19PS4725Q0006_GARDEN_LANDSCAPE SERVICES_1.pdf

19PS4725Q0006

KOR – GARDENING/LANDSCAPE SERVICES

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15492674

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

Thursday

July 31, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Keyong L. Teriong

b. TELEPHONE NUMBER (No collect calls)

+680 5872920 x2101

8. OFFER DUE DATE/LOCAL

TIME:

Friday

August 29, 2025, at 2PM

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. EMBASSY KOROR

P.O. BOX 6028

OMSANGEL/BEKLELACHIEB

KOROR, PALAU 96940

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO

CODE 16. ADMINISTERED BY CODE

GSOKoror@state.gov

U.S. EMBASSY KOROR

OMSANGEL/BEKLELACHIEB

KOROR, PALAU 96940

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

LANDSCAPE/GARDENING SERVICES

Refer to the attached Scope of Work and Terms & Conditions.

1 LOT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 mailto:GSOKoror@state.gov

Prescribed by GSA – FAR (48 CFR) 53.212

STANDARD FORM 1449 (REV. 2/2012)

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Refer to the attached Scope of Work and Terms & Conditions.

1 LOT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

OVERSEAS MODEL

COMMERCIAL ITEM FORMAT

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19PS4725Q0006, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PS4725Q0006, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

U.S. Embassy Koror

Date: July 31, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19PS4725Q0006

Enclosed is a Request for Quotations (RFQ) for Landscape/Gardening Services in the U.S.

Embassy Koror. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on Thursday, August 7, 2025, at 10:00 AM (local time) at the US

Embassy Koror in Airai. Prospective offerors/quoters should contact Keyong L. Teriong by phone at + 680 587-2920 x 2101 or email TeriongKL@state.gov for additional information or to arrange entry to the building.

Quotations are due on Friday, August 29, at 2:00 PM. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to GSOKoror@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-

Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

mailto:TeriongKL@state.gov mailto:GSOKoror@state.gov https://www.sam.gov/

Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Andrew Danto

Contracting Officer

Enclosure:

Scope of Work

07/29/2025 02:45 GMT

Danto, Andrew (DantoAK@state.gov)

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S-19PS4725Q0006

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy in Koror, Palau. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

• September 30, 2025 – September 29, 2025

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional

Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary

Additional Services with 24-hour advance notice.

Minimum: The Government shall place orders totaling a minimum of 2,000 square meters.

This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 5,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional

Services, if applicable, provided and requested under Temporary Additional Services. The

Contractor shall also include a copy of the COR’s written confirmation for the Temporary

Additional Services.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to

VAT are:

2.2. BASE PERIOD

1. Base Year Firm-Fixed Price for Standard Services for this Contract:

1a. Price per Month* x 12 months **Price per Year

2. Base Year Firm-Fixed Price for Temporary Additional Services for this Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Base Year 2000 square meter

2c.

Total Temporary Additional Services Not to Exceed

(NTE) Price for Base Year (Total = items 2a x 2b) **

3. Base Year Total for All Services (Total = items 1a +2c) **

4.

VAT *

5. Base Year Total for All Services plus VAT (Total = items 3 +4) **

*[Offeror/Bidder: Insert price]

**[Offeror/Bidder: Insert total price]

2.3. FIRST OPTION YEAR PRICES

1. Option Year 1 Firm-Fixed Price for Standard Services for this Contract:

2.

Option Year 1 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 1 2000 square meter

2c.

Total Temporary Additional Services Not to Exceed

(NTE) Price for Option Year 1(Total = items 2a x 2b) **

3.

Option Year 1 Total for All Services (Total = items 1a

+2c) **

4. VAT *

5. Option Year 1 Total for All Services plus VAT (Total = items 3 +4)

2.4 SECOND OPTION YEAR PRICES

1. Option Year 2 Firm-Fixed Price for Standard Services for this Contract:

2.

Option Year 2 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 2 2000 square meter

2c.

Total Temporary Additional Services Not to Exceed

(NTE) Price for Option Year 2 (Total = items 2a x 2b) **

3.

Option Year 2 Total for All Services (Total = items 1a

+2c) **

4. VAT *

5. Option Year 2 Total for All Services plus VAT (Total = items 3 +4)

2.7 GRAND TOTAL

Base Year *

First Option Year *

Second Option Year *

Third Option Year *

Fourth Option Year *

Grand Total – Base plus All Option Years **

CONTINUATION TO SF-1449

RFQ NUMBER 19PS4725Q0006

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at U.S. Embassy Koror in Airai. The Contractor shall perform gardening services in all designated spaces. The contract will be for one-year period from the date of the award, with two (2) one year options.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.14.3. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. SUPERVISION

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the

Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.

Government staff. The supervisor shall have supervision as his or her sole function.

1.3.2. SCHEDULES

1.3.2.1 The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:30 AM to 4:30 PM to Friday. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.2.2 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall comply with local labor laws to avoid overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional

Services.

1.3.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the

COR. These visits shall be surprise inspections to those working on the contract. A copy of the inspection report shall be provided to the COR within five (5) business days of inspection. The

Contractor shall meet monthly with the COR to address any issues in this contract. The

Contractor shall take meeting notes (minutes) and send them to the COR within four (4) business days after the meeting for COR acceptance and approval.

1.3.4 TECHNICAL GUIDANCE

The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.3.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors.

The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 15 days after contract award, and must be updated at least quarterly, or as needed.

1.3.5.1. The Grounds Maintenance Plan shall include a timeline, broken down daily, monthly, quarterly, and annual activities, and shall also include the following:

a) Confirmation of all grounds and landscaping services performed for that previous month for each location. This report shall provide a detailed description of what was performed, what tasks were completed, and where.

b) The planned schedule for the upcoming month covering all applicable services under this contract. The method, frequencies, dates of grass cutting, hedging, trimming, weeding, and turf repair for each property. Depending on the weather, dates may be flexible for relevant activities.

c) Problems/damages found or anticipated on vegetation, ground soil, and manmade or natural installations, e.g., planters, ponds, stone lanterns, and corrective measures for those problems/damages, if any.

d) Logs of any measurements taken required under this contract, such as irrigation penetration.

e) Suggestions for improving aesthetics and value of landscapes.

f) Other matters concerning grounds maintenance and landscaping services, if any.

1.3.5.2 The contractor shall propose in the Grounds Maintenance Plan any new planting of trees, shrubs, or bushes, and shall not commence with new plantings until approved by the COR. Any unauthorized plantings will be immediately removed by the contractor and the areas restored to acceptable conditions.

1.4 LAWN & GROUND-COVER CARE

All areas of lawn and ground cover to be maintained in this contract are shown on the site plan in

Attachment 1.

1.4.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 6 centimeters, as well as maintain control against grass browning. The Contractor is responsible for all equipment and fuels needed to complete this task. The contractor shall provide sufficient equipment and labor to complete one full cycle of grass cutting within two business days start to finish.

1. Wedelia. Ground cover species, require trimming. Does not require mowing or cutting.

2. Peanut grass. Ground cover grass species requiring edging, and removal of thread-like vine.

Does not require trimming, mowing or cutting.

3. Bermuda and blue grass. Ground cover species requiring mowing between 3 cm (1”) and 6 cm

(2-1/2”) by height, and a distance of 15 cm (6”) of ground cover from roots of plants and shrubberies.

4. Carabao grass. Ground cover species requiring mowing between 6 cm (2-1/2”) and 12 cm

(5”).

5. Other types of ground cover grass not specified above shall be mowed and maintained at a height of between 4 cm (1-1/2”) and 6 cm (2-1/2”).

1.4.2 EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

Edging shall result in crisp, clean cuts that create straight lines that follow the outline of the adjacent spaces.

1.4.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds (or other unintentional vegetation) into on lawn and landscapes. The contractor shall control weeds to maintain uniformity of vegetation that follows the landscape design. For example, expanses of grass lawn shall be one species of grass and free of other types of vegetation. The contractor shall maintain all sidewalks, curbs, paved surfaces, and landscaping rocks free of weeds. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs, but alternative weed removal techniques such as consistent manual removal is preferred. The

Contractor shall submit the weed killer MSDS to the COR for review and approval by the Post

Occupational Safety Health Officer (POSHO) prior to use.

1.4.5. TURF REPAIR AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic, and any type of soil erosion regardless of the cause, at no increase to the contract price. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas. The Contractor shall level the seeded or sodded area and apply additional soil over lawns or around rots of plants. Maintain drainage over root area and cover up exposed root areas.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, turf repair, and soil treatment according to the climate or changes in season, shall be part of the contractor's Grounds Maintenance Plan.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.5. PRUNING

1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance

Plan, showing the method, frequencies, and dates of pruning. The Contractor shall ensure that all heavy pruning is accomplished during the proper season according to best horticultural practices.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

a) Direct and encourage plant growth in directions desired,

b) Remove dead and unsightly growth, and

c) Maintain a neat and attractive appearance, and maintain proper shape at all times

d) Maintain a clear zone along perimeter walls as instructed by the COR

e) Prevent growth from blocking or inhibiting sidewalks, walk-ways, and roads.

1.5.4. The Contractor shall regularly trim trees and remove vines or other vegetation growing over perimeter walls. All concertina and razor wire must be free from vegetation at all times.

1.5.5. Quarterly, the Contractor shall trim trees and tree components up to 10’ (3 meters) above ground, or up to 30’ (9 meters) where hand tools on telescopic poles can be effectively used. For example, trimming of palm trees with telescopic hand saw. Trees to be trimmed and maintained are shown on the site plan at Attachment 1.

1.5.6. When the Contractor is pruning, any cuts greater than 25 millimeters in diameter shall be covered with a commercial tree wound dressing compound to protect against rotting, insect entry, or disease. The Contractor shall be responsible to provide the proper equipment for pruning and trimming.

1.5.7. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. The Contractor shall obtain approval from the COR prior to relocating or replacing any tree, shrub, arbor or plant life.

1.5.8 PERMITS

The Contractor shall process and obtain the necessary permits or permission(s) needed from the appropriate authorities in order to trim the trees or any other service which requires legal permissions for the services provided in this Contract. The Contractor shall initiate the process with sufficient lead time in order to execute the services in a timely manner. The Contractor will not provide these services until the necessary permission is legally granted.

1.6. LEAF REMOVAL

1.6.1. The Contractor shall daily remove leaves from all surfaces (hardscape & softscape) at all service locations listed in paragraph 1.15, using rakes, brooms, and leaf blowers. Leaf blowing will only be allowed near residential areas during hours approved by the COR.

1.6.2. In order to limit noise and air pollution, any gasoline-powered leaf blowers used shall be

4-stroke engine only, if available. The contractor shall include leaf removal activities in the monthly Grounds Maintenance Plan and Work Schedule and include hours of operation of noise-producing equipment.

1.6.3. The Contractor shall remove leaves and other debris from the Chancery Parking Building

(all surfaces, including stairwells) weekly.

1.7. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost. Salvaged plastic or metal containers may not be reused in place of plant pots.

1.8. REMOVAL OF DEBRIS

1.8.1. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the areas, at all service locations listed in paragraph 1.15.

1.8.2. The Contractor shall remove all debris and equipment from the work site before the end of each workday to prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal sites designated by the COR. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.8.3. At the CMR, the Contractor shall, according to the collection schedule, routinely move all solid waste bins (including household trash and recycling) from the designated disposal site to the front gate for collection by the solid waste contractor and return them to the disposal site once emptied. Weekly, the Contractor shall wash and clean all garbage containers and clean the garbage dumpsite at the CMR.

1.9. WATERING

1.9.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall consider the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment to provide sufficient irrigation in all applicable areas covered by this contract.

1.9.4. The Government shall furnish the supply of water.

1.9.5. If any areas of the government furnished sprinkler system are not operational, or insufficient in any way, the Contractor shall use Contractor furnished irrigation equipment to ensure all ground cover areas are adequately irrigated to ensure moisture levels are sufficiently maintained as specified in paragraph 1.9.1.

1.10. FERTILIZER AND AERATION

1.10.1. The Contractor shall fertilize, aerate, and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing, aerating and liming in the Grounds Maintenance Plan. The fertilizer type must be approved by the COR prior to use. Organic fertilizer is preferred. If artificial or chemical fertilizers are to be used, the Contractor shall submit the relevant MSDS to the COR for review and approval by the Post Occupational Safety Health Officer (POSHO) prior to use.

1.10.3. The Contractor shall fertilize the lawn areas a minimum of two times per year and aerate lawn areas a minimum of once per year.

1.10.4. The Contractor shall fertilize and aerate soil under the trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.11 PEST AND DISEASE CONTROL

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The

Contractor shall submit pesticide MSDS to the COR for review and approval by the POSHO prior to use.

1.12. HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement. Use of such substances are subject to

POSHO approval by submitting relevant MSDS via the COR. The Contractor shall report all instances of chemical safety mishap to the COR.

1.12.1. Labelling. All chemicals used for the provision of services under this contract shall be properly labelled in English. All chemicals must be labeled (according to OSHA standards using the Safety Data Sheet (SDS) forms and methods) and approved by the COR and A/POSHO, in writing, prior to their utilization. Chemicals shall remain in their original containers to preserve the manufacturer’s information and warnings. If another container is to be used, it must contain the same safety information and labeling as the original packaging.

1.12.2. Safety Measures. The Contractor shall submit a plan for safety measures to be taken regarding hazardous and toxic products. This plan shall be updated in accordance to both U.S.

and local health and safe regulations, as well as whenever the COR considers it necessary.

1.13. PRESSURE WASHING

The Contractor shall supply all necessary equipment, including commercial/industrial grade pressure washing machines, either gasoline or electric powered, with a minimum output pressure of 2,000 PSI (150 BAR), for each location where pressure washing is required. The contractor shall provide sufficient equipment a labor to complete a full cycle of pressure washing all required locations within 10 business days start to finish. Upon completion of pressure washing, paved surfaces should be uniform in look and free of streaks caused by overly narrow water jets.

1.13.1. All walkways, entrances, driveway/drive circle, and hardscape paths shall be pressure washed quarterly, or additionally as directed by the COR.

1.13.2. The locations listed below, and shown on the site plan at Attachment 1, shall be pressure washed quarterly, or additionally as directed by the COR.

a) All driveways, walkways, sidewalks, and entrances at Chancery Compound,

b) All driveways, walkways, sidewalks, and hardscape paths at the CMR.

1.13.3. CHANCERY PARKING

Shall be pressure washed quarterly, or as needed. This work shall be performed when occupied by the fewest cars, and as forecast in the Grounds Maintenance Plan, and to be approved by the

COR.

1.14. CLEANING OF SEDIMENT BUILD-UP ON ROADS, DRIVEWAYS, AND ROAD

CURBS

All roadside curbs in all applicable areas covered by this contract shall be maintained free of any build-up of sediment or debris. The contractor shall be responsible for proper disposal of all sediment and debris collected. Under no circumstances shall the sediment and debris be swept, scooped, or blown into the drainage system.

1.14.1. The Contractor shall periodically power wash curbs after sediment and debris removal in order to prevent staining and discoloration of the curbs. The schedule of power washing of curbs shall be specified in the Grounds Maintenance Plan.

1.14.2. The contractor shall pressure wash all roads and driveways annually to maintain the appearance of paved roads and driveways.

1.14.3. LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days.

All services are to be delivered on regular Post working days.

a) Chancery Compound 11,681 square meters

b) Chief of Mission's Residence (CMR) 7,450 square meters

*Actual addresses shall be provided after contract award.

Reference site plan at Attachment 1.

2. WORKING HOURS

All work shall be performed from Monday through Friday except for the holidays identified in

Attachment 3, between the hours of 7:30 am and 4:30 pm. Other hours may be approved by the

Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0 DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION DELIVERY DATE DELIVER TO:

Evidence of Insurance 10 days after award Contracting Officer

List of Personnel, and security clearance documents (listed in paragraph 4.4.1.)

10 days after award for the initial list, and updated monthly thereafter, or for replacement or

COR

new personnel, 30 days prior to their proposed utilization

Safety Plan 15 days after award COR

Grounds Maintenance Plan 15 days after award and every

30 days thereafter

COR

Schedules Weekly COR

Transition Plan 15 days after award COR

Payment Request Monthly COR

Horticulturist/Specialist Report 30 days after award and semi-annually thereafter

COR

Irrigation penetration depth measurements log

Monthly COR

Pest control report Within 5 days of pesticide application

COR

Contractor’s Quality Inspection

Report

Monthly, within 5 days of inspection

COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The

Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. The

Contractor’s personnel must be able to understand and speak English. The Contractor shall provide a training program for its personnel for continuous improvement of performance and services.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

a) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

b) Unauthorized use of Government property, theft, vandalism, or immoral conduct;

c) Unethical or improper use of official authority or credentials;

d) Security violations; or,

e) Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the

Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the

Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take thirty (30) days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Police Clearance (Palau)

Working Permit

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5. GENERAL SAFETY RESPONSIBILITIES

a) Contractor shall demonstrate understanding of their responsibilities under Post Managed

Construction Project safety program by addressing hazards in preplanning processes and meetings, Prior to starting a new assignment, the Contractor shall be required to review the work site and identify hazards that may occur while performing the job.

b) The Contractor shall provide their employees with a safe and healthful condition of employment. The Contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract and all international and local safety laws. The Contractor shall make sure that the safety features of the equipment like proper guards are installed and not to be removed during the performance of the services.

c) The contractor shall be responsible for the removal and/or disposal of hazardous waste generated from the project. Hazardous waste generated from the project must be removed and disposed of in accordance with the Department's Hazardous Waste Management Policy as well as local rules and regulations.

d) The contractor shall ensure proper Safety, Health and Environmental requirements applicable to the project are followed. Prior to any herbicide/pesticide application the contractor shall submit to the POSI-10 the MSDS (Material Safety Data Sheets) and a completed Pesticide

Application Plan Form for approval.

e) The contractor shall report all accidents to the POSHO for documentation so that corrective actions can be implemented.

f) The contractor shall not leave all equipment and tools unattended or lying in the grounds.

When not in used all equipment and tools are to store in the proper and appropriate storage facility.

6. MATERIALS AND EQUIPMENT

6.1. The Government shall provide items listed in Attachment 2 , Government Furnished

Property. The Contractor has the option to reject any or all Government furnished property or items. However, if rejected, the Contractor shall provide all necessary property, equipment, or items, adequate in quantity and suitable for their intended purpose, to perform all the work and provide all the services at no additional cost to the Government. All government furnished property or items are provided in an “as is” condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from the time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall inform the COR of any malfunction or damage to Government furnished property. The

Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2. The Contractor shall provide the tools and equipment as described in Attachment 3 , Contractor-Furnished Property. The Contractor shall be responsible for any additional materials and equipment beyond what is described in Attachment 3 that may be necessary to perform services required by the SOW at no additional cost to the Government. The Contractor shall provide industrial type, commercial-grade heavy equipment, appropriate for the work to be undertaken, and include all standard safety features.

6.3. The Contractor shall maintain all Contractor provided equipment in good and safe working order and shall make timely repairs to all contractor provided equipment. Failure to fully meet the requirements of the statement of work due to inoperable equipment is not acceptable under this contract.

6.4. The Contractor shall routinely inspect all garden hoses and immediately repair or replace any leaking hose or hose connection.

6.5. When not in use, the contractor shall keep all materials and equipment in the areas designated by the COR at each service location. These areas must be kept tidy and orderly, and must be free of non-gardening service related materials or equipment, including personal property of contract employees. All equipment and materials must be returned to a designated area at the completion of the workday. Equipment, tools, and materials shall not be left at a site for continuation of work at a later time.

6.6. Equipment and materials in use must never be left unattended. Equipment must be secured before Contractor’s employees go on break or depart the worksite for any reason.

6.7. Contactor provided carts, wheeled bins, dollies or other means of transporting debris, materials, tools, and equipment throughout the service sites must be of a design intended for the applied use. For example, a wheeled dumpster is not an acceptable means for transporting tools.

Furthermore, all transportation equipment must be kept in a clean and presentable condition so that they will not detract from the overall appearance of the grounds.

6.8. The Contractor shall store all flammables, such as fuel, in an appropriate flammables-rated storage cabinet. Flammables cabinets may not be used for general-purpose storage.

6.9. The Contractor shall operate all equipment in the manner intended by the manufacturer and only with the appropriate expendable materials. For example, weed trimmers must use weed trimmer line intended for that purpose, use of zip-ties in place of trimmer line is prohibited.

Furthermore, any manufacturer installed safety features shall not be disabled or removed.

7. INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 GENERAL LIABILITY

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) a). Bodily Injury stated in US Dollars:

Per Occurrence $1,500.00. or the equivalent in local currency

Cumulative $25,000.00 or the equivalent in local currency b). Property Damage stated in US Dollars:

Per Occurrence $1,500.00 or the equivalent in local currency

Cumulative $25,000.00 or the equivalent in local currency

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to: any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract.

7.6The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.7 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.8 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

7.9 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8. LAWS AND REGULATIONS

8.1 Without additional expenses to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the

Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

9. TRANSITION PLAN

Within fifteen (15) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all Landscape/Gardening services set forth in the scope of work.

1. through 8.

All required services are performed and no more than one

(1) customer complaint is received per month.

10.1. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

10.2 Standard. The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

10.3 Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

REFER TO ATTACHED DOCUMENT

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to…