19RB1025R0009_BPA Invitation letter.pdf

Belgrade, Republic of Serbia November 21, 2024

SUBJECT: Notice of establishment of a Blanket Purchase Agreement (BPA) for janitorial services to the U.S. Embassy Belgrade.

Dear Prospective Offeror:

The Embassy anticipates awarding one or more Blanket Purchase Agreements (BPA) from this RFQ to the most qualified local firms, who are technically acceptable, responsible, and clearly intend to provide janitorial services to the U.S. Government at local market prices or below.

We estimate that the volume of purchases through this BPA will be not more than USD 250,000.

The Embassy is not obligated to purchase any definite amount under this BPA, and the amount of any one purchase will not exceed the equivalent of USD 3,500.00.

Value Added Tax (VAT) is not applicable to purchases made under this BPA because the U.S.

Embassy has a VAT exemption certificate from the host government. The Embassy will issue an SNPDV form to the vendor for each invoice or as otherwise required by local laws and regulations.

Rates for janitorial services shall be paid at the vendor's current rate schedule at time of issuance of a BPA Call, given rates are fair and reasonable. Due to price volatility within the local market, the vendor will provide its current price upon each BPA Call request.

Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of a correct summary invoice in electronic format (pdf). The summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all deliveries made during the monthly billing period. The invoice shall identify the call orders/delivery tickets covered therein, stating the total value, and supported by recent copies of the BPA call orders.

The Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses applicable to the resulting BPA and to all purchases made under this BPA are included in the Request for Quotes (RFQ) attachment and will be made part of the BPA.

We invite you to submit the documents stated in Section 3 SOLICITATION PROVISIONS of the attached solicitation no later than close of business on December 7, 2024, if you wish to compete for award of a Blanket Purchase Agreement.

Offerors shall be registered in the SAM (System for Award Management) database at www.SAM.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be http://www.sam.gov/ registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Instructions on how to apply for a Unique Entity Identifier (UEI) and register in SAM are available at this web address: https://rs.usembassy.gov/procurement-opportunities/

The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. Offers from companies without a UEI number will be considered technically unacceptable.

For any questions or concerns regarding the BPA announcement, please contact the Embassy Procurement Sect ion by email at BLG-Procurement@state.gov

Sincerely, Damian Richard Contracting Officer https://rs.usembassy.gov/procurement-opportunities/ mailto:BLG-Procurement@state.gov