19SL2027R0002-LES Health Insurance Synopsis.docx

19SL2027R0002-US EMBASSY FREETOWN LES- HEALTH INSURANCE SYNOPSIS

PROPOSED SOLICITATION NUMBER: 19SL2027R0002

PROCUREMENT TYPE: Pre-Solicitation TITLE: LES-Health Insurance CLASSIFICATION CODE: G007-Government Health Insurance Programs NAICS CODE: 524114- Direct Health and Medical Insurance Carriers

PRIMARY POINT OF CONTACT:

Rose Weckenmann Contracting Officer Phone: +23299105500 Contractfreetown@state.gov

DESCRIPTION:

Department of State, AF Posts, American Embassy Freetown, Sierra Leone Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Sierra Leone will launch the solicitation on the https://sam.gov/ website when it is available.

The requirement is for the provision of medical insurance services to the locally hired employees of the US Mission Sierra Leone. The estimated number of employees is approximately 200 with approximately 805 eligible dependents.

Please note these are only estimated quantities. The anticipated performance is for a base period of twelve months and four one-year option periods at the option of the Government. All responsible offerors may submit an offer, which shall be considered. The Government plans to issue the solicitation in November 2026.

Anticipated Closing Date: December 28, 2026 Note: The response date in this synopsis is not a firm date. Please see the RFP for the actual date.

The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible service provider. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price with economic price Adjustment contract type. All financial proposals should be in Sierra Leone New Leones (SLE) or United States Dollar (USD).

All servicers must be registered in the SAM (System for Award Management) Database https://sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: Pursuant to FAR 52.204-7, all prospective offerors are required to have an active registration in the System for Award Management (SAM) database (https://www.sam.gov) at the time of proposal submission and must include proof of active SAM registration (including Unique Entity Identifier [UEI]) with their proposal. Because SAM registration can take several weeks to complete, prospective offerors are strongly encouraged to initiate or verify their registration immediately at https://sam.gov/entity-registration.

PROPOSAL SUBMISSION INSTRUCTIONS

When the solicitation is issued, proposals must be separated into three (3) distinct volumes (Volume 1 – Administrative Proposal; Volume 2 – Price Proposal; and Volume 3 – Technical Proposal) and submitted prior to the solicitation closing date and time as follows:

1. Local Offerors Based in Sierra Leone (Electronic OR Physical Hard Copies): Offerors based in Sierra Leone must submit their proposals in EITHER electronic format via email OR physical hard copies prior to the closing date and time:

0. Electronic Submission: Email the complete proposal (Volumes 1, 2, and 3) to ContractFreetown@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format (maximum 30MB per email); OR

0. Physical Hard-Copy Submission: Deliver sealed physical hard copies—consisting of two (2) copies of Volume 1, two (2) copies of Volume 2, and four (4) copies of Volume 3—clearly marked with Solicitation Number 19SL2027R0002 to the General Services Office (GSO), U.S. Embassy Freetown, Southridge Hill Station, Freetown, Sierra Leone.

1. Offerors Based Outside of Sierra Leone (Electronic Copies Only): Offerors based outside of Sierra Leone (such as U.S. or international carriers) are required to submit their complete proposal (Volumes 1, 2, and 3) electronically only via email to ContractFreetown@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format (maximum 30MB per email) prior to the closing date and time. Physical hard-copy submissions are not required from offerors based outside of Sierra Leone.

PLACE OF CONTRACT PERFORMANCE:

U.S Embassy Freetown Southridge Hill Station Freetown, Sierra Leone