19TC1025Q0004 - cover letter.pdf
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- Solicitation number
- 19TC1025Q0004
- Issued by
-
Department of State US Embassy Abu Dhabi
About this file
This document is a Request for Quotations (RFQ) for Diplomatic Post Office (DPO) Services issued by the U.S. Embassy in Abu Dhabi, United Arab Emirates. The solicitation (No. 19TC1025Q0004) seeks a contractor to handle and process incoming and outgoing diplomatic mail bags, with the U.S. Government intending to award a contract to the responsible company submitting the lowest-priced acceptable offer. Key submission requirements include electronically submitting a quotation by April 25, 2025, at 10:00 am local time, with mandatory attachments such as SF-1449, Section I Pricing, Section 5 Representations and Certifications, and proof of SAM Registration.
Prospective offerors must be registered in the System for Award Management (SAM) database prior to proposal submission, with a pre-quotation conference scheduled for April 11, 2025, via MS Teams. The solicitation specifies that quotations must be submitted electronically to AbuDhabiContracts@state.gov and copied to MokbelIA@state.gov, with a file size limit of 10MB. Additional required documentation includes an IRS Form W-14 and other specified sections, and the government may award the contract based on initial quotations without further discussions, though they reserve the right to hold discussions if needed.
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Text version
Diplomatic Post office Solicitation
19TC1025Q0004
March 27, 2025
Dear Prospective Quoter:
Subject: Request for Quotations number 19TC1025Q0004
Enclosed is a Request for Quotations (RFQ) for Diplomatic Post Office (DPO) Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on the initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at 09:00 am on April 11, 2025 via MS Teams. In order to include the names, send the representative information (name and email address) to AbuDhabiContracts@state.gov by 4 pm (UAE time) on April 9, 2025.
Quotations are due by April 25, 2025, at 10:00 am (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to AbuDhabiContracts@state.gov and copied to MokbelIA@state.gov with subject line “Quotation Enclosed – Solicitation No. 19TC1025Q0004".
It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
Embassy of the United States of America Abu Dhabi, United Arab Emirates mailto:AbuDhabiContracts@state.gov mailto:AbuDhabiContracts@state.gov mailto:MokbelIA@state.gov
Diplomatic Post office Solicitation
19TC1025Q0004
4. Additional information as required in Section 3
5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]
6. Proof of SAM Registration (Active status).
Important Note: Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Chelsea Geier Contracting Officer
Enclosure:
• SF1449
• 19TC1025Q0004 – DPO Solicitation http://www.irs.gov/w14 https://www.sam.gov/
File details come from the government source that posted it. Updated .