SF30 - Q and A Amendment RFQ 19TC1225Q0007.pdf

AMENDMENT OF SOLICITATION

1. CONTRACT ID CODE

PAGE OF

PAGES

1 | 5

2. AMENDMENT

3. EFFECTIVE

DATE

April 10, 2025

4. REQUISITION/PURCHASE REQ. NO.

19TC1225Q0007

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

19TC12 7. ADMINISTERED BY (If other than Item 6) CODE

U.S. Consulate, DUBAI United Arab Emirates

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19TC1225Q0007

9b. DATED (SEE ITEM 11) 03/17/2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICTATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X] Is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS

DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X D. OTHER , Check item#14 E. IMPORTANT: Contractor [ ] is not, [x] is required to sign this document and return _soft__ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to the solicitation is to post the Questions and Answers sheet. for Solicitation # 19TC1225Q0007 | LandscapingServices for the Consulate Compound.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME OF CONTRACTING OFFICER

Bradley Meachem

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

04/10/2025 12:43 GMT

Meacham, Bradley (MeachamBW@state.gov)

U.S. Consulate General

Dubai - UAE

Date: April 10, 2025

Subject: Questions and Answers Sheet for Solicitation # 19TC1225Q0007 | Landscaping Services for the Consulate Compound

Questions received for 19TC1225Q0007 – Consulate Compound Landscaping Service

Deadline for receipt of questions was 1500 hrs. local time on Tuesday, April 08, 2025.

Question 1

Details about the previous contractor for this bid and the allocated budget.

Answer:

The current contractor performing the services is Horizon Landscaping Services LLC and the cost per month is USD 3886

Question 2

What was the budget allocated for vendor services in the last fiscal year?

Answer:

The budget allocated for the previous year was USD 27023.34

Question 3

Can you confirm the total size of the facility as specified in the scope of work.

Answer:

The compound is 7.0 acres, and the landscaped area is 5000 sqft (approx.).

Question 4

Kindly request the following information:

a. Existing landscape site photos covering the entire area.

Answer: This cannot be shared.

b. Landscape details, including:

o Trees (type, quantity, and location) o Shrubs (type and density) o Ground cover (material type) o Lawn areas (square footage and condition)

Answer: Listed below

Area under landscape contract

Sl. No Plant type Unit of measurement

Approx:

Quantity Average Age (Years)

1 Lawn sqm 947 65% - 15 years 35% - 8 years

2 Ground Cover sqm 1690 95% - 15 years 5% - 1 year

3 Shrub sqm 1243 100% - 15 years

4 Xeriscaping sqm 510

5 Bare land below trees sqm 1088

Plants in landscape contract

Sl. No Plant type Unit of measurement Quantity Age

1 Tree s excluding palm trees Numbers 130 95% - 15 years

5% - 1 year

2 Palms Tree Numbers 9 100% - 15 years

3 Xeriscaping plant Numbers 118 100% - 1 year

c. Landscape assets register log, including irrigation systems, lighting, and pathways.

Answer: The awardee shall be provided with the drawings while on site

d. AutoCAD drawings of the landscape area, if available.

Answer: The awardee shall be provided with the drawings while on site

Question 5

Please provide the Defense Base act Insurance provider details. Also advise is DBA insurance to be taken over for contract duration or annual basis.

Answer: Please refer to section 3 of the solicitation for the details of the link to the DBA insurance requirements. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

DBA is required on an annual basis and must be included in the line item pricing (not as a separate line item)

Historically the contracts were covered by DBA insurance from the following firms.

• ALLIED WORLD NATIONAL ASSURANCE COMPANY

United Plaza, 30 South 17th Street, Suite 1600

Philadelphia, PA 19103

DeSantis@awac.com

T: 267-800-1800

F: 267-800-1859

• American Home Assurance Company (Dubai Br.)

Sheikh Zayed Road, Trade Center First

27th Floor, The H Hotel – Complex

PO Box 40569, Dubai, UAE mailto:DeSantis@awac.com

T: +971 4 509 6009 | F: +971 4 352 2186 ahmed.abbasi1@aig.com | www.aig.com

Question 6

Date Palms are at the site. Do we need to pollinate or to remove & dispose the flowers as & when its appearing?

Answer: No pollination required, while the contractor needs to remove and dispose the flower when appearing.

Question 7

Trimming of Conocorpus trees requires manlift is it to be included in our price or client will provide the manlift.

Answer: The Government Furnished Property under this contract does not include a Manlift.

Question 8

Please advise DM tipping charges to be included in our price or can be claimed as variation after an award of contract.

Answer: Please refer to 2.1 listed under the SOW. All materials shall be disposed of according to the Government and Local law. The prices shall be all inclusive.

Question 9

Please advise the working days and working hours.

Answer

Page 9 of the solicitation:

1.3.2 SCHEDULES. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 07.30 AM and 05.00 PM Monday through Thursday and 07.30 AM and 11.30 AM Friday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

mailto:ahmed.abbasi1@aig.com https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.aig.com%2F&data=05%7C02%7CHajeerHM%40state.gov%7C690fad7b598f4f45cfe508dc235592ed%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638424097777634878%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=s1m2Ammbzudy0wqVxmDpRjDMabINa4W1IoNjPl6zuiw%3D&reserved=0

SF30 - Q and A Amendment RFQ 19TC1225Q0007