MakeReady_Solicit.document_19PL9018R0002.pdf

Make Ready (Painting and Cleaning), Solicitation 19PL9018R0002

MAKE READY SOLICITATION

UNIFORM CONTRACT FORMAT

SECTION A

OMB APPROVAL NO.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19PL9018R0002

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

4/4/2018

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

American Embassy Warsaw, Poland General Services Office Ul. Piekna 14 A 00-539 Warszawa

American Embassy Warsaw, Poland General Services Office Ul. Piekna 14 A 00-539 Warszawa

9. FOR INFORMATION

CALL: Contracting Officer

A. NAME

Joel Dylhoff B. TELEPHONE NO. (Include area code) (NO COLLECT

CALLS) 48-22/504 2477

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Make Ready (Painting and Cleaning) at the Residential Government Properties in Warsaw as specified in Section A through J of the attached package.

11. The Contractor shall begin performance within 10 calendar days and complete it within 365 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 2 copies to perform the work required are due at the place specified in Item 8 by 16:00 (hour) local time 05/07/2018 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER

DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION

PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

Financial Management Office, American Embassy

Al. Ujazdowskie 29/31, 00-540 Warszawa

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of

(a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN

(Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C.

AWARD

DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all make-ready services for residences for American Embassy in Warsaw, Poland as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready. The Contractor shall furnish services according to task orders issued by the Contracting Officer. The task orders shall be issued in writing and shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of 5,000.00USD worth of services. The maximum amount of services ordered under each year of the contract will not exceed 150,000.00 USD worth of services.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 CURRENCY

OFFERS AND PAYMENT IN U.S. DOLLARS - U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS - Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

B.3.3 BASE YEAR PRICES.

The base year starts from the date of the award and continues for a period of twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

NO. ITEMS DESCRIPTION

UNIT OF

MEASURE

UNIT NET PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

Paint walls and ceilings with two coats of any interior white flat paint sqm

Paint ceilings and walls with latex white paint for bathrooms and kitchens

3 Paint walls with two coats of paint specified in C.2.1.2 (b) sqm

Paint doors, cabinets, windows and wood surfaces - two coats latex paint for doors and windows.

Paint railings or window bars - two coats (any kind of alkyd paint).

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm

7 Paint the baseboard with semi-gloss acrylic paint rm

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water based lacquer Sqm

Sand wooden steps and prime and lacquer with two coats of water based lacquer Ea

Sand hard wood floors and prime and lacquer with two coats of

11 Apply wood filling on parquet floors sqm

Buff parquet floors previously finished with water based lacquer and lacquer with water based lacquer

13 Strip old wax coast from parquet and wax parquet floors sqm

Cleaning Windows C.2.4 (a)(15)

Clean windows, including windows insect screens, interior blinds and shades

Shampooing Carpets C.2.3

15 Shampoo carpets sqm

16 Shampoo sofas ea

17 Shampoo chairs ea

18 Shampoo armchairs ea

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies and terraces.

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea

21 Clean set of furniture for houses ea

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea

Gardening services C.2.10

23 Minor gardening services Sqm

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve month period* ea TOTAL NET estimated in PLN per 1 property______________ x 40=

Total Base Option Year*:

TOTAL (NET) __________________ PLN

VAT __________________ PLN

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.3.3 FIRST OPTION YEAR PRICES.

The option year continues for a period of subsequent twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

Paint walls and ceilings with two coats of any interior white flat

Scrape wooden railings and prime and lacquer with two coats of

Clean windows, including windows insect screens, interior blinds

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, residential properties during twelve month period* ea TOTAL NET estimated in PLN

Total First Option Year*:

VAT __________________ PLN

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less

B.3.4 SECOND OPTION YEAR PRICES.

The option year continues for a period of subsequent twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

Paint walls and ceilings with two coats of any interior white flat

Scrape wooden railings and prime and lacquer with two coats of

Clean windows, including windows insect screens, interior blinds

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, residential properties during twelve month period* ea TOTAL NET estimated in PLN

Total Second Option Year*:

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less

B.3.5 THIRD OPTION YEAR PRICES.

The option year continues for a period of subsequent twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

Paint walls and ceilings with two coats of any interior white flat

Scrape wooden railings and prime and lacquer with two coats of

Clean windows, including windows insect screens, interior blinds

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, residential properties during twelve month period* ea TOTAL NET estimated in PLN

Total Third Option Year*:

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less

B.3.6 FOURTH OPION YEAR PRICES

The option year continues for a period of subsequent twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

Paint walls and ceilings with two coats of any interior white flat

Scrape wooden railings and prime and lacquer with two coats of

Clean windows, including windows insect screens, interior blinds

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, residential properties during twelve month period* ea TOTAL NET estimated in PLN

Total Fourth Option Year*:

TOTAL (NET) __________________ PLN

VAT __________________ PLN

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less

B.3.8 GRAND TOTAL PRICE FOR BASE YEAR PLUS FOUR OPTION YEARS

Base Year Total: ____________________ PLN (GROSS)

First Option Year Total: ____________________ PLN (GROSS)

Second Option Year Total: ____________________ PLN (GROSS)

Third Option Year Total: ____________________ PLN (GROSS)

Fourth Option Year Total: ____________________ PLN (GROSS)

Grand Total Price for all Years: ____________________ PLN (GROSS)

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders in writing.

Selection of awardee for individual task orders:

(a) If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate. If the estimate does not exceed 3,500 USD, the Government will follow the procedures in paragraph C. below. If the estimate exceeds 3,500 USD, the Government will follow the procedures in paragraph D. below.

(c) Orders not exceeding 3,500 USD - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in Section I, FAR 52.216-19, "Order Limitations".

(d) Orders exceeding 3,500 USD

a. Unless one of the exceptions in paragraph E. below applies, the Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

b. Selection of Contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract.

The Department of State has an Acquisition Ombudsman who will review complaints by Contractors to ensure that all Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

(e) Exceptions to the procedures in paragraph d. above:

a. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

b. It is necessary to place an order to satisfy a minimum guarantee.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at Section J, Exhibit 2. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters or linear meters)

(f) Point of contact for questions

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units within seven (7) days of receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The American Embassy in Warsaw, Poland requires a make-ready service contractor to perform task orders on US Government owned and leased properties. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

The designated representative shall be located on site in an office designated by the Contracting Officer during normal working hours (see Section F.8) and shall have supervision as its sole function during the times while on duty. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

C.1.2. PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform make-ready services for task orders issued under this contract. Helper positions do not need to meet the experience requirement.

C.1.3 DEFINITIONS (see also FAR clause 52.202-1, Alt. 1 [APR 1994], cited in I.1)

Make-ready Services – Preparation of residential units for occupancy, including all items in this contract.

C.2 STANDARDS

C.2.1 APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS

C.2.1.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.2.1.2 PAINT SPECIFICATIONS

Paint used shall be in accordance with the following requirements:

(a) Ceilings – emulsion or acrylic flat interior paint, white color

(b) Walls: Emulsion or acrylic flat interior paint, white color or Acrylic flat paint, color off white “S 0505-Y10R” Fluger, Flutex 5 or equal with the following salient physical characteristics. When contractor has completed paint there should be no demarcation line.

a. Labeled with the European ECO label

b. Type: Acrylic paint

c. Specific gravity: 1,45 kg/litre

d. Gloss: matte

e. Solids: Weight%: 56 Vol.%: 36

f. Spreading rate: 7-9 m2 per l

g. Drying time at 20°C, 60 % RH: Dry to touch: 1h

h. Recoat interval: 2h

i. Fully cured: Several days

j. Washability: Class 2, according to EN 13300

k. Density: Water vapor permeability: Sd= 0.18m

l. equal to class 2, according to EN 7783-2

m. Dilution: Water

(c) Ceilings at bathrooms and kitchens – latex, white “latex white paint for bathrooms” (any brand of white latex paint for kitchen and bathrooms)

(d) Baseboards - semi-gloss acrylic paint (any brand of semi-gloss acrylic paint) off white color.

(e) Railings or windows bars – any kind of alkyd paint, to match the existing color.

C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect, and return such property to its original position.

The Contractor shall remove furnishings (such as furniture, rugs) first or protect them by protective covering. The Contractor shall also protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the Contractor’s expense shall perform the clean-up. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.2.1.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

(a) INTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: Provide the manufacturer's best quality trade sale type paint material.

Paint material containers not displaying manufacturer's product identification will not be acceptable.

(5) Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

(6) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly. Remove oily rags and waste daily.

(7) Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces.

Apply paint only in temperatures in accordance with manufacturer's specifications.

(8) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(9) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(10) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(11) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed.

(12) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(13) Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the contractor is to use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, apply a high quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work before painting.

Do not apply exterior paint in snow, rain, fog or mist; or when the relatively humidity exceeds 85 percent; or to damp or wet surfaces.

(iii) Provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

(v) Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(14) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(15) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

(16) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(17) Brush Application: Brush out and work brush coats into surfaces in an even film.

Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(18) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(19) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(20) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(21) Upon completion of painting, clean glass and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

(22) Remove temporary protective wrappings after completion of painting operations.

(b) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to paining.

(c) TEXTURE ONLY - WALLS

The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room.

(d) REMOVE WALL COVERING

By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile).

After removing the wall covering the area shall be cleaned and made ready for painting. The Contractor shall remove and properly dispose of the old wall covering.

(e) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

(f) STUCCO

Repair any damaged stucco and remove any loose stucco before applying paint.

C.2.2 RESERVED

C.2.3 CARPET CLEANING STANDARDS

The Contractor shall clean designated carpets using professional equipment and industrial-grade cleaners.

The Contractor shall remove excess liquid from carpets after cleaning to allow for the carpets to dry quickly.

The Contractor is responsible for any damage caused to carpets in the cleaning process and/or because of excess moisture left in carpets after cleaning.

Carpet cleaning shall not disturb or damage any fixed property (including light fixtures and baseboards).

The Contractor shall protect or move and return such property to its original position.

The Contractor shall move and return furnishings (such as furniture, cabinets) to their original positions after completion of carpet cleaning. The Contractor shall clean the area and make it free of litter and debris.

C.2.4 JANITORIAL/CLEANING STANDARDS

The Contractor shall complete the following requirements and the checklist in Section J, Exhibit 4. All cleaning shall use appropriate industrial-quality cleaning supplies

The following items and areas shall be cleaned

(a) GENERAL CLEANING:

(1) Sweep all floor areas including damp mop areas such as tile, linoleum, stone and parquet floors, staircases areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. All moveable items shall be tilted or moved to clean underneath. When completed, all areas shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(2) Dust and clean all furniture and other items like mirrors, telephones, computers and CRT screens, lamps, transformers and other common things found at home. All furniture shall be free of dust, dirt, and sticky surfaces and areas. Furniture should be polished with suitable cleaners;

(3) Thoroughly vacuum and clean all upholstery furniture or shampoo them with proper equipment and detergent if specified.

(4) Vacuum all rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any moveable items shall be moved to vacuum underneath, and then replaced in the original position.

(5) Thoroughly clean all toilets and bathrooms including floors, walls, sinks, shower facilities, bathtubs, bidets, toilets, cabinets, towel racks, hangers, mirrors and other bathroom equipment using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

(6) Thoroughly clean kitchens including floors, walls, sinks, countertops, and any kitchen equipment and appliances like refrigerators, freezers, gas and electric rangers, oven hoods including filters, microwaves, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

(7) Thoroughly clean garages, laundry and furnace rooms including floors walls, water distillers, washers and dryers including filters, outside surfaces of furnaces and water heaters and other equipment installed there;

(8) Thoroughly clean items permanently installed in the property like radiators, air-conditioners, ceiling fans, interior and exterior doors including frames, wall panels, closets including shelves, hangers, drawers and racks;

(9) Clean wooden, plastic, or metal garden furniture using suitable non-abrasive cleaners and disinfectants.

(10) Remove trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

(11) Sweep debris from walkways and driveways and hose clean them during appropriate climatic and water use conditions.

(12) Polish all brass surfaces including door and window handles, faucets and chrome finished equipment.

(13) Spot clean baseboards and walls.

(14) Spot wax and polish floors as needed.

(15) Clean windows, skylight (inside and outside), window sills, cornices, blinds, insect screens, shades, shutters and grills. When completed, window elements shall be free of smudges, lint, or streaks from the surfaces.

(16) Sweep and wash terraces and balconies including balustrades and railings to remove all accumulated dirt and debris.

(17) Shampoo the entire surface of carpets using suitable cleaners.

(18) Shampoo the entire surface of sofas, chairs and armchairs using suitable cleaners.

(19) Clean all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks. This will include ensuring that all crystal reflectors are individually washed.

(20) Clean fire places including empting of ash compartment, dusting and cleaning outside surfaces of fireplace, washing protective glass and fireplace tools using appropriate cleaners;

(21) Thoroughly clean internal and exterior stairs and railings;

(b) CLEANING AND SET-UP OF WELCOME KITS

The contractor shall clean and set-up welcome kits provided by the Government, and perform the following tasks:

(1) Clean kitchen utensils

(2) Laundering bed clothes and towels

(3) Ironing and folding bed clothes and towels

(4) Making the beds Spreading of kitchen utensils

(5) Set-up of kitchen utensils.

(c) CLEANING OF SETS OF FURNITURE FOR APARTMENTS (ESTIMATED QUANTITIES BELOW):

(1) Dust

a. Shelves 2ea

b. Drawer chest 4ea

c. Tables 1 ea

d. Wardrobes 2ea

e. China cabinets 1ea

f. Night tables 4ea

g. Desks 1 ea

h. Chairs 13 ea

(2) Vacuum

a. Sofa 2 ea

b. Armchairs 3 ea

c. Beds 2 ea

(3) Clean

a. Garden furniture (table 1 ea, chairs 4 ea)

b. Mirrors 2 ea

(d) CLEANING OF SETS OF FURNITURE FOR HOUSES (ESTIMATED QUANTITIES BELOW):

(1) Dust

a. Shelves 5 ea

b. Drawer chest 5 ea

c. Tables 2 ea

d. Wardrobes 4 ea

e. China cabinets 1 ea

f. Night tables 10 ea

g. Desks 3 ea

h. Chairs 19 ea

(2) Vacuum

a. Sofa 3 ea

b. Armchairs 5 ea

c. Beds 4 ea

(3) Clean

a. Garden furniture (table 1 ea, chairs 4 ea)

b. Mirrors 4 ea

C.2.5 Reserved

C.2.6 Reserved

C.2.7 RESERVED

C.2.8 REFINISHING FLOOR AND STAIRS The contractor shall perform the following carpentry services using the checklist in Section J, Exhibit 4.

(a) Scrape wooden railings

(b) Sand wooden steps

(c) Sand floor lacquered with use of two component lacquers

(d) Prime and lacquer wooden steps with water based lacquer

(e) Apply wood filling on parquet floors

(f) Buff parquet floors previously finished with water based lacquer

(g) Prime and lacquer parquet floor

(h) Strip old wax coats from parquet and wax parquet floors

C.2.9 RESERVED

C.2.10 GARDENING SERVICES

The Contractor shall perform the following gardening services using the checklist in Section J, Exhibit 4.

The Contractor shall:

(a) Clean trash and debris from all lawn, yard, and garden areas.

(b) Mow lawns, trim hedges, prune trees, and remove weeds to present a neat and orderly appearance to the areas.

(c) Inspect sprinkling and other water delivery systems to ensure proper operation, and make repairs as necessary.

(d) Water all plants and lawns when finished.

C.3 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Buildings Management Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract.

C.4 CONTRACTOR PERSONNEL

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

C.5 SUPERINTENDENCE BY CONTRACTOR

The entire operation of the contracted services shall be superintended by the Contractor's bilingual (English/Polish liaison. The liaison shall coordinate the performance of the contracted services with the needs of the Government.

The liaison, or a qualified assistant, shall be on duty throughout the normal operating hours of the Embassy listed in Section F.8. The liaison shall also superintend the performance of the contracted services on Saturdays, Sundays, and holidays identified in Section I.15.

C.6 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and impove any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall bring to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

C.7 INSPECTION BY GOVERNMENT

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

SECTION D - PACKAGING AND MARKING

RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm

Please note these addresses are subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the

Department of State Acquisition website at http://www.statebuy.state.gov/ to access the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference:

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

http://farsite.hill.af.mil/vffara.htm http://www.statebuy.gov/home.htm

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at: http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm. Please note these addresses are subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the

Department of State Acquisition website at http://www.statebuy.state.gov/ to access the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference:

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.211-12 LIQUIDATED DAMAGES – CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of PLN 1,300.00 (one thousand three hundred Polish Zlotys) for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

F.2 PERIOD OF PERFORMANCE. The performance period of this contract is twelve months from the date of the award with four one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

F.3. DELIVERABLES

The Contractor shall deliver the following items:

Description Quantity Delivery Date Deliver To:

H.12.2 – Biographies of Personnel 1 10 days after award COR

H.4 – Insurance/Licenses & Permits 1 10 days after award CO H.10.1 – Safety Plan 1 10 days after award COR

H.7.1 – Waste Disposal Report 1 3 days upon completion of each task order

COR

H.12.2 - list of workers and supervisors assigned to this project together with current checks forms from the

National Criminal Record Register.

1 10 days after award CO

I.1 DBA Insurance 1 10 days after award CO

F.4 RESERVED

http://www.statebuy.gov/home.htm

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding on the Contractor. The completion date is fixed and may be extended only by a written modification to the task order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(a) extend the completion date or obligate the Government to do so,

(b) constitute acceptance or approval of any delay, nor

(c) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

The Contractor shall notify the Government if the contractor receives a notice of any change in the work, or if any other conditions arise that may cause or are actually causing delays and the Contractor believes may result in completion of the project after the completion date. The notification shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. The Contractor shall obtain the approval of the Contracting Officer for any revisions to the approved time schedule.

F.7 RESERVED

F.8 WORKING HOURS

The Contractor shall perform all work seven days a week from 8:30 a.m. to 5:00 p.m. except for the holidays identified in Sections I.15. The Contracting Officer may approve other hours. The Contractor shall give 24 hours advance notice to the Contracting Officer, who may consider any deviation from the hours identified above.

Changes in work hours will not be a cause for a price increase if initiated by the Contractor.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default.

Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore

(a) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(b) cannot be overcome by reasonable efforts to reschedule the work, and

(c) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

The Government will hold a post award conference ten (10) days after contract award at General Services Office, American Embassy, ul. Piekna 14 A, 00-539 Warszawa to discuss the location and type of residences to be serviced, submittals, personnel issues, procedures and other important matters concerning the contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Embassy Housing Inspector.

G.1.2 DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

Individual invoices shall be submitted for each order, accompanied by the task order. The invoices shall be prepared in Polish zlotys, in the form of VAT invoice, as required by Polish law. Individual invoices shall be submitted for each order, accompanied by a copy of OF-347 Order for Supplies and Services.

The invoices shall be submitted to the following address:

Financial Management Office, American Embassy, Al. Ujazdowskie 29/31, 00-540 Warszawa. The Financial Management Office will log in invoices and forward to the COR for approval.

G.2.1 GENERAL

The Contractor shall follow Section I, 52.232-5, "Payments Under Fixed-Price Construction Contracts.” The following subsections elaborate upon the information contained in that clause.

G.2.2 DETAIL OF PAYMENT REQUESTS

The Contractor’s requests for payment, which shall be made no more frequently than monthly shall cover the value…