QA_sheet.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Janitorial Services Contract for US Consulate, DUBAI Federal contract opportunity
- Solicitation number
- 19TC1218R0040
- Issued by
- Department of State US Consulate Dubai
About this file
QA sheet
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Janitorial_Synopsis_on_FBO.docx | DOCX document | |
| Minutes_of_Meeting.pdf | ||
| 19TC1218R0040_SOLICITATION_FOR_JANITORIAL_SERVICES.pdf |
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Sheet1
| SL NO | QUESTION | ANSWER | REFERENCE to SOLICITATION | Page number |
| 1 | If there is an incumbent contractor currently performing the work, would the Government please provide the following information: a. Name of the Incumbent Contractor? | Yes, AL FAJER SECURITY & MAINTENANCE SERVICES LLC | ||
| 2 | Contract number of the current contract? | STC12013C0001 | ||
| 3 | What is the total square footage of the Consulate Facility? | Internal area - 180,000 sqft |
Roof area - 68,000 sqft
| External area- 208,000 sqft (Hardscape + Landscape) | Refer 3.0 - Locations for Janitorial Services | 12 | |
| 4 | Will the government provide a storage area (cleaning closet) within the facility, and if so, what is the total square footage of the cleaning closet? | Restroom - 260 sqft |
Store - 130 sqft
| Janitor closet - 192 sqft ( 6 units @ approximately 30 -32 sqft ) | Refer 3.0 - Locations for Janitorial Services | 12 | |||
| 5 | Removing dried leaves and trash from the outside area. What is the total Square feet of the hardscape and landscape to be maintained? | Hardscape - 153,000 sqft | |||
| Landscape - 55,000 sqft | Refer 1.3.1.12 | 9 | |||
| 6 | The Contractor shall perform inspection visits to the work site on a regular basis. What is considered a regular visit by the Contractor? | Once in a month | Refer 2.3 | 11 | |
| 7 | Is the 9,096.823 Sq Meter (97,917.40 Sq Ft) the total square footage to be cleaned within the Consulate Facility? | Please refer our response to question 3 | Refer 3.0 - Locations for Janitorial Services | ||
| 8 | Personal Security. The Contractor shall perform inspection visits to the work site on a regular basis. If a US Employee is hired what type of clearance is required? | Only local Dubai Police clearance certficate and background verification will be required. | Refer 4.4.1 | 14 | |
| 9 | Minimum Wages Under Executive Order 13658. Is there a wage determination scale for foreign national employees? | The current Local Labor Law does not specify any minimum wages or a wage determination scale for janitorial staff. The contract is required to be in complaince with the local labor laws. | |||
| 10 | Who will provide the dispensers? | Will be provided by consulate | Appendix A | 62 | |
| 11 | Which type of hygienic consumables required? (Toilet Rolls, M-Tork, Interfold etc) | Please refer to page 62, appendix A of solicitation document | Appendix A | 62 | |
| 12 | Kindly clarify if the leed certified cleaning chemicals are required | As per point 5.0 on page 14 of solicitation document, all chemicals shall be green products and shall be approved by the POSHO for use at the Consulate. | |||
| 13 | What is the current contract value including all option years? | $697,230.00 | |||
| 14 | Will there be a site map available? | While location map is available, a detailed site map will not be provided. | |||
| 15 | Can the services be provided using a sub-contractor | Yes | |||
| 16 | Can the submit sub-contractor’s past performance as part of its proposal? | Yes | |||
| 17 | Does sub-contractor need to be enrolled in SAM / DUNS and CAGE or it is just for the prime contractor level? | The Contractor and the subcontractor will be required to be registered prior to award of the contract or within 30 days of award of the contract. | 52.204-7 | 39 | |
| 18 | What is the daily and weekly working hours? | 7.30 AM to 5.00 PM | |||
| 19 | Does the façade belong to monthly or other cleaning period? | Window washing - Quarterly (Please refer to page 10, point 1.3.5 of solicitation document) |
Wall washing - Semi Annual (Please refer to page 10, point 1.3.6 of solicitation document)
| 20 | Does there any specific machine brand(s) to be used in work? | No. |
| 21 | Any specific requirements needed for Bins (like color) and garbage collection’s trolley’s? | No. Bins are provided by Consulate. |
| 22 | Is there any specific requirement of staff selection by nationality or by qualifications? | No |
| 23 | Are there specific brands for consumables items? (chemical items used in work, tissues, garbage bags, soap,…, etc.) | No |
| 24 | As provided in the responsibility matrix/ history, the manpower structure. We need to provide the exact number of staff / or we can propose alternative structure other than that. | The solicitation does not specify the total number of persons to be delpoyed under this contract. It is up to the contractor to decide the reasonable number of staff that will be required t o perform all the services under this contract. Please also refer to 4.1 on page 12 for more details. |
| 25 | How many wash rooms are available? | 22 |
| 26 | Please specify the working hours for female cleaners. | 7.30 AM to 5.00 PM |
| 27 | A recruitment plan is required if the tender is more than 150,000 USD and third country employees are contracted. All our employees are from third countries. What does this section mean for us? | Please refer to the solicitation which clearly explains the recruitment plan |
| 28 | Insurance policy must cover "The US Government" as insured. Please specify and what if insurer does not include this in the policy? | An insurance that covers the " US Government" in the policy will be required |
| 29 | The RFP is linked to several hyperlinked contractual references. Do we need to accept and sign off all those references? | All the hyperlinks relate to this contract, a signature will not be required on each page of the solicitation document. By signing the cover page the contractor accpets the terms and conditions laid forth in the contract. |
| 30 | Total cubicles in both CAA and non CAA areas | Approximately 250 |
| 31 | Estimated number of visitors & current staffing numbers for calculation of materials | Approximately 300 |
| 32 | Is there a specific supplier requested for the janitory materials and hand soaps? | There is no specific supplier for the materials. All materials under this contract must be furnished by the contractor |
| 33 | For specification of floor types - Operating & Manuals | Will be provided |
| 34 | As per Clause 4 of work statement the indicative number inclusive of 2 Female cleaners is 14 stating that this is a reference to the exisiting contract. Are we allowed to mobilize based on our own methods by providing minimum 2 females? | There is no particular ratio of male vs female staff. However we require atleast 2 female staff to be a part of the team. |
| 35 | As per clause 4.4 of work statement, we understand that the Government will run Security check on the propsoed staff which will take 3 months. This effectively means that we can not start the service earlier than 3 months from the award of the contract, please clarify. | The Government will issue temporary permits upon submission of good conduct certificates issued by local government and clearance after the back ground checks are complete. |
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