19SN1026Q0016 - Solicitation.pdf

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NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. PR15889228 53

19SN1026Q0016

Grace Ng (SGPProcurementRFQ@state.gov) +65 6476 9304

General Services Office U.S. Embassy Singapore 27 Napier Road, Singapore 258508

See Block 9

Request for Quotations (RFQ) for Event Planning Services for Embassy’s Fourth of July Independence Day Celebration in Singapore

Refer to attached pages for details.

3/26/2026

4/14/2026 1630hrs

General Services Office U.S. Embassy Singapore 27 Napier Road, Singapore 258508

RFQ No. 19SN1026Q0016

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19SN1026Q0016, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19SN1026Q0016, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER 19SN1026Q0016

PRICES, BLOCK 23

1.0 SCOPE OF SERVICES

The Contractor shall provide support for event planning advisory, coordination and execution services, and post-event closeout outcomes in support of a Fourth of July celebration hosted by the U.S. Government in Singapore. The event commemorates the United States’ Independence Day and supports diplomatic engagement, public outreach, and partner relationship-building objectives.

The Contractor support shall be limited to advisory, coordination, and facilitation functions. The Contractor shall not perform inherently governmental functions and shall not exercise Government decision-making authority. All final approvals, policy determinations, security decisions, and official representations remain the sole responsibility of the Government. All work shall be performed in accordance with the PWS requirements and standards outlined in this contract.

2.0 TYPE OF CONTRACT

This is a Firm-Fixed-Price (FFP) contract awarded in accordance with FAR Part 16.202. The Contractor shall provide the services specified herein at the fixed price stated, and the Government shall make payment at that price. Except as expressly provided in this contract, the Contractor assumes full responsibility for all performance costs and the risk of profit or loss.

3.0 PRICING

3.1 Goods and Services Tax (GST).

Goods and Services Tax (GST) is not included in the CLIN rates. GST shall be priced as a separate line item in the contract and on all invoices. In accordance with local law, GST will apply only to the portion of the contract price subject to taxation, with the applicable percentage calculated against that portion and reflected in each CLIN.

3.2 Direct and Indirect Costs.

The contract price shall be fully inclusive of all direct and indirect costs necessary for performance, including equipment, labor, and operations. Such costs include but are not limited to employee wages and overtime; employee benefits and legally required social insurance (including severance liabilities); licenses; communication equipment and usage (e.g., radios, cell phones);

vehicles (including maintenance, repair, and operating expenses); fuel; and profit.

3.3 Defense Base Act (DBA) Insurance

The Contractor shall obtain and maintain Defense Base Act (DBA) insurance in accordance with 42 U.S.C. § 1651 et seq. and FAR 28.309. Coverage shall extend to all employees engaged under this contract, including subcontractors, regardless of nationality, unless a waiver is granted by the U.S. Department of Labor. DBA insurance shall be purchased only from Department of Labor– approved providers, and all premium costs shall be fully included in the contract price. Evidence of coverage shall be furnished to the Contracting Officer and COR prior to commencement of performance.

3.4 Currency

All contract prices shall be stated and invoiced in Singapore Dollars (SGD), and all payments by the Government shall be made in Singapore Dollars.

3.5 Pricing Table

CLIN Description Qty Unit Total (SGD)

001 Planning, Concept Development, Initial Coordination 1 Lot

002 Intensive Planning, Logistics, Vendor, Coordination, Run-of-Show Finalization 1 Lot

003 Event Execution Support & Closeout Activities 1 Lot

004 DBA Insurance 1 Lot 005 GST 9% 1 Lot

Grand Total

CONTINUATION TO SF-1449, RFQ NUMBER 19SN1026Q0016

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 Purpose / Background

The purpose of this Performance Work Statement (PWS) is to define the outcome-based requirements for event planning advisory and coordination services in support of a Fourth of July celebration hosted by the U.S. Government in Singapore. The event commemorates the United States’ Independence Day and supports diplomatic engagement, public outreach, and partner relationship-building objectives.

The event is scheduled to occur on 02 July 2026, from 1800 to 2200 hours, at a location (to be confirmed), and is expected to host approximately 800 to 1,000 attendees, including senior officials, diplomatic representatives, corporate partners, sponsors, and invited guests. The event environment includes VIP participation, protocol considerations, sponsor engagement, and coordination with host-nation authorities.

The Government requires contractor support to achieve successful planning, coordination, execution support, and post-event closeout outcomes for this high-visibility event. Contractor support shall be limited to advisory, coordination, and facilitation functions. The Contractor shall not perform inherently governmental functions and shall not exercise Government decision-making authority. All final approvals, policy determinations, security decisions, and official representations remain the sole responsibility of the Government.

This PWS is structured to enable a performance-based, Firm-Fixed-Price (FFP) acquisition that emphasizes measurable outcomes, quality standards, and effective coordination, while allowing the Contractor discretion in determining the means and methods used to achieve required performance results.

2.0 Scope

The scope of this Performance Work Statement (PWS) encompasses outcome-based event planning advisory and coordination services required to support the successful planning, execution support, and post-event closeout of a Fourth of July celebration hosted by the U.S. Government in Singapore.

The Contractor shall meet the performance requirement of supporting Government objectives through advisory planning, coordination, facilitation, and integration support across all phases of the event lifecycle, including pre-event planning, event-day execution support, and post-event reporting. Services shall be performed in a manner that enables timely Government decision-making, effective stakeholder coordination, and successful delivery of a high-quality, mission-aligned event.

The scope includes support for a single, high-visibility event scheduled for 02 July 2026, from 1800 to 2200 hours with anticipated attendance of 800 to 1,000 guests. The event environment includes VIP participation, diplomatic protocol considerations, sponsor engagement, media presence, and coordination with host-nation and venue authorities.

The Contractor’s scope of responsibility is limited to non-inherently governmental functions and shall not include the exercise of Government authority, final approval actions, policy determinations, or official representations. The Contractor shall provide recommendations, options, coordination support, and advisory assistance to enable the Government to retain full control over decisions, approvals, and execution authorities.

The scope further includes support activities performed off-site (e.g., at Contractor facilities) for planning and preparation, as well as on-site advisory support on the event day and during Government-directed in-person coordination meetings. The Contractor shall perform all services in compliance with applicable host-nation laws, venue requirements, U.S. Government guidance, and generally accepted event management industry standards.

3.0 Performance Objectives

The Contractor shall meet the following performance objectives, which define the outcomes required to support the Government’s successful planning and execution of the Fourth of July celebration in Singapore. Each objective is outcome-based and does not prescribe contractor methods.

3.1 Event Concept and Design Outcome

The Contractor shall meet the performance objective of delivering a coherent, mission-aligned event concept that reflects U.S. Independence Day themes while remaining culturally appropriate for the Singapore context. The concept shall support diplomatic engagement goals and accommodate VIP participation, sponsor visibility, and media presence.

3.2 Planning and Coordination Outcome

The Contractor shall meet the performance objective of providing effective advisory planning and coordination support that enables the Government to make timely decisions across all phases of the event lifecycle. Coordination shall support alignment among Government stakeholders, venue representatives, vendors, and partners without transferring execution authority from the Government.

3.3 Venue and Logistics Readiness Outcome

The Contractor shall meet the performance objective of supporting venue and logistics readiness sufficient to enable uninterrupted event execution. Advisory support shall address space utilization, schedule alignment, setup and teardown coordination windows, and integration with venue operating requirements.

3.4 Program and Run-of-Show Outcome

The Contractor shall meet the performance objective of developing a complete, well-sequenced event program that supports official remarks, ceremonial elements, entertainment, and sponsor recognition, and that is executable within the approved event timeframe.

3.5 Vendor and Partner Coordination Outcome

The Contractor shall meet the performance objective of providing advisory coordination support that enables the Government to manage vendors, partners, and sponsors effectively. Coordination outcomes shall support timely delivery, quality alignment, and issue resolution while preserving Government approval authority.

3.6 Security, VIP, and Protocol Coordination Outcome

The Contractor shall meet the performance objective of providing advisory coordination support for security, VIP management, and protocol considerations. Outcomes shall support Government and host-nation security entities by facilitating information flow, schedule alignment, and readiness without assuming security or protective responsibilities.

3.7 Event-Day Execution Support Outcome

The Contractor shall meet the performance objective of providing on-site advisory coordination support on the event day to enable smooth execution, rapid issue identification, and timely communication among stakeholders during the event window.

3.8 Post-Event Closeout and Reporting Outcome

The Contractor shall meet the performance objective of supporting post-event closeout through timely reporting, documentation, and coordination to enable Government assessment of attendance, overall execution, and lessons learned.

4.0 Performance Standards

The Contractor shall meet the following performance standards, which define the quality, timeliness, and effectiveness criteria associated with each performance objective. Performance standards establish the conditions under which outcomes are considered acceptable and support Government evaluation of contractor performance.

4.1 Event Concept and Design Standard

The Contractor shall meet the performance standard of delivering event concept and design products that are complete, internally consistent, and aligned with Government-provided branding, protocol guidance, and event objectives by Government-established review milestones.

4.2 Planning and Coordination Standard

The Contractor shall meet the performance standard of providing timely, accurate, and actionable planning and coordination support that enables Government decision-making without causing schedule delays or readiness gaps.

4.3 Venue and Logistics Readiness Standard

The Contractor shall meet the performance standard of supporting venue and logistics readiness such that approved layouts, schedules, and coordination plans are complete, feasible, and aligned with venue operating requirements prior to the event.

4.4 Program and Run-of-Show Standard

The Contractor shall meet the performance standard of producing a finalized event program and run-of-show that is executable within the approved event timeframe, reflects protocol requirements, and accommodates VIP participation and sponsor recognition.

4.5 Vendor and Partner Coordination Standard

The Contractor shall meet the performance standard of facilitating effective coordination among vendors, partners, and sponsors, resulting in timely information exchange, alignment with Government direction, and resolution of coordination issues without escalation delays.

4.6 Security, VIP, and Protocol Coordination Standard

The Contractor shall meet the performance standard of supporting security, VIP, and protocol coordination activities in a manner that promotes readiness, schedule alignment, and clear communication among Government, venue, and host-nation stakeholders.

4.7 Event-Day Execution Support Standard

The Contractor shall meet the performance standard of providing on-site advisory coordination support that enables uninterrupted event execution, rapid identification of issues, and effective communication during the event window.

4.8 Post-Event Closeout and Reporting Standard

The Contractor shall meet the performance standard of submitting complete and accurate post-event reports and documentation within Government-specified timeframes following the event.

5.0 Metrics and Acceptable Quality Levels (AQLs)

The Contractor shall meet the following metrics and Acceptable Quality Levels (AQLs), which establish measurable thresholds for determining whether performance standards have been achieved. Metrics are structured to support Government verification of outcomes and are aligned with the Firm-Fixed-Price, performance-based nature of this requirement.

5.1 Event Concept and Design Metric

• Metric: Timely submission of complete event concept and design materials aligned with Government guidance

• Acceptable Quality Level (AQL):

o 100% of required concept and design submissions are delivered by Government-established milestones o No more than one (1) revision cycle required due to Contractor-caused deficiencies

5.2 Planning and Coordination Metric

• Metric: Effectiveness and timeliness of planning and coordination support

• Acceptable Quality Level (AQL):

o 95% of coordination actions and requested inputs are provided within agreed or Government-directed timeframes o No missed coordination meetings attributable to the Contractor

5.3 Venue and Logistics Readiness Metric

• Metric: Completion and readiness of venue and logistics coordination products

• Acceptable Quality Level (AQL):

o 100% of required venue layouts, schedules, and coordination inputs are complete and usable prior to the event o No unresolved Contractor-attributable logistics issues at the start of the event

5.4 Program and Run-of-Show Metric

• Metric: Accuracy and executability of the finalized program and run-of-show

• Acceptable Quality Level (AQL):

o Final run-of-show approved by the Government prior to the event o Zero (0) material timing or sequencing errors attributable to Contractor coordination failures during execution

5.5 Vendor and Partner Coordination Metric

• Metric: Effectiveness of advisory coordination among vendors, partners, and sponsors

• Acceptable Quality Level (AQL):

o 95% of vendor- or partner-related coordination issues resolved without escalation due to Contractor delay o No Contractor-attributable failures that result in missed deliverables on the event day

5.6 Security, VIP, and Protocol Coordination Metric

• Metric: Quality of advisory coordination support for security, VIP, and protocol requirements

• Acceptable Quality Level (AQL):

o 100% of required coordination inputs provided to Government and host-nation stakeholders as requested o No Contractor-attributable coordination failures impacting VIP movement or protocol execution

5.7 Event-Day Execution Support Metric

• Metric: Responsiveness and effectiveness of on-site advisory support during the event

• Acceptable Quality Level (AQL):

o Immediate responsiveness to Government-directed issues during the event window o No unaddressed Contractor-attributable issues that disrupt scheduled event activities

5.8 Post-Event Closeout and Reporting Metric

• Metric: Timeliness and completeness of post-event reporting

• Acceptable Quality Level (AQL):

o Post-event report submitted within Government-specified timeframe o Report is complete, accurate, and requires no more than minor administrative corrections

6.0 Performance Work Requirements

The Contractor shall meet the following performance work requirements, which define the outcome-based requirements derived from the performance objectives. These requirements specify what must be achieved, not how the work is to be performed.

6.1 Event Concept and Design Support

The Contractor shall meet the performance requirement of providing advisory support that results in an approved event concept and design package aligned with Government objectives, branding guidance, diplomatic protocol considerations, and the Singapore cultural context.

6.2 Planning and Coordination Support

The Contractor shall meet the performance requirement of providing advisory planning and coordination support throughout the Period of Performance to enable timely Government decision-making and readiness across all event phases.

6.3 Venue and Logistics Coordination Support

The Contractor shall meet the performance requirement of providing advisory coordination support related to venue utilization, logistics readiness, setup and teardown coordination windows, and alignment with venue operating requirements to enable uninterrupted event execution.

6.4 Program and Run-of-Show Development Support

The Contractor shall meet the performance requirement of providing advisory support that results in an approved, executable event program and run-of-show that aligns with protocol requirements, VIP participation, sponsor engagement, and the approved event schedule.

6.5 Vendor, Partner, and Sponsor Coordination Support

that enables the Government to manage vendors, partners, and sponsors effectively, ensuring alignment with Government direction, timelines, and quality expectations.

6.6 Security, VIP, and Protocol Coordination Support

for security, VIP, and protocol considerations, facilitating information flow, schedule alignment, and readiness among Government, venue, and host-nation stakeholders without assuming security or protective responsibilities.

6.7 Event-Day Execution Support

The Contractor shall meet the performance requirement of providing on-site advisory coordination support on the event day sufficient to enable real-time issue identification, communication, and coordination during the event window.

6.8 Post-Event Closeout and Reporting Support

The Contractor shall meet the performance requirement of providing advisory support for post-event closeout activities, including preparation and submission of required reports and documentation to support Government assessment and recordkeeping.

7.0 Deliverables

The Contractor shall meet the following deliverable requirements, which support verification of performance objectives and standards. All deliverables shall be complete, accurate, and submitted in accordance with Government-directed timelines. Deliverables are advisory in nature and support Government review, approval, and oversight.

7.1 Event Concept and Design Package

The Contractor shall submit an event concept and design package that reflects approved themes, branding guidance, diplomatic protocol considerations, and sponsor visibility requirements. The package shall be suitable for Government review and approval.

7.2 Draft and Final Event Program / Run-of-Show

The Contractor shall submit draft and final versions of the event program and run-of-show that support ceremonial requirements, official remarks, entertainment elements, VIP participation, and sponsor recognition within the approved event timeframe.

7.3 Budget Plan and Expenditure Tracking Reports

The Contractor shall submit a detailed budget plan and periodic expenditure tracking reports that provide visibility into anticipated event-related costs and Government-incurred expenditures to support planning, oversight, and decision-making.

Budget planning and expenditure tracking support shall be advisory and analytical in nature and may include organizing, summarizing, and comparing cost data provided by the Government or obtained from vendors. The Contractor may assist in identifying cost variances, trends, and projected impacts on overall event cost estimates.

The Contractor shall not obligate funds, approve expenditures, execute procurement actions, manage Government funds, certify invoices, or exercise any fiscal control authority. All funding decisions, procurement actions, approvals, and financial determinations remain the sole responsibility of the Government.

7.4 Vendor, Partner, and Sponsor Coordination Summaries

The Contractor shall submit coordination summaries documenting advisory support provided for vendor, partner, and sponsor engagement, including status updates, coordination issues, and resolution actions.

7.5 Graphic Design Assets (As Applicable)

The Contractor shall submit graphic design assets, if applicable, that align with Government-provided branding guidance and approved event themes. Assets shall be provided in formats suitable for Government use and dissemination.

7.6 Event Logistics and Coordination Plan

The Contractor shall submit an event logistics and coordination plan that supports venue readiness, schedule alignment, setup and teardown coordination windows, and integration with venue operating requirements.

7.7 Post-Event Report

The Contractor shall submit a post-event report summarizing attendance, execution observations, coordination outcomes, and lessons learned. The report shall support Government assessment and recordkeeping.

8.0 Government Quality Assurance

The Government will evaluate Contractor performance in accordance with a Quality Assurance Surveillance Plan (QASP) developed to support this Performance Work Statement (PWS). The QASP will be outcome-based and aligned directly with the performance objectives, standards, metrics, and Acceptable Quality Levels (AQLs identified in this PWS).

The Contractor shall meet the performance requirement of supporting Government quality assurance activities by providing timely access to deliverables, documentation, coordination records, and other performance evidence necessary for the Government to assess compliance with PWS requirements.

Government quality assurance methods may include, but are not limited to:

• Review of required deliverables

• Observation of coordination activities and event-day execution support

• Review of reports, schedules, and coordination summaries

• Feedback from Government stakeholders and authorized partners

The Contractor shall cooperate fully with Government quality assurance activities and shall address identified performance deficiencies in a timely manner. Corrective actions shall be implemented without additional cost to the Government and in a manner that restores compliance with required performance standards.

Nothing in this section shall be construed to transfer Government oversight authority, approval authority, or inherently governmental responsibilities to the Contractor.

9.0 Place of Performance

The place of performance for this Performance Work Statement (PWS) includes on-site and off-site locations as required to meet performance objectives.

9.1 On-Site Performance

On-site performance shall occur at the location (TBD), for event-day advisory coordination and support associated with the Fourth of July celebration on 02 July 2026. On-site support shall be limited to activities necessary to enable event readiness, execution support during the event window, and coordination with Government-designated stakeholders.

In addition, on-site performance may occur at the U.S. Embassy Singapore for Government-directed in-person coordination meetings. Access to Embassy facilities is subject to escort requirements and applicable security procedures.

9.2 Off-Site Performance

Off-site performance may occur at the Contractor’s facilities for planning, preparation, concept development, design work, coordination activities, and development of deliverables. Off-site performance may also include virtual coordination activities as directed by the Government.

9.3 Coordination Meetings

The Contractor shall meet the performance requirement of supporting Government-directed coordination meetings as follows:

• Monthly coordination meetings prior to the final month before the event

• Weekly coordination meetings during the month immediately preceding the event

Meetings may be conducted in person or virtually, at the Government’s discretion. In-person meetings shall occur either at the U.S. Embassy Singapore or at the event venue, as directed.

10.0 Period of Performance

The Period of Performance (POP) for this Performance Work Statement (PWS) shall commence upon issuance of the Notice to Proceed (NTP) and shall continue through 31 July 2026, inclusive.

The POP encompasses all phases of performance necessary to meet the required outcomes, including:

• Pre-event planning and advisory coordination

• Event-day execution support for the Fourth of July celebration on 02 July 2026

• Post-event closeout activities and submission of required deliverables

No option periods are included under this requirement. All Contractor performance shall be completed within the defined POP unless otherwise modified by the Contracting Officer.

11.0 CONSTRAINTS

11.1. Termination and Payment

In the event of termination, payment will be made only for deliverables that have been formally accepted in writing by the Contracting Officer under the applicable CLIN(s). Work in progress, draft materials, or deliverables reviewed by the COR but not accepted by the Contracting Officer shall not be paid. Any costs incurred by the Contractor in anticipation of deliverables not yet accepted shall be at the Contractor’s own risk.

Only work that has been expressly authorized in writing by the Contracting Officer may be reimbursed; any work begun at the direction of the COR or other Government personnel without CO authorization shall be at the Contractor’s sole risk and expense.

12.0 Applicable Documents

The Contractor shall perform all services in accordance with the applicable documents, guidance, and standards identified below. These documents establish mandatory compliance requirements and inform performance expectations but do not prescribe contractor methods.

12.1. Host-Nation Laws and Regulations

The Contractor shall comply with all applicable Singapore laws, regulations, and permitting requirements relevant to event planning, public gatherings, safety, labor, and commercial activities.

The Contractor shall be responsible for obtaining any commercial permits required for contractor-performed services, where applicable.

12.2. Venue Requirements

The Contractor shall comply with the location (TBD) rules, policies, operating procedures, and use restrictions applicable to event planning, setup, execution, and teardown.

12.3. U.S. Government Guidance

The Contractor shall comply with applicable U.S. Government guidance provided for this requirement, including but not limited to:

• Diplomatic protocol guidance

• VIP coordination guidance

• Branding and visual identity standards

• Event-related coordination directives issued by the Contracting Officer or Contracting

Officer’s Representative (COR)

12.4. Industry Standards

The Contractor shall perform all services in accordance with generally accepted event management industry standards appropriate for high-visibility events involving VIP participation, sponsor engagement, and media presence.

13.0 Security / Access Requirements

The Contractor shall meet the performance requirement of complying with all applicable security and access controls while providing advisory coordination support for the event. Security-related activities shall be limited to coordination, information sharing, and facilitation in support of Government and host-nation authorities. The Contractor shall not perform security functions or exercise security decision-making authority.

13.1 Embassy Access Requirements

When performing in-person coordination meetings at the U.S. Embassy Singapore, the Contractor shall meet the performance requirement of complying with Embassy access procedures, including escort requirements, identity verification, and applicable security protocols. All access is subject to Government approval and direction.

13.2 Venue Security Requirements

For performance at the location (TBD), the Contractor shall meet the performance requirement of complying with standard commercial venue security controls, policies, and procedures applicable to event operations.

13.3 Host-Nation Security Coordination

with host-nation security authorities, as directed by the Government, to facilitate information flow, schedule alignment, and readiness for the event.

13.4 VIP and Protocol Coordination

related to VIP participation, including schedule coordination and protocol alignment, in support of Government-directed VIP management and protection activities.

14.0 Safety Requirements

The Contractor shall meet the performance requirement of supporting a safe event environment through advisory coordination, compliance support, and readiness facilitation consistent with applicable safety requirements. The Contractor shall not assume safety enforcement authority and shall not perform inherently governmental safety functions.

14.1 General Safety Compliance

The Contractor shall meet the performance requirement of complying with all applicable host-nation safety laws and regulations, venue safety policies, and Government-provided safety guidance relevant to event planning and execution.

14.2 Venue Safety Coordination

with the location (TBD) safety personnel to ensure alignment with venue safety procedures, emergency protocols, and occupancy requirements applicable to the event.

14.3 Event Safety Readiness Support

The Contractor shall meet the performance requirement of supporting event safety readiness by facilitating information sharing, schedule alignment, and coordination related to safety briefings, emergency procedures, and risk awareness for event stakeholders, as directed by the Government.

14.4 Incident Notification and Coordination

The Contractor shall meet the performance requirement of promptly notifying the Government of any observed safety-related issues during planning activities or on the event day and supporting Government-directed coordination actions related to incident response.

15.0 Hours of Performance

The Contractor shall meet the performance requirement of providing availability and responsiveness sufficient to support all planning, coordination, event execution support, and post-event closeout outcomes within the Period of Performance.

15.1 Planning and Coordination Phase

During the planning and coordination phase, the Contractor shall meet the performance requirement of providing services primarily during standard business hours. The Contractor shall ensure availability during these hours to support meetings, coordination actions, and Government-directed requests.

15.2 Final Planning Phase

During the week immediately preceding the event, the Contractor shall meet the performance requirement of providing availability outside normal business hours, as necessary, to support readiness, issue resolution, and time-sensitive coordination activities.

15.3 Event-Day Support

On the event day, the Contractor shall meet the performance requirement of providing on-site advisory coordination support for a duration sufficient to support:

• Event setup readiness

• Event execution during the scheduled window of 1800 to 2200 hours

• Immediate post-event coordination and transition activities, as required

15.4 Flexibility and Responsiveness

The Contractor shall meet the performance requirement of maintaining flexibility and responsiveness to Government-directed scheduling needs throughout the Period of Performance to ensure uninterrupted support of event objectives.

16.0 Emergency Services

The Contractor shall meet the performance requirement of providing advisory emergency coordination support to address emergent issues that may affect event readiness or execution.

Emergency services are limited to coordination, communication, and facilitation in support of Government-directed actions and do not include execution authority or inherently governmental functions.

16.1 Emergency Coordination Support

The Contractor shall meet the performance requirement of providing immediate responsiveness to emergent issues during the final planning phase and on the event day. Emergent issues may include, but are not limited to, last-minute schedule changes, vendor disruptions, technical issues, or other conditions that could impact event execution.

16.2 Communication and Notification

The Contractor shall meet the performance requirement of promptly notifying the Government of emergent conditions and supporting Government-directed communication and coordination actions to mitigate impacts on event objectives.

16.3 Scope Limitation

Emergency services provided under this PWS shall be strictly limited to advisory and coordination support. All decisions, approvals, and execution actions related to emergency response remain the responsibility of the Government and applicable host-nation or venue authorities.

17.0 Scheduled / Unscheduled / Emergency Requirements

The Contractor shall meet the performance requirement of supporting scheduled, unscheduled, and emergency coordination needs associated with planning and execution of the Fourth of July celebration. All support under this section is limited to advisory coordination and facilitation functions.

17.1 Scheduled Requirements

The Contractor shall meet the performance requirement of supporting scheduled planning and coordination activities established by the Government, including coordination meetings, milestone reviews, and planned readiness activities necessary to achieve approved event objectives.

17.2 Unscheduled Requirements

The Contractor shall meet the performance requirement of providing responsive advisory coordination support for unscheduled requirements that arise during the Period of Performance, including unplanned coordination needs, adjustments to event plans, or stakeholder-driven changes directed by the Government.

17.3 Emergency Requirements

for emergency requirements as described in Section 15.0. Emergency support shall be responsive, timely, and focused on enabling Government-directed mitigation actions.

17.4 Role Limitation

For all scheduled, unscheduled, and emergency requirements, the Contractor shall not assume execution authority, direct personnel, or make decisions on behalf of the Government. All actions shall be performed in support of Government direction and approval.

18.0 Key Personnel Requirements

The Contractor shall meet the performance requirement of providing qualified key personnel with the experience, availability, and local presence necessary to support successful achievement of all performance objectives under this Performance Work Statement (PWS).

18.1 Minimum Experience Requirements

The Contractor shall meet the performance requirement of assigning key personnel who possess a minimum of five (5) years of relevant experience supporting large-scale, high-visibility events.

Experience shall demonstrate capability in advisory planning, coordination, and execution support for events involving VIP participation, protocol considerations, sponsors, and media presence.

18.2 Local Presence Requirement

The Contractor shall ensure sufficient in-country presence in Singapore to support effective coordination with Government stakeholders, venue representatives, vendors, and host-nation partners throughout the Period of Performance.

At a minimum, the Contractor shall provide personnel physically present in Singapore for Government-directed in-person coordination meetings, critical planning milestones, the final planning phase immediately preceding the event, and on-site advisory support on the event day.

The Contractor shall ensure responsiveness and availability sufficient to meet all performance objectives without schedule disruption.

18.3 Key Personnel Roles

The Contractor shall meet the performance requirement of designating the following key personnel roles:

• Event Lead – Responsible for overall advisory coordination, planning integration, and primary support to the Government for event readiness and execution outcomes.

• Artistic Director – Responsible for advisory support related to event concept, design coherence, and creative alignment with Government-approved themes and branding.

18.4 Continuity and Availability

The Contractor shall meet the performance requirement of ensuring continuity of key personnel availability throughout the Period of Performance, including during the final planning phase and on the event day, to support uninterrupted coordination and responsiveness.

19.0 Transition Plan

The Contractor shall meet the performance requirement of supporting orderly transition-in and transition-out activities necessary to ensure continuity, readiness, and proper closeout of event planning advisory services under this Performance Work Statement (PWS). Transition activities shall be advisory in nature and shall not involve inherently governmental functions.

19.1 Transition-In Support

The Contractor shall meet the performance requirement of supporting transition-in activities following Notice to Proceed (NTP) to ensure timely initiation of planning and coordination efforts.

Transition-in support shall enable alignment with Government objectives, schedules, stakeholders, and applicable guidance necessary to achieve event readiness outcomes.

19.2 Continuity During Performance

The Contractor shall meet the performance requirement of maintaining continuity of advisory support throughout the Period of Performance, including during critical planning milestones, the final planning phase, and event-day execution support. Continuity shall be sufficient to prevent disruptions to coordination, communication, or readiness.

19.3 Transition-Out and Closeout Support

The Contractor shall meet the performance requirement of supporting transition-out and closeout activities following event execution. Transition-out support shall include completion and submission of required deliverables, coordination of final reporting, and support for Government closeout actions through 31 July 2026.

19.4 Role Limitation

All transition-related activities shall be limited to advisory coordination and facilitation support.

The Contractor shall not retain Government records, exercise approval authority, or perform inherently governmental closeout actions.

20.0 Special Constraints

The Contractor shall meet the performance requirement of performing all advisory planning and coordination services in compliance with the special constraints identified below. These constraints define conditions that may affect performance and shall be accommodated without degradation of required outcomes.

20.1 Advisory-Only Role Constraint

The Contractor shall meet the performance requirement of limiting all services to advisory, coordination, and facilitation support. The Contractor shall not perform inherently governmental functions, exercise decision-making authority, approve actions, obligate funds, direct security operations, or represent the Government in an official capacity.

20.2 Government Control of Approvals

The Contractor shall meet the performance requirement of operating within a framework where all final approvals, policy determinations, and official decisions are retained by the Government.

Contractor products and recommendations are subject to Government review and acceptance.

20.3 Venue Availability Constraint

The Contractor shall meet the performance requirement of supporting event planning and coordination activities under the constraint that venue access and setup availability may be limited.

Event space availability prior to the event may be as early as 24 hours in advance but is not guaranteed and may be limited to the venue’s opening of business hours. Planning and coordination outcomes shall accommodate this uncertainty.

20.4 Security and Access Constraints

The Contractor shall meet the performance requirement of operating within applicable security and access limitations, including Embassy escort requirements, host-nation security coordination boundaries, and standard commercial venue security controls.

20.5 Schedule and Visibility Constraints

The Contractor shall meet the performance requirement of accommodating the high-visibility nature of the event, including VIP attendance, sponsor engagement, and media presence, which may impose schedule sensitivity, protocol constraints, and heightened coordination demands.

21.0 Attachments

No attachments are included with this Performance Work Statement (PWS) at the time of contract award.

Should the Government determine that attachments are required at a later date (e.g., schedules, branding guidance, venue floor plans, or coordination references), such attachments shall be issued separately by the Government and incorporated by reference in accordance with contract modification procedures. Any future attachments shall support performance objectives and shall not introduce new scope or prescribe contractor methods.

22.0 INSURANCE

21.1. Amount of Insurance

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

21.2. General Liability

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

Bodily Injury stated in Singaporean Dollars:

Per Occurrence: S$ 50,000 Cumulative: S$ 100,000

Property Damage stated in Singaporean Dollars:

Per Occurrence: S$ 50,000 Cumulative: S$ 100,000

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person,

• arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

23.0 LAWS AND REGULATIONS

Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

24.0 PERSONNEL REQUIREMENTS

24.1. General

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

24.2. Standard of Conduct

Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms reviewed by the Contracting Officer's Representative (COR).

Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;