19PL9026Q0025_Cargo Van solicitation.docx
DOCX document 31 KB Posted
- Attached to
- Cargo Van (FEV) Purchase
- Solicitation number
- 19PL9026Q0025
- Issued by
-
Department of State
About this file
This is a Request for Quotation (RFQ) for the purchase of a brand new fully electric cargo van for the U.S. Embassy in Warsaw. The solicitation number is 19PL9026Q0025, issued September 11, 2026, with a closing date of September 26, 2026 at 12:00 p.m. Warsaw time. The vehicle must be a 2026 or 2027 model year fully electric cargo van with minimum battery capacity of 85 kW net, accommodating a driver plus two passengers with a double passenger bench. Specific dimensional requirements include minimum length of 480 cm with 300 cm wheelbase, and cargo compartment dimensions of at least 190 cm height, 170 cm width, and 350 cm length. The van must feature a right side sliding door, rear double door with 270-degree opening, fabric upholstery, air conditioning, cabin/cargo wall division, white body color, front and rear park assist with rear view camera, all-season tires, and built-in plywood wall, floor, and wheel arch support in the cargo compartment.
The prospective seller must be a registered business in Poland capable of issuing a Polish sales VAT invoice and providing authorized service in the Warsaw area. The vehicle must comply with Section 889 of the National Defense Authorization Act and be delivered to the U.S. Embassy within 120 days of award. Award will be made to the lowest price, technically acceptable offer, with payment processed within 30 days upon completion of vehicle registration. Prospective contractors must obtain a Unique Entity Identifier (UEI) and be registered in the SAM database prior to submission. Offers must be valid for a minimum of 30 days and submitted in English to WarsawProc@state.gov with the solicitation number in the subject line. All responsible business sources may participate, and questions may be directed to the same email address.
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Text version
Request for Quotation No 19PL9026Q0025– Cargo Van (FEV) Purchase Date Issued September 11th, 2026 Closing date September 26th, 2026 The U.S. Embassy in Warsaw has a requirement to purchase a brand new fully electric cargo van. This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9026Q0025 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through the Revolutionary Federal Acquisition Regulation Overhaul (RFO), effective April 17, 2026. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
Vehicle specifications:
· Model year 2026 or 2027
· Vehicle type: cargo van, driver + 2 passengers (double pax bench)
· Vehicle length min 480 cm, wheelbase min 300 cm
· Cargo compartment min size: height 190 cm, width 170 cm, length 350 cm
· Engine – full electric vehicle with battery capacity min 85 kW net
· Right side sliding door, rear double door, 270 degrees opening
· Fabric upholstery, AC, built in cabin/cargo wall division.
· Body color white
· Park assist front and rear, rear view camera
· All season tires
· Cargo compartment must come with built in plywood wall/floor and wheel arch support
· Vehicle must be offered in the Polish market with authorized service available in Warsaw area.
· Due to registration procedures, prospective seller must be a registered business in Poland and issue a Polish sales VAT invoice.
· The offered vehicle must comply with Section 889 of the National Defense Authorization Act.
· Delivery to US Embassy Warsaw required within 120 days of award.
Offers (in English) are due Friday, September 26th, 2026. 12:00 p.m. Warsaw time. All responsible business sources may submit an offer or ask questions using the following e-mail address: WarsawProc@state.gov . Please include the solicitation number in the subject line of your email. Offer must be valid for a minimum of 30 days. Award will be made to the lowest price, technically acceptable offer. Payment will be processed within 30 days upon completion of vehicle registration procedures.
Prospective contractor must obtain a Unique Entity Identifier (UEI) and be registered in SAM database at www.sam.gov prior to submitting an offer.
The following FAR clauses apply to this solicitation:
FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation FAR 52.209-5, Certification Regarding Responsibility Matters
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