SOLICITATION_19RP3825Q0044.pdf

This is a Request for Quotations (RFQ) solicitation package for preventive maintenance of the Consular Sound System at the U.S. Embassy Manila Chancery Compound in the Philippines. The scope includes maintenance services for 99 sets of sound system equipment consisting of central control units, amplifiers, microphones, and speakers with monthly preventive maintenance visits scheduled for the first Wednesday of each month.

The contract will have a one-year base period with three one-year options plus a 6-month extension. A mandatory site inspection and pre-quotation conference is scheduled for February 12, 2025 at 2:00 PM local time. Quotes are due by February 21, 2025 at 4:30 PM Philippine time and must be submitted electronically to ManilaContracting@state.gov. The contract will be awarded to the lowest-priced, technically acceptable offer. Key requirements include maintaining equipment like AudioFLEX chassis, power amplifiers, microphones, speakers and control panels. The contractor must respond to unlimited service calls within 4 hours and provide a monthly maintenance report. Offerors must be registered in SAM and demonstrate prior experience with similar services in the Philippines or internationally.