QUESTIONS AND ANSWERS_19RP3826Q0084.pdf

QUESTIONS AND ANSWERS

RFQ: 19RP3826Q0084

Exterior Wall Repainting and Roofing Project for the Baguio Residence

Q1: Do we have to provide portable toilet for our workers during the whole duration of the project? Or do you have an available toilet that we can use for our workers?

A1: Refer to Amendment 002 Scope of Work 8.c

Q2: If leaks, poor quality sealant, damaged flashings, or repairs are noted on the roof during preparation- is their repair and or replacement included in this Scope of Works

A2: Refer to Amendment 002 Scope of Work 2.a.5

Q3: If woodwork is found to be extensively rotted once the paint is scraped back - is the repair and replacement include in this SoW

A3: Refer to Amendment 002 Scope of Work 2.a.5

Q4: If gutters are found to be rusted through or with holes - is the replacement included in this Scope of Work?

A4: Refer to Amendment 002 Scope of Work 2.a.5

Q5: Is plastering to a smooth finish required for walls and veranda ceilings or just painting over any uneven areas after preparation?

A5: Refer to Amendment 002 Scope of Work Section 2. Technical Provision

Q6: Are there any special conditions required to protect the bougainvillea plants surrounding the property?

A6: Refer to Amendment 002 Scope of Work Section 4. Quality Control

Q7: It was noted at the site visit that in several areas the bougainvillea plants have grown tight against the wall which will not allow the surfaces behind to be treated or painted

-are best efforts with this issue satisfactory or should the plants be moved away from the wall to allow painting and treatment of the walls?

A7: Refer to Amendment 002 Scope of Work Section 4. Quality Control

Q8: It was noted at the site visit that two if the first-floor window shutters are badly rotted

- is their replacement included in this scope of work?

A8: Refer to Amendment 002 Scope of Work Section 2.a.5

Q9: Are the liquidated damages applicable for rain and weather delays?

A9: Adverse weather days will be treated in accordance with FAR 52.249‑14, Excusable Delays. Work is required to be performed only in favorable weather conditions per Section 4(b), and any approved extension will prevent the assessment of liquidated damages under FAR 52.211-12.

Q10: Are there toilet and washing facilities available on site or should they be provided on a temporary basis

A10: Refer to Amendment 002 Scope of Work 8.c

Q11: During the inspection we observed extensive cracking, together with areas of chipped, spalled and delaminated plaster and concrete across several elevations.

Section 2(a)(1) of the Scope of Work requires cracks larger than 1/8″ to be widened and deepened to approximately 1/4″ × 1/4″ and filled with elastomeric sealant.

Please confirm:

(a) that all such crack routing and filling is to be included within the firm fixed price;

(b) whether the repair of chipped, spalled or delaminated plaster and concrete — as distinct from crack filling — falls within the scope of this contract, or is to be treated as additional work under a separate instruction;

(c) whether Boysen Acrytex Cast, or an approved equivalent patching and skimming compound, is acceptable for levelling chipped areas prior to priming; and

(d) whether the Government can indicate an anticipated extent, by percentage or area, of such repair against which offerors should price.

A11:

(a) Refer to Amendment 002 Scope of Work Section 2.a Surface Preparation

(b) Refer to Amendment 002 Scope of Work Section 2.a.1

(c) Refer to Amendment 002 Scope of Work Section 2.e

(d) No major repair for this task. Refer to Amendment 002 Scope of Work Section

2.a.5

Q12: Section 2(a)(3) requires a zinc sulphate neutralising solution followed by a 48-hour drying period before paint is applied. Please confirm whether this requirement applies only to new and previously unpainted surfaces, or to all areas scraped back to bare substrate under Section 2(a)(4).

A12: Yes as stated in Scope of Work Section 2.a.3 and 2.a.4

Q13: Section 1(c) includes the exterior surfaces of door and window casements and jambs. Please confirm:

(a) the substrate of these frames where mixed — timber, steel or aluminium — and the corresponding coating system for each;

(b) whether any anodised or powder-coated aluminium frames are included, and if so the required surface preparation and primer;

(c) whether existing perimeter sealant between frames and adjacent concrete is to be raked out and renewed, or left undisturbed;

(d) whether ironmongery — hinges, handles, locks and closers — is to be removed and refitted, masked, or coated; and

(e) whether glazing is to be protected by masking only, and the standard of glass cleaning required upon completion.

A13: Refer to Scope of Work Section 1.c

Q14: A number of wall sections are partially or wholly obscured by mature planting. Please advise:

(a) whether these surfaces are within scope and are required to be prepared and coated;

(b) whether the Contractor may prune, tie back or temporarily relocate planting to gain access, and whether prior COR approval is required in each instance;

(c) if planting may not be disturbed, whether concealed surfaces are to be omitted or coated only to the extent reasonably accessible; and

(d) the procedure for recording the condition of planting prior to commencement, having regard to the Contractor's obligation under Section 4(e) to replace any plants damaged during the works.

A14: Refer to Amendment 002 Scope of Work Section 4. Quality Control

Q15: Section 8(c) provides that the COR shall designate an area where the Contractor may establish temporary storage and locker space. On that basis we understand that materials, tools, scaffolding and protective coverings may remain on site overnight within the designated area. Please confirm:

(a) that understanding, together with the location and approximate size of the area to be designated;

(b) whether scaffolding may remain erected against the building overnight, and over weekends and holidays;

(c) any requirements for the secure storage of paints and solvents, and whether a separate flammable materials store is required;

(d) whether the Contractor is to provide its own security for stored materials, or whether compound security applies; and

(e) the procedure and lead time for bringing materials, tools and equipment through the gate on each occasion.

A15:

(a) Refer to Amendment 002 Scope of Work Section 8

(b) Refer to Amendment 002 Scope of Work Section 2.d.2

(c) Refer to Scope of Work Section 12.b

(d) No need for own security for stored materials

(e) Refer to Amendment 002 Scope of Work Section 4

Q16: Please confirm the exact Acrytex topcoat product and sheen required for concrete surfaces — gloss, semi-gloss or flat — and the specific white shade, together with confirmation of whether an existing colour is to be matched.

A16: Refer to Scope of Work Section 2.b Concrete Surfaces

Q17: Please confirm the primer and finish system, product and colour required for wood surfaces, and the date by which the COR will select the finish colour, as this bears directly on our programme.

A17: Refer to Amendment 002 Scope of Work Section 2.b Wood Surfaces

Q18: Please confirm the required dry film thickness for each coating system, and whether the COR or an appointed inspector will witness the wet film and Elcometer readings required under Section 2(e)(6).

A18: Refer to Amendment 002 Scope of Work Section 2.b Coating system and Section

4.h

Q19: Please advise the anticipated turnaround time for COR approval of colour swatches and actual samples under Section 4(d), as this approval is a dependency for each coat.

A19: Refer to Amendment 002 Scope of Work Section 4.d

Q20: In respect of the metal roofing, please confirm that the work is limited to preparation and the application of two coats of Boysen Roofguard in Baguio Green T5550, and that no replacement of perforated or corroded roof sheeting, gutters or downspouts is contemplated within this contract.

A20: Refer to Amendment 002 Scope of Work Section 2.a.5

Q21: Section 1(c) refers to the exposed sides of roof gutters. Please confirm that internal gutter surfaces are excluded from the scope.

A21: Refer to Scope of Work Section 1.c

Q22: Please confirm whether the surface areas stated in Section 1(d) — 810 m² roofing, 1,725 m² concrete and 620 m² wood panels — represent the Government's measured quantities, and whether any adjustment will be made should site verification, which Section 1(b) requires of the Contractor, differ materially from those figures.

A22: Refer to Section A - Pricing

Q23: Section G.5.2 provides that security screening of the Contractor's personnel is anticipated to take 21 days following submission of the workforce list, which is due 10 calendar days after award. Please confirm whether the Notice to Proceed, from which the 80 calendar day performance period runs under FAR 52.211-10, will be issued before or after the badging of our workforce is complete.

A23: Yes

Q24: Please advise how adverse weather days will be treated, having regard to Section

4(b) which requires that all work be carried out in favourable weather conditions, and to the liquidated damages of PHP 15,478.00 per calendar day. We should be grateful to know what documentation the Contracting Officer will accept in support of any claim for excusable delay.

A24: Adverse weather days will be treated in accordance with FAR 52.249‑14, Excusable Delays. Work is required to be performed only in favorable weather conditions per Section 4(b), and any approved extension will prevent the assessment of liquidated damages under FAR 52.211 12.

Q25: Section G.1.1 requires payment protection to be furnished within 10 calendar days after award, whereas Block 12B of the Standard Form 1442 states 40 calendar days.

Please confirm which period governs, and whether an irrevocable letter of credit or bank guarantee in the form of Attachment 3 is acceptable in place of Standard Forms 25 and 25A.

A25:

(a) Refer to Standard Form 1442 Block 12B and Section G.1.1.

(b) Refer to Section G.1.0

Q26: Please confirm whether progress payments are available against the monthly payment request referred to in Section E, and whether any retention will be applied.

A26: Refer to Section F