19TC1024R0004_Questions and Answers.pdf
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- Attached to
- Janitorial Services
- Solicitation number
- 19TC1024R0004
- Issued by
-
Department of State US Embassy Abu Dhabi
About this file
This document is a set of Questions and Answers related to the solicitation for Janitorial Services, Solicitation Number 19TC1024R0004, for the U.S. Embassy in Abu Dhabi, United Arab Emirates.
The key details are:
- The contract is for janitorial services at the U.S. Embassy compound, which is a LEED Gold certified building, with an estimated total floor area of 14,670 square meters.
- The contract will be for a one-year period with four one-year options.
- Offerors must have at least 25 similar cleaning contracts successfully completed in the past 10 years in the UAE.
- Joint ventures with local companies are allowed, but both companies must meet the experience requirements.
- Equipment and supplies can be used for the life of the contract.
- The proposal due date is May 24, 2024 and has not been extended.
- The solicitation covers topics such as work hours, equipment testing, recycling, and contractor badges.
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Questions and Answers Page 1 of 3 Solicitation: Janitorial services, ref# 19TC1024R0004-0001
Questions and Answers from the pre-proposal conference and raised by offeror(s):
The following table reflects questions as raised by prospective offerors. Our answers are based on our review of the contract and any relevant guidance or regulations.
Number Question as submitted by bidders Answer from the Contracting Office
1. Will the Government consider terminating the contract in the middle of the year?
Yes, it may for the following reasons.
• In the event of any default by the contractor.
• Fails to comply with any contract terms or conditions.
• Fails to provide the Government with adequate assurances of future performance.
• For Government’s convenience.
2. Can the purchased equipment/tools be used for the life of the contract?
Yes.
3. When is it considered a weekend for cleaners?
As per Section 1, 1.1.1 (page 7), the Contractor may take one day as a weekend holiday either on Saturday or Sunday.
4. Will we be allowed to work during the Embassy operational hours?
This will be coordinated with the contractor after award of the contract and discussed during the post-award conference.
5. Is there a police clearance certificate fee?
Yes, there is. The Embassy issued contractor badge is valid for three (3) years only.
Therefore, police clearance certificate may be requested two times from the workforce.
This cost must be part of the contract price offered.
6. How do we get manifest for recycling program?
The Contractor who collects recycling materials from the Compound shall have valid Tadweer (Abu Dhabi Municipality approved) license to perform this task as per Section 1, 1.3.7.1.
7. What if a company has a recycling program? How do we go about it?
As per Section 1, 1.3.7.1., the contract must coordinate with the COR.
8. Is equipment testing required every year?
Per Section 1, 5.9.3, equipment testing is required.
9. Do we need to fill in material form to bring in equipment/supplies?
Yes.
Questions and Answers Page 2 of 3
10. If we have 25 years of experience in the GCC, can this be considered?
No. As per Section 1, 4.2.1, The Contractor shall have at-least 25 (twenty-five) cleaning contract services successfully completed in the past 10 (ten) years in UAE with the similar capacity of the firm or more volume of the cleaning tasks involved in the contracts to demonstrate their prior experience with relevant past performance information and references.
11. Can 10 years of experience in the Facilities Management be accepted?
No. As per Section 1, 4.2.1, ten years in the UAE with the similar capacity of the firm or more volume of the cleaning tasks involved in the contracts to demonstrate their prior experience with relevant past performance information and references.
12. Can the Government reveal the magnitude of the contract as it is required by Federal Acquisition Regulations (FAR)?
The Government shall not disclose the magnitude of this solicitation as FAR 36.204 requires Disclosure of the magnitude for construction projects only.
13. Can a US licensed company bid on this job?
Yes, however, as per Section 3, A.2.(7), offeror must submit a copy of valid commercial license issued in the United Arab Emirates that authorizes the offeror to provide the requested cleaning service.
14. Is joint venture (JV) with a local company permissible?
• If JV is permissible, are both companies supposed to have 10 years, 25 similar projects past performance and relevant experience?
• Shall both companies be registered with SAM?
Yes. However, as per Section 3, A.2. (7) venture entity must submit in the venture name a copy of valid commercial license issued in the United Arab Emirates that authorizes the offeror to provide the requested cleaning service.
Yes, as a ventured entity.
Yes.
Questions and Answers Page 3 of 3
15. Part of the housing plan, is lease agreement necessary with the proposal submission?
You can submit a copy of a current lease agreement of your workers’ accommodation as an example.
16. I am afraid there may not be adequate time including SAM registration to submit a proposal by 24 May 2024. Can the deadline be extended?
As of this amendment, the proposal due date is not extended.
File details come from the government source that posted it. Updated .