19TC1024R0004_Cover Letter.pdf

Embassy of the United States of America Abu Dhabi, United Arab Emirates

April 16, 2024

Dear Prospective Offeror:

Subject: Request for Proposals number, 19TC1024R0004

Enclosed is a Request for Proposals (RFP) for Janitorial services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2024 at 09:00 am (local time) at the U.S. Embassy Abu Dhabi in the United

Arab Emirates. Prospective offerors should fill the “Site Visit Access Registration Form” and email it to Joseph John at AbuDhabiContracts@state.gov and JohnJM@state.gov by or before

11:00 am on Thursday, May 2, 2024 to arrange entry to the building.

Proposals are due by May 24, 2024 at 04:00 pm (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to AbuDhabiContracts@state.gov and copied to

JohnJM@state.gov with subject line “Quotation Enclosed – Solicitation No. 19TC1024R0004". It is important to make sure the submission is made in specific size and format; in Adobe Acrobat

(pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11.

6. Proof of active SAM Registration mailto:AbuDhabiContracts@state.gov mailto:JohnJM@state.gov mailto:AbuDhabiContracts@state.gov mailto:JohnJM@state.gov http://www.irs.gov/w14

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, -----signed-----

Chelsea Geier

Contracting Officer

Enclosure:

- RFP document

- Site Visit Registration Form https://www.sam.gov/