Minutes_of_Meeting.pdf

Minutes of Meeting – Janitorial Contract Site Survey & Pre-Proposal Conference – 19TC1218R0040

A site survey and pre proposal conference was held on Monday 30 October 2017 at 09.30 AM at the US

Consulate at Burdubai to discuss the subject solicitation and to guide prospective contractors through the solicitation process.

The conference was attended by 20 participants of 12 firms, as follows. A copy of the signed attendance is available on records.

1. Tanzifco

2. Star Capital

3. FarGov

4. Inchcape

5. HBO cleaning

6. Dussman Gulf

7. ILS

8. Sterilox

9. Red Orange

10. Dammtor

11. Benim

12. Independent Contractor

Robert Barney ( Contracting Officer- SGSO ), Benjamin Fehrman ( AGSO ), David Callins ( Facility

Manager, COR ), Shabeer Puthiyapurayil ( Maintenance Foreman ), Suresh Gnankkan ( APOSHO ), Bilu

Koshy ( Procurement Agent ) represented the Consulate.

The opening remarks and welcome address was taken care of Mr.Rob Barney and he also addressed the

TIP clause on this contract and talked about the housing plan, recruitment plan and holding of passports.

The procurement agent, Bilu Koshy, addressed the parts of the solicitation, the type of the contract, VAT issues and also reiterated on the TIP clause, the local labor laws, registration with SAM and on how to submit a proposal.

The contractors were then guided through the site survey which included the prime areas of the

Consulate that includes washrooms, Consular waiting areas, meeting rooms, break rooms, offices, facility workshops etc., Upon completion of the site survey the contractors gathered back at the conference room and a few questions that came up were addressed by the CO, COR and the procurement agent.

Rob Barney, CO, thanked the prospective contractors for their time and dispersed at about 11.00 AM