19PL9026Q0022-Fuel Solicitation_.docx
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- Attached to
- Blanket Purchase Agreement for Fuel Purchase for U. S. Mission Government Official Vehicles
- Solicitation number
- 19PL9026Q0022
- Issued by
-
Department of State
About this file
This is a Blanket Purchase Agreement (BPA) solicitation issued by the U.S. Mission to Poland for fuel supply services. The Department of State seeks qualified fuel companies to provide gasoline and diesel fuel for Government Official Vehicles (GOVs) operated by the Mission. The BPA will establish pricing and terms for fuel purchases on an as-needed basis, with the expectation that vendors will deliver fuel at designated locations or accept fuel cards for vehicle refueling. The agreement is intended to streamline procurement processes and ensure reliable fuel supply for Mission operations.
The solicitation requires vendors to submit pricing proposals that clearly state unit prices for unleaded gasoline and diesel fuel, along with any applicable surcharges or fees. Vendors must demonstrate capability to meet fuel delivery requirements, maintain quality standards consistent with Polish regulations, and provide reliable service throughout the contract period. The BPA will be awarded to one or more qualified vendors based on competitive evaluation criteria including price, past performance, technical capability, and company experience. Interested companies must submit complete proposals by the specified deadline, including evidence of fuel company credentials, proof of authorization to operate in Poland, and references from previous government or commercial clients.
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Text version
Request for Quotation No. 19PL9026Q0022 – Blanket Purchase Agreement for Fuel Purchase for U.S. Mission Government Official Vehicles Issued Date: September 8th, 2026 Closing Date: COB September 24th, 2026 The U.S. Mission to Poland seeks fuel companies that will provide fuel for Government Official Vehicles (GOV) under a Blanket Purchase Agreement (BPA). This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, offers are being requested and a separate written solicitation will not be issued. The solicitation number is 19PL9026Q0022 and is issued as a Request for Quotation. The solicitation/contract will include all applicable FAR provisions and clauses and any applicable Department of State/agency class deviations.
Conditions of the Agreement:
-prospective vendor will issue approximately 80 fuel purchase cards, divided into sub accounts. Fuel cards will identify the GOV tag (registration) number. The fuel card will allow us to purchase fuel and/or car wash service, and/or pay for toll charges.
-prospective vendor must possess a network of fuel stations in Poland covering main roads and biggest cities including Warsaw and Krakow -a summary invoice shall be submitted monthly or upon expiration of the BPA, whichever occurs first, for all purchases made during the billing period with divisions into sub accounts. Invoice must indicate value added tax and be compliant with Polish tax regulations. Therefore, prospective vendor’s business must be registered in Poland.
-this agreement will be signed for a period through September 29th, 2027. The Embassy plans to sign agreements with multiply suppliers.
-prospective fuel supplier must possess the Unique Entity Identifier (UEI) and be registered in the SAM database.
Solicitation due time and date is COB (Warsaw time), September 24th, 2026. All responsible business sources may submit an interest letter or ask questions using the following e-mail address WarsawProc@state.gov. Please include the solicitation number in the subject line of your email.
FAR 52.212-1 instructions to offerors – Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation
SENSITIVE BUT UNCLASSIFIED
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