Sole Source Justification USRAP.pdf

This is a Justification for Other Than Full and Open Competition document submitted by the U.S. Department of State's Office of the Procurement Executive for a sole-source contract award to Keystone Tech (Pty) Ltd. located in Pretoria, South Africa.

The contracting activity is the Overseas Post Pretoria, with the requiring activity being the Bureau of Population, Refugees, and Migration (PRM) / U.S. Citizenship and Immigration Services (USCIS). The action seeks approval to award a new Firm-Fixed-Price (FFP) contract for the rapid design and construction of a temporary modular village for refugee processing at the Embassy Pretoria Annex. The project requires delivery and installation of 14 prefabricated modular buildings comprising 12 modules configured with four private interview suites each and 2 open-plan modules for administrative and biometric processing. Infrastructure installation includes approximately 440 meters of armored cabling, HVAC units, and 90 meters of 100% opacity perimeter fencing. The total estimated contract value is $771,952.41 (R12,505,629) inclusive of 15% VAT. Initial delivery of 4 units must occur within 14 calendar days of Notice to Proceed, with full operational capacity of all 14 units achieved by Week 5.

The justification invokes 41 U.S.C. 3304 as implemented by FAR 6.3, specifically FAR 6.302-2 "Unusual and Compelling Urgency" as the statutory authority. The Government determined sole-source procurement necessary due to an immigration raid that compromised the prior commercial processing site, creating Presidential priority to safely process approximately 4,500 applicants monthly. Market research identified Keystone Tech as the only local vendor capable of immediate design-build delivery within the 14-day mobilization window while meeting specialized security and technical requirements, including integrated panic buttons and opaque fencing. The contract is described as one-time and urgent, with the Government committing to standard competitive procedures for any future permanent facility expansions or long-term structural upgrades.