RFQ 19PK4027Q5002 Supply and Installation of Swimming Pool Deck Tiles.pdf

U.S. Consulate General Karachi

Date: November 04, 2026

Dear Prospective Quoter:

Subject: Solicitation No: 19PK4027Q5002 Provision of Services for Supply and Installation of Swimming

Pool Deck Tiles at US Consulate General Karachi

Enclosed is a Request for Quotation (RFQ) for Provision of services for Supply and Installation of Swimming

Pool Deck Tiles at US Consulate General Karachi. If you would like to submit quotation, follow the instructions in Section 3 & 4 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-quotation site visit on November 17, 2026, at 11:00am (Pakistan standard time). Offerors interested in attending must e-mail: KRCprocurementContracting@state.gov below details on or before November 12, 2026, 15:00Hrs.

Full name/s

CNIC/s

Vehicle make

Vehicle model

Vehicle color

Vehicle registration #

Cell/phone contact#

Only two persons from each firm may participate in the pre-proposal site visit. Following the site visit all relevant questions must be submitted no later than COB November 20, 2026

Quotations are due by December 02, 2026, 15:00Hrs (Pakistan standard time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Bids must be submitted electronically to Krcprocurementcontracting@state.gov. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format not to exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section B and Attachment 2: Quotation Breakdown by Divisions.

4. Section L Representations and Certifications

5. Additional information as required in Section J

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Michael R Ries.

Contracting Officer

United States Government https://www.sam.gov/

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19PK4027Q5002

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

November 04, 2026

PAGE OF PAGES

1/65

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16331608

6. PROJECT NO.

Supply and Installation of Swimming Pool Deck Tiles

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Contracting Officer, GSO-Procurement & Contracting Office

American Consulate General, Karachi

New TPX Area, Plot 3-5. Mai Kolachi

Karachi, Pakistan

Attn: 19PK4026Q5005 – GSO/Procurement, GSO-Procurement & Contracting Office

American Consulate General, Karachi

New TPX Area, Plot 3-5. Mai Kolachi

Karachi, Pakistan

9. FOR INFORMATION

CALL:

A. NAME

Syed Abdus Samad

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

+92-213-527-25211

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

TABLE OF CONTENTS

A. Price

B. Scope of Work

C. Packaging and Marking

D. Inspection and Acceptance

E. Deliveries/Performance

F. Administrative Data

G. Special Requirements

H. Clauses

I. List of Attachments

J. Quotation Information

K. Evaluation Criteria

L. Representations, Certifications, and other Statements of Offerors or Quoters

Attachments

Attachment 1: Sample Bank Letter of Guarantee (1 page)

Attachment 2: Breakdown of Price by Divisions of Specifications (1 page)

11. The Contractor shall begin performance within 10 calendar days and complete it within 45 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed/electronic offers in original and 02 copies to perform the work required are due at the place specified in Item 8 by 15:00 (hour) local time December 02, 2026 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

U.S. Consulate General, Karachi

Karachi, Pakistan (Contracting Officer - CO)

U.S. Consulate General, Karachi

Karachi, Pakistan – (Financial Management Officer - FMO)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Michael R Ries.

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications

Attachment 3: Drawings

Attachment 4: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

For any tax levied, a tax exemption certificate will be issued to your company with collaboration of Ministry of Foreign Affairs, Pakistan For Tax Exemption. Vendor must submit 1x commercial invoice (without GST) and 1x Sales Tax Invoice along with colored copy of NTN, STRN certificate along with ATL Status.

POST only Provide Tax exemption certificate for GST all other additional Taxes (if applicable) should be all inclusive within the price schedule/offers

Special Requirements” Risk Analysis Management (RAM)

Offers that fall within our competitive range require additional processing for companies wishing to do business with U.S. Mission, Pakistan.

This extra risk analysis vetting is performed on key contractor personnel, including host country, third country, U.S. citizens, and Legal Permanent Residents of the United States.

The vetting process applies to all contracts, purchase orders, delivery orders, Blanket

Purchase Agreements (BPAs), and BPA calls.

A request for information will be emailed to offerors in the competitive range or selected vendors, and all interested vendors must provide all information requested in the DS Form

4184, Risk Analysis Information. Vendors are required to submit the requested data required for vetting via a secure online portal linking them to the Risk Analysis Management (RAM)

CLIN Description Quantity Unit Unit price (PKR) Total per (PKR)

Supply of Swimming Pool

Deck Tiles as per the specifications in the SoW

1 Job

Installation of Swimming Pool

Deck Tiles (including all labor, materials, overhead and profit) as per SoW

1 Job

003 DBA insurance 1 Job

Grand Total Price office; access to the Portal and instructions for creating an account will be provided to the vendor by email.

Successful passing of vetting is one condition of receiving award. Other factors are price reasonableness and technical acceptability. Each vendor should submit the requested data via the secure online RAM portal within 3-5 days after being contacted. Vendors who do not provide the information will not be considered for contract awards.

SECTION B - STATEMENT OF WORK

US Consulate Karachi, Pakistan

STATEMENT of WORK

For

Supply and Installation of Floor Tiles at Swimming Pool Deck

OCT 2026

INTRODUCTION:

The scope is described as seeking proposals from Professional Local Contractor Services that demonstrates the contractor abilities to provide material supply and services to the U.S.

Consulate Compound for Swimming pool floor deck tiles Installation project. The Contractor selected by the U.S. mission will be required to follow the policies as specified general terms and conditions of the contract.

BACKGROUND:

The swimming pool deck at the US Consulate Karachi has epoxy based floor finish. The surface is discolored and rough. These conditions create safety hazards and detract from the facility's appearance. The Government needs a qualified contractor to supply and install new natural stone tiles with a leathered finish across the full 419 m² deck.

PURPOSE

To hire professional contractor services under a firm fixed price contract to for supply and installation of Swimming pool floor deck tiles;

Project: Swimming Pool Deck Tile Replacement

Location: American Consulate General, Karachi, New TPX Area, Plot 3-5. Mai Kolachi

Karachi, Pakistan

Deck Area: 419 square meters (m²)

Finish Material: Natural stone tile, leathered finish (Diana Royal Leathered Exterior Pavers or equal).

Size and Pattern: 600 x 600 mm.

ROLES

CO: Contracting Officer

COR: Contracting Officer’s Representative

FM: Facility Manager

RSO: Regional Security Officer

MO: Management Officer

GSO: General Service Officer

POSHO: Post Occupational Safety and Health Officer

APOSHO: Assistant Post Occupational Safety and Health Officer

COR

A Contracting Officer’s Representative (COR) will be assigned to ensure quality assurance goals are met.

PRICE PROPOSAL

The Contractor shall provide one fixed-priced Proposal for the complete Project that includes every aspect of the Work.

Please Refer “Attachment 2, to be submitted with offer validity of 60 days after submission due date i.e November 30, 2026

Note: Services must be performed in accordance with Statement of Work and inclusive of all deliverables along with maintaining POST safety, security and housekeeping cum administrative protocols as stated in SOW thru “Services and Deliverables”

SERVICES AND DELIVERABLES

The work shall be executed in a professional manner, according to the industry standards and best practices, and must comply with the local regulations for this type of work, as well as in accordance with the negotiated fixed price, this Scope of Work, and the Project Schedule

PROJECT DESCRIPTION AND SPECIFICATIONS:

The Contractor shall provide all labor, supervision, materials, tools, equipment, transportation, and disposal needed to:

1. Verify slopes before installation.

2. Supply & install new stone tiles with a leathered finish, plus grout, movement joints, and sealer.

3. Deliver a safe, slip-resistant, durable, and attractive pool deck that drains properly.

WORK EXECUTION / SCOPE OF DELIVERABLES:

Pre-Construction Activities

• Site survey: Within 5 days of award, inspect the site jointly with the Contracting

Officer's Representative (COR). Record existing conditions with photographs and verify all measurements and the 419 m² area.

• Hidden conditions: Find and report any concealed conditions, such as uneven surfaces, irregular slopes surface cracks etc.

• Work plan: Submit a detailed work plan, schedule, and site-specific safety plan for COR approval.

• Pool protection: Coordinate with the COR on whether the pool will be drained or covered. If it stays filled, install protective barriers or covers so that no debris, dust, or slurry enters the pool water or the filtration system.

• Submit Samples and Drawings: Submit samples of tiles for COR’s selection in consultation with FM. Submit the drawing to demonstrate the tile pattern, grouting spaces, slopes and end joints.

Protection of Existing Installation

• Protect these items from damage during demolition:

o Pool coping o Skimmers o Drains and drainage channels o Ladders and handrail anchors o Lighting fixtures o Junction boxes o Adjacent finishes

• Do not damage the pool shell, coping, or embedded equipment. Repair or replace anything damaged at no cost to the Government.

• Remove all debris from the site every day and dispose of it at an approved facility, following local regulations.

Tile Supply and Installation

• Supply and install natural stone tiles with a leathered finish over the full 419 m² deck, (refer to “Material Specifications”).

• Use polymer-modified cementitious adhesive suitable for exterior, wet-area, natural-stone installations, meeting ANSI A118.4 / A118.15 or ISO 13007 C2TE S1 or better.

• Use white or light-colored adhesive if the stone is light or translucent, to prevent staining.

• Achieve at least 95% mortar coverage with no voids. Back-butter every tile.

• Lay tiles in the approved pattern and layout. Center layouts on key features and avoid cut pieces smaller than half a tile at visible edges.

• Keep joints consistent at [3–5 mm], or as the stone supplier recommends.

• Keep the surface flat with no lippage beyond industry tolerances (ANSI A108.02 / TCNA guidelines).

• Make clean, precise cuts around drains, fittings, and edges.

Grouting

• Use high-performance, chlorine-resistant, low-absorption grout suitable for exterior pool decks: cementitious (ANSI A118.7) or epoxy (ANSI A118.3), as approved.

• The COR approves grout color from samples.

• Pre-seal stone tiles before grouting if the manufacturer recommends it, to prevent grout haze and staining.

Sealing

• After the grout cures, apply a penetrating, breathable, non-film-forming impregnating sealer made for natural stone in pool environments.

• The sealer must not reduce slip resistance or change the appearance of the leathered finish beyond what the approved sample shows.

Ancillary Work

• Reinstall or adjust deck drains, grates, and fittings to sit flush with the finished tile surface.

• Reinstall any ladder anchors, handrail sockets, signage, or furniture removed during work.

• Patch and repair any adjacent surfaces damaged during work.

Curing time

• Follow the manufacturers' curing times for every material. The deck shall not reopen to foot traffic until 2 days after grouting and sealing.

Final Cleaning and Handover

• Clean the whole deck with pH-neutral cleaners suitable for natural stone. Do not use acidic cleaners.

• Remove all debris, equipment, and temporary protection.

• If the pool water was contaminated, coordinate pool cleaning and filter backwashing with facility management.

Supply Consideration

• Post have very limited space for storage. Contractor has to make sure they plan and schedule the materials supplies in phases. Ideally not more than two pallets of stones should be placed at site.

MATERIAL SPECIFICATIONS

Note: All tiles shall come from one quarry lot, or be blended at the site, so color and texture stay consistent across the deck.

SAFETY, HEALTH, AND ENVIRONMENTAL MANAGEMENT SCOPE:

The contractor is responsible for ensuring the safety of all employees, visitors, and workers at the

U.S. Consulate Karachi during the project. The contractor shall comply with the following safety standards:

US Army Corps of Engineers EM-385 Safety and Health Requirements:

• Chapter 8 (Accident Prevention Signs, Tags, Labels) and Chapter 13 (Hand and Power

Tools) Chapter 14 (Material Handling, Storage, Disposal).

The contractor shall conduct risk assessments and manage health and safety issues associated with the project. Personal protective equipment (PPE) must be provided to all employees, including coveralls, eye protection, gloves, body harnesses, safety ropes, hard hats, and safety shoes. Sandals or athletic shoes are prohibited.

The contractor shall prepare and implement the following prior to work commencement:

• Activity Hazard Analysis (AHA).

• Hot Work Permit (if applicable).

ITEM REQUIREMENT

Stone type

Diana Royal Exterior Paver (https://www.marble-tile-pavers.com/product-page/diana-royal-venice-leather-marble-pavers?srsltid=AU7gw4WC9uCTrKoalZ9wqGonjA7Grn8Bwr02Vo6beoNGUs

WdLzEfkCyq) or equal. Marble or equal natural stone.

Finish Leathered (brushed texture), matching the approved sample

Dimensions 600 x 600 mm or as approved by COR in consultation with FM

Thickness Minimum 1/2 inch for exterior deck use

Slip resistance

Wet DCOF ≥ 0.42 (ANSI A326.3) and/or wet Pendulum Test Value ≥ 36 (BS

7976 / EN 16165), or stricter if local code requires

Water absorption ≤ 5% per ASTM C97 / EN 13755

Chemical resistance Resistant to chlorine, salt, and pool treatment chemicals

Heat Lighter colors preferred, to keep surfaces cool to bare feet

Applicable stone standard

ASTM C615 (granite), C568 (limestone), C503 (marble), C616 (sandstone), or

EN equivalent

Edges Eased or chamfered edges. Bullnose at pool edge if coping is included

Attic stock Provide [0.5]% extra tiles from the same production lot for future repairs https://www.marble-tile-pavers.com/product-page/diana-royal-venice-leather-marble-pavers?srsltid=AU7gw4WC9uCTrKoalZ9wqGonjA7Grn8Bwr02Vo6beoNGUsWdLzEfkCyq https://www.marble-tile-pavers.com/product-page/diana-royal-venice-leather-marble-pavers?srsltid=AU7gw4WC9uCTrKoalZ9wqGonjA7Grn8Bwr02Vo6beoNGUsWdLzEfkCyq https://www.marble-tile-pavers.com/product-page/diana-royal-venice-leather-marble-pavers?srsltid=AU7gw4WC9uCTrKoalZ9wqGonjA7Grn8Bwr02Vo6beoNGUsWdLzEfkCyq https://www.marble-tile-pavers.com/product-page/diana-royal-venice-leather-marble-pavers?srsltid=AU7gw4WC9uCTrKoalZ9wqGonjA7Grn8Bwr02Vo6beoNGUsWdLzEfkCyq

A competent person must be present on-site to inspect equipment, train workers in safe equipment use, recognize hazards, supervise work, and correct unsafe practices. The contractor shall provide necessary signage and announcements to prevent accidents, including signals for restricted areas, electrical risks, flammable materials, construction zones, and general hazards.

Signs must be made of acrylic or galvanized sheets with a yellow background and red or black lettering. Means of egress must remain clear at all times during the project.

Contractor to submit safety data sheets (SDS) in English for all chemicals brought to the site.

Eye and Face Protection:

• Face mask and shields shall be worn any time, work operations can cause foreign objects to get in the eye. For example, during dusting, scrubbing, vacuuming (or when working with harmful chemicals or when exposed to flying particles). There is zero tolerance for failure to adhere to this requirement.

• Safety Glasses shall be impact rated and shall be of the wrap around style or have side shields.

Foot Protection:

• Safety boots of either steel or composite toes shall be always worn while on the grounds of Consulate compound.

• Footwear shall have a minimum rating of 75 pounds impact and 75 pounds of compression.

• Workers shall wear work shoes or boots with slip-resistant and puncture and water-resistant soles.

• At no time shall contractor employees be in sneakers while on the compound. There is a zero tolerance for failure to adhere to this requirement.

Hand Protection:

• Gloves shall fit snugly.

• Workers shall wear the right gloves for the job (examples: rubber gloves while using cleaning chemicals).

Head Protection:

• A Class 1 G Rated hard hat is the minimal hard hat rating acceptable to use on an

Consulate compound.

• Hard hats that have any of the following: dents, cracks, signs of deterioration shall be replaced.

Hearing Protection:

• Ear plugs shall have a minimal rating of 29 dB and be readily available.

• Ear plugs shall be used when the dB level is above 85 and the employee is exposed, i.e., while using vacuum.

• Earmuffs can be used in place of earplugs if desired. Earmuffs must be rated to provide

33dB protection.

Fall Protection:

• Fall protection shall be used for any employee on a walking/working surface 6 feet (1.8

m) or more above lower levels.

• Workers shall be protected from falling by a guardrail system, safety net system, or personal fall arrest system that can hold 400 lbs.

• Any scaffolding that must be erected must have an inspection by COR or Safety representative certifying the scaffold is in good repair and is safe to use.

• Scaffolding erection shall be done by contractor’s designated competent person for scaffolding erection and inspection.

Materials and equipment:

The Contractor shall provide all necessary services and equipment to meet the Government’s requirements. These shall be subject to the POST POSHO EM-385 protocols (as applicable) below;

Any equipment coming on compound must have valid 3rd Party Inspection Certificate along with inspection checklist from a recognized body.

All document/list copies must be shared with POST POC prior to the job day and original ones must be kept in contractor/auctioneer at job site on the workday.

Please make sure at the time of job execution vendor must bring following items (as applicable):

• Original Inspection Certificate with checklist

• Vehicle documents (Vehicle fitness, running page and route permit)

• Original Operator/Rigger’s Competency Certificate

• Original Valid driving license of Vehicle operator/driver

• Certificate of Inspection for Lifting Wire Ropes/Shackles/Slings (Original)

• All inspected Lifting Wire Ropes/Shackles/Slings must have inspection tags attached

• Always Wear Suitable Personal Protective Equipment (PPE): Ensure workers are wearing the appropriate PPE as per the designated job (goggles, masks, helmet, hives jacket)

• No Loose Clothing: Kurta shalwar is not permitted on compound

• Always Wear Safety Shoes: Slippers, flip flops, and Peshawari chappal are strictly prohibited.

• Adhere to Safety Protocols and Procedures: Understand signages and follow the instructions.

• Inspect Tools and Equipment Prior to Use: Do not use damaged tools on the compound.

• Never Overlook Warning Signs: Pay attention to warning signs around the compound.

• Avoid Engaging in Risky Behaviors: Maintain a safe working environment.

• Vendor is required to bring pans (approx. size 3”x 3”), and to be used in case of any hydraulic oil leakages.

Heads Up Before Job Day:

• Lifting Plan for the Crane Operations

• Valid 3rd Party Certificate of Mobile Crane with Checklist (Original)

• Valid Lifting gear Certificate (Original)

• Valid Crane Operator Certificate (Original)

• Driving License of Crane Operator (Original)

For the Job Day, Please Ensure Provision of:

• Use of outriggers during the operations along with plywood pads.

• Dedicated Banksman/Rigger for lifting job (with Hi-Vis Jacket).

• Tag line to be attached with the lifted load while it is suspended.

• Proper sling ropes with no sign of wear/damage.

• Proper Lifting Wire Ropes/Shackles/Slings without any damages or wear.

• PPEs for deployed staff (Safety Shoes, Hard Hat, Goggles, Gloves).

• Barricading lifting site (with Barricading Tape & Safety Cones).

The most usual point of rejection in visual inspection are:

• Visual wear/tear/damage on crane

• Engine Oil leakage

• Hydraulic Oil leakage

• Tire condition

• Unusual noises

• Damaged crane block

• Kinking/doglegged/bird caging/broken/corrosive wire rope

• Un-operational SLI

• missing reverse alarm

In order to make the U.S. Consulate General Karachi Incident-free, it is crucial to prioritize the safety of Employees, Contractor/auctioneers, and Property. Please adhere to all safety protocols and guidelines to prevent any accidents or damage

ACCOMMODATION:

Toilets: The contractor shall utilize toilets on the exterior Consulate Compound. The Contractor will not have access to the buildings inside.

MODIFICATION TO CONTRACT:

The Contractor shall not incur any costs beyond those described in this SOW and task orders unless directed otherwise in writing by the Contracting Officer.

Any work performed by the Contractor beyond the SOW without written direction from the

Contracting Officer will be at the Contractor’s own risk and at no cost to the Consulate

Compound.

SUBMITTALS:

Submit the following for COR approval before buying materials or starting work:

1. Product data sheets for the stone, adhesive, grout, membrane, sealant, and sealer.

2. Physical samples: at least [3] stone tiles showing the range of color and texture, plus grout color samples

3. A shop drawing of the tile layout, showing the pattern, movement joint locations, drain locations, and slopes

4. A mock-up panel of about [2 m x 2 m], installed on site for approval. The approved mock-up becomes the quality benchmark for the project.

5. Work schedule and method statement. Provide a Project schedule in co-ordination with the FAC COR prior to execution of services for in-house Facility manager monitoring and arrangements purposes. All Activities explain in MS word project/Gant Chart

6. Safety plan

7. Contractor qualifications and references. The contractor shall provide detailed relevant qualifications, professional background, and experience, CNICs for security access.

DELIVERABLES AT COMPLETION:

• As-built drawings showing tile layout and movement joint locations.

• Product data, warranty certificates, and supplier contacts.

• Maintenance instructions for the stone, covering approved cleaners, resealing frequency, and what to avoid.

• Attic stock tiles, labeled and stored where the COR directs.

WARRANTY:

• Workmanship: At least 1 year from final acceptance, covering debonding, cracking from installation defects, grout failure, and joint failure

• Materials: Pass through all manufacturer warranties to the Government.

POINT OF CONTACT:

The COR shall be the main point of contact for this contract. The Contractor shall report to the

COR on (a) status of the Contract, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to the property accessibility; and all other important information pertaining to the

Contract tasks.

SITE SECURITY:

The contractor shall comply with U.S Consulate General Karachi security policy directives.

COORDINATION MEETINGS:

Coordination meeting and performance discussion need to be held in between COR and contractors’ representative during work execution.

Pre-Project Conference: The COR shall conduct an initial project conference on or near the date of notification to proceed. Agenda items shall include a review of the general plans, conditions, procedures, and work requirements as shall be necessary for the effective scheduling and prosecution of the work activities. Further, all parties shall review security of material delivery requirements; personnel assigned, and contract communication procedures as have been established for the work project activities. This meeting shall be scheduled and conducted at the place agreed to by the COR/FMO and the Contractor.

WORK EXECUTION:

The Contractor's employees shall wear clean, neat, and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

The Contractor shall provide, to each employee and supervisor, uniforms, and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, and repair of the uniforms.

Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all services set forth in the scope of work.

Thru Para 3 All required services are performed and no more than two

(2) customer complaints are received.

• SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

• STANDARD. The standard of performance is that the Government receives no more than two (2) customer complaints. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause FAR 52.213-4, Terms and Conditions—Simplified Acquisitions (Other

Than Commercial Products and Commercial Services), if any of the services exceed the standard.

• Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

WORK INSPECTION & ACCEPTANCE CRITERIA:

Contractor shall complete all punch points before initiating the work invoice. All work will be inspected by the COR as per quality checks. The COR will inspect at these hold points, and the

Contractor shall not move to the next stage without COR approval:

1. Verify slopes before installation.

2. Approval of the mock-up panel

3. Tile installation in progress, including random tile pull or sound tests for coverage

4. Completed grouting and movement joints

5. Final inspection

Any tile that is hollow- sounding, cracked, chipped, stained, mismatched, or beyond lippage tolerance shall be removed and replaced at the Contractor's expense.

The Government will accept the work when:

• All work matches this SOW, the approved submittals, and the approved mock-up.

• The deck drains with no standing water (ponding).

• There are no hollow, cracked, or loose tiles, and lippage is within tolerance.

• The site is fully cleaned and restored.

• All deliverables have been submitted.

COMPLETION TIME:

Completion time (Proposed) shall be 45 working days after issuance of Notice to proceed

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

PLACE/NOTIFICATION OF DELIVERY: U.S. Consulate General Karachi, Plot no 3.4.5, New

TPX Area, Mai Kolachi - Karachi, Pakistan.

Please note, the following steps/actions must be taken prior to the delivery to the delivery location;

In order to gain access to the US Consulate warehouse, vendors must send the following particulars to their point of contact (POC)/COR at least three business days prior to the delivery date:

• Full name of the person/s (as written on CNIC)

• Particulars of vehicle such as make, model, color, and registration number

• Copy of vehicle registration

• Copy of driver’s license

• NADRA Verification Certificate

Delivery Days Every Tuesday and Thursday – 10:00 am – 03:00 pm). In case of delivery scheduled for days other than the designated, please contact with PoC for necessary arrangements prior to delivery

Note: Vendor is responsible for off-loading at consulate warehouse. Vendors should bring in their own manpower along with necessary invoice and delivery challan

In case of additional Material handling equipment support like Forklift, trollies, etc. Please specify Below for necessary POST arrangements.

1. _____________

2. _____________

3. _____________

Since Consulate compound Security clearance usually takes 10 - 15 minutes, it is advised for all visitors to keep sufficient cushion time against their given visit schedule.

Visitors are required to carry original NIC/Identification cards for getting necessary access clearance.

Laptop/Hazardous material/Weapons (of any sort) are not allowed.

Vehicles with CNG/LPG Cylinders are not allowed

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 45 days after NTP or as per agreed work schedule.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

PKR 10,000 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as Ten (10) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

The standard working hours are from 0800 to 1630 – Monday to Friday.

• The Contractor labor must arrive at work at site by 0800am.

• Must carry original NICs.

• Contractors’ check-in for clearance at U.S Consulate Karachi at 0800hrs and then commence the work until the task reaches to final completion.

• Weekend work can be allowed as per FM and RSO approvals.

Other hours, if requested by the Contractor, may be approved by the Contracting Officer's

Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the

Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at U.S. Consulate

General Karachi, Plot no 3.4.5, New TPX Area, Mai Kolachi - Karachi, Pakistan, to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Facilities Engineer/Supervisor, U.S. Consulate

General, Karachi.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

Financial Management Officer, U.S Consulate General, Karachi

Invoices can also be sent through email at:

to KarachiFMCInvoices@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

For Tax Exemption: 1x Sales Tax Invoice along with colored copy of NTN, STRN certificate along with ATL Status will be required from the contractor to be submitted. Respectively Post will apply the GST invoice for Tax exemption certification through Ministry Of Foreign Affairs

Pakistan (MoFA). General Process time takes minimum 6-8 weeks after application submission.

Respectively the Exemption certificate will be shared and dispatched to vendor address for receipt

For Payment: Vendor must submit 1x commercial invoice (without GST) mailto:KarachiFMCInvoices@state.gov

Local NTN/STRN and Active taxpayer Listing shall be mandatory for the contractor to apply for

VAT/Tax exemption Certification.

Payment will be processed through EFT within 30 days against Each Line item of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US

Consulate General Financial Management Office AND satisfactory completion of work/delivery of acceptable items.

SUBMISSION OF INVOICE:

Each invoice shall include vendor invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority.

Invoices must be routed to:

1. One original invoice in pdf format to the Financial Management Center to

KarachiFMCInvoices@state.gov

2. One copy clearly marked “DUPLICATE Copy for GSO – original submitted to FMO” to

KRCProcurementcontracting@state.gov

Although email is the preferred method, invoices may also be submitted by mail (do not also send electronically if you mail the invoice to the following address):

Financial Management Officer (FMO)

Plot no. 3-5, New TPX Area

Mai Kolachi Road

Karachi, Pakistan

For payment related queries please contact

• Karachi, FMC Invoices KarachiFMCInvoices@state.gov

• Karachi, FMC Inquiries KarachiFMCInquiries@state.gov

Contracting Officer takes no responsibility for payment and/or associated queries.

Please note: Mode of Payment - Net 30 will commence on the date of receipt of invoice in the US Consulate General Financial Management Centre.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 20% of the contract price.

G.1.1 The Contractor shall…