RFQ Questions and Answers.pdf

REQUEST FOR QUOTATION

Question and Answer (QA)s for RFQ19PM0726Q0003 – Custom Made Furniture

1. Line 6: Please clarify the total quantity of desks required.

Are you requesting sixteen (16) double desks providing thirty-two (32) workstations, or eight (8) double desks providing sixteen (16) workstations?

A. The total amount required will be 8 double desks, providing a total of 16 workstations

2. Line 7: Please clarify the total quantity of desks required.

Are you requesting one (1) triple desk providing three (3) workstations, or three (3) triple desks providing a total of nine (9) workstations?

A. We will need 1 triple desk, providing a total of 3 workstations.

3. We were informed that the furniture measurements need to be verify. Should this be done before the solicitation or after the award?

A. A measurement will be conducted during the site visit, and subsequently, the supplier awarded the contract will be required to reconfirm the measurements through a final visit.

4. Regarding the proposal documents to be submitted: Is the Prices document the one provided by you, i.e., the Local Advertisement/Solicitation for Commercial Item? Should we also include the company quotation form?

A. Offers may be submitted using either the form provided by the Embassy or the form customarily used by your company. All submitted forms must be duly signed.

5. Other documents to submit include the technical proposal and the complete qualifications certificate. Could you clarify which document constitutes the complete qualifications?

• Complete qualifications documents that prove your company is capable and eligible to perform are: Company profile, Past performance, Other certifications, etc.

6. The company is registered in SAM.gov; however, the form is 52.212-3. Should this form be submitted, and could you provide guidance on how to obtain it?

A. Yes, the firm needs to be submitted with your offer.

To pull Form 52.212-3 (“Offeror Representations and Certifications— Commercial Items”) you must:

• Go to SAM.gov and log in with your user credentials.

Access Your Entity Registration

• Click “Entity Registrations” in the menu.

• Select “Active” registrations.

• Click on your entity’s DUNS/UEI number or entity name.

View Reps & Certs

• On your entity’s overview page, find the section “Reps & Certs” (sometimes under

“Assertions & Representations”).

• Click “View/Print” or “Download” to see your completed FAR 52.212-3 information.

Download or Print

• You can download it as a PDF or print directly to submit with your RFQ/proposal.

7. Is the 30-day timeframe for delivery and installation of the furniture, or does it apply to delivery only?

A. The 30-day timeframe applies to both delivery and installation of the furniture.

8. Line-Item No. 10: The meeting table dimensions are described as 6.50 m long x

1.80 m wide x 0.75 m high. However, the attached drawings show the same table measuring 6.50 m long x 1.64 m wide x 0.75 m high. Which of the two measurements is correct?

A. The line-item description is correct; the drawing contains an error.

9. Line Items No. 6 and 7: Regarding the network cables to be installed, what are the specifications?

https://sam.gov/

A. The furniture is required to include electrical and internet cabling, with outlets and data ports on the desktop for direct plug-and-play use.

10. Line Items No. 6 and 7: Does the cable installation include everything (RJ45 connector / faceplate installation)?

A. Yes, it includes everything.

11. Line Items No. 6 and 7: For connecting all cables that run to the server rack, is it also required to install a new switch or patch panel?

A. No. The cabling from the server to the wall will already be installed and certified.

12. Line Items No. 6 and 7: Is there technical support available to clarify these questions?

A. Yes, technical personnel will be available to provide guidance.

13. Line Items No. 6 and 7: Do the data points need to be certified?

A. The furniture cabling must be functional. Certification will be performed on site by SENAFRONT’s qualified technology personnel using appropriate equipment.

14. Line Item 1 – Cafeteria area: The wall should be concrete or reinforced gypsum for the installation of the floating table? I remain attentive to your confirmation.

A. The walls were built using the EMMEDUE M2 construction system.

15. Line Item 2 – Reception: The height of the exterior lateral panel is 1.30 meters, which blocks the window light. It is suggested to lower it so that only the exterior lateral panel remains below the window.

A. Please adhere to the description in line Item 2 of the solicitation

16. Please advise how the workstations will be powered, given that the electrical outlets are located on the wall. Additionally, please note that the workstations are being requested with a front divider.

A. The workstations will be powered through the electrical outlets located on the left and right walls, as they must be positioned facing forward. (See below sample image)