound together with a Cover and Table of Contents.

Re-Submission Requirements:

• Provide adequate information; submit formal letter(s) and/or reason(s) for deviation.

• Product Data and Samples: Submit new data and samples as required for initial submittal.

• Shop Drawings.

• Revise initial drawings as required and re-submit as specified for initial submittal.

• Indicate on drawings any changes, which have been made other than those requested by the Embassy.

Maintenance Guideline

• The contractor shall provide a maintenance manual, completed with procedures and schedules as guidelines (such as how to clean, re-apply stain, cleaning of gutters, checking underground drainage lines.)

Detail of Work

The above constitutes a general Scope of Work, and the general requirements of the project.

The following is applicable information to provide the most workable details and materials requirement of the project to the Contractor.

With reference to the attached drawings, The EV van charger station, Rajdamri Compound, Bangkok, the following is index of drawings:

G-00 COVER SHEET

G-01 GENERAL STRUCTURAL NOTES

G-02 GENERAL CONSTRUCTION NOTES

S-01 PROJECT LOCATION

S-02 FLOOR PLAN

S-03 SECTION A

S-04 ROOF PLAN

S-05 TRUSS T-1 DETAILS

S-06 PEDESTAL AND FOOTING AND GROUND SLAB DETAILS

E-01 ELECTRICAL SYSTEM FOR EV VAN CHARGER STATION

E-02 SINGLE LINE DIAGRAM

E-03 EXISTING LOAD SCHEDULE

E-04 TYPICAL DETAIL 1

E-05 TYPICAL DETAIL 2

The above drawings will be provided upon request.

Authorized Representative:

The Embassy and the Contractor shall, during the award of the contract, designate authorized representatives as mentioned below. Any changes in the authorized representative must be submitted in writing.

The Contractor is cautioned not to perform work requested by persons other than the

Contracting Officer.

Embassy Contracting Officer:

The Embassy designates the Contracting Officer (CO) as the only person authorized to award or modify this contract.

Embassy Contracting Officer’s Representative:

The Embassy designates the Contracting Officer’s Representative (COR) as the only person authorized to direct the Contractor in performing the work under this contract other than the Contracting Officer.

Embassy Emergency Contact:

The Embassy designates the Contracting Officer’s Representative (COR) as the primary emergency contact. The Contracting Officer will be the secondary emergency contact.

Contractor Project Manager:

The Contractor designates the Project Manager (PM) as the only person authorized to accept or negotiate modifications to this contract. The present PM is:

Name:

Telephone:

Contractor Superintendent:

The superintendent shall be in full charge of the operations of the Contractor in the performance of the work and is authorized to accept any notice, direction, decision or other communication on behalf of the Contractor. The Contractor’s superintendent must have authority to stop work and is required to be in attendance on the site at all times during which work is in progress:

Contractor Emergency Contact:

The Contractor designates a responsible person for emergency and safety contact inside and outside normal working hours. This person shall be capable of conversing in

Thai/English:

SECTION C - PACKAGING AND MARKING

(RESERVED)

EV van charger station

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 7 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 days after NTP issuance.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 3,000 Baht for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "Seven calendar days after receipt of an executed contract" calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the

Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to

Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award with the Facility

Management office to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction

Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s

Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Management Office

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-

Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The invoice collection should be sent to below address for payment

U.S. Embassy Bangkok

Finance Management Center

120-122, Wireless Rd., Lumpini., Pathumwan, Bangkok

10330

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence USD 9,000 (Baht 300,000.00)

Cumulative USD 30,000 (Baht 1,000,000.00)

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1.RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the project site without the permission of the Regional Security Office. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site.