RFQ 19PK3326Q1057 - Supply of Automotive Tire.pdf

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America Islamabad, Pakistan

Date: July 27, 2026 Pages: 1 to 6

To: Offeror Request No: 19PK3326Q1057 From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: Khanmz1@state.gov; Ashfaqf@state.gov Phone: 92-51-201-4710

Subject: Request for Quotation – Supply of Automotive Tires

The U.S Embassy, Islamabad announces opportunity for the Open Market Vendors to participate in the bidding of “Supply of Automotive Tires”. It will be a Firm-Fixed Price Purchase Order and bids from all potential offerors will be accepted based on the assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline, i.e. Thursday, August 06, 2026. The vendors dealing in similar trade are required to participate in this Solicitation.

1. Items Description

Sr. # Item’s Details Required Quantity

Unit Price

Total Price

1 TIRE, TUBELESS, 225/65R17, 107H, DUNLOP, RAV4

Note:

• Only genuine, factory-new products sourced through an authorized distribution channel shall be quoted. The supplier must provide, along with its quotation, proof of authorized dealership/distributorship for the quoted brand, as applicable.

The supplier shall provide, upon request, copies of applicable Bill(s) of Lading (B/L), import documentation, or other relevant documentation to verify the product's country of origin and authorized supply chain.

• All quoted tires must be factory-new and must have a manufacturing date (DOT code) no older than six (6) months mailto:Khanmz1@state.gov as of the date of delivery. The supplier shall provide the DOT code/manufacturing date of the quoted tires with its quotation, if available. The final delivered tires must comply with this requirement.

• Remanufactured, retreaded, refurbished, repaired, used, or otherwise reconditioned tires are strictly prohibited and will be rejected at the supplier's expense.

• Quotations shall be submitted only for the brands listed below. Brands not specifically listed below are not acceptable.

• The quoted tires should meet the specified size, load index, and speed rating requirements and be suitable for the intended vehicle application. Any minor variation in the specified tire size may be subject to technical review and will be considered for acceptance based on technical suitability and compatibility with the intended vehicle application.

• The supplier shall provide the country of origin/manufacture of the quoted tires with its quotation.

Any one of the following brands is acceptable:

• BFGoodrich (USA/Thai)

• Continental (USA)

• General (USA)

• Bridgestone (USA)

• Dunlop (USA)

• Goodyear (USA)

• Firestone (USA)

• Michelin (USA)

• Pirelli (USA)

2 Delivery/Transportation Charges to Applicable Delivery Location

1 Job

Grand Total

Note: Please share product pictures and complete specifications along with quotation.

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ# 19PK3326Q1057 – “Supply of Automotive Tires”. Quotations must be received on or before Close of business (COB) Thursday, August 06, 2026. No quotation will be accepted after the deadline. Submit your quotations to the following email address: Khanmz1@state.gov.

In order for your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv SAM Registration: We highly recommend that vendors interested in submitting their quotations are registered in the System for Award Management (SAM) for acceptability of their quotations. Awards beyond $10K will not be made to non- SAM registered entities. In case your entity is not registered in SAM, initiate the registration by following instructions at sam.gov and obtain Unique Entity Identifier (UEI). Note this UEI on the top of your quotation. SAM is the official U.S. government operated website that offers free of cost registration.

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference of our Request Number 19PK3326Q1057 in all your correspondence regarding this request for price quotation.

e. Please note that U.S. Embassy is tax exempted, please submit tax free quote.

f. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

Delivery is required within fifteen (15) calendar days after receipt of the Purchase Order (PO). The vendor shall deliver the complete order within the required delivery period to the applicable delivery location specified below.

1. Delivery Location for U.S. Vendors

Delivery shall be made to:

SUVI, LLC – New York DA Office (DA_NY) 2801 Route 130, Unit 1 North Brunswick, NJ 08902

Vendors must contact the warehouse at least three (3) days prior to shipment to schedule a delivery appointment.

For shipping and delivery instructions, please contact the U.S. Dispatch Agency at:

Telephone: (732) 855-8880 Fax: (732) 855-8899 Email: HurillaJ@state.gov Mailing Address: SUVI, LLC, 2801 Route 130, Unit 1, North Brunswick, NJ 08902

Operating Hours: Monday through Friday, 7:30 a.m. to 3:30 p.m.

Lunch Break: 12:00 p.m. to 12:45 p.m.

2. Delivery Location for Vendors in Pakistan

Delivery shall be made to:

U.S. Embassy Islamabad Diplomatic Enclave Islamabad, Pakistan

Delivery Hours: Monday through Friday, 9:00 a.m. to 3:30 p.m.

Deliveries attempted outside the designated delivery hours will not be accepted. Vendors arriving after 3:30 p.m. will be turned away.

Advance Delivery Notification and Access Requirements

Vendors must notify the Embassy at least three (3) working days prior to the intended delivery date and provide the following information for all personnel involved in the delivery, including drivers and helpers, and for all vehicles to be used:

• Full name of each delivery personnel (driver/helper), exactly as written on the CNIC

• CNIC number of each individual

• Vehicle details, including make, model, color, and registration (license plate) number

Required Documentation for Delivery Access

The following documents must be submitted at the time of delivery notification:

• A color copy of the CNIC for each individual.

• A completed NADRA biometric verification form for each individual.

• A copy of a valid driver's license for each driver.

• A copy of the vehicle registration document for each vehicle.

• A signed and stamped company letter on official letterhead containing the following statement:

"We request access to the Diplomatic Enclave for the following personnel and vehicles to deliver supplies to the U.S. Embassy. We accept full responsibility for our staff and vehicles and certify that they are free of any prohibited or hazardous materials. We further assure compliance with all applicable local laws and regulations."

The company letter must also include:

• Names and CNIC numbers of all visitors.

• Complete details of all vehicles to be used for delivery.

Important Delivery Requirements

• All document copies must be arranged in the same sequence as listed in the company letter.

• Each vehicle must have a separately designated driver, and complete documentation for both the driver and vehicle must be provided accordingly.

• Vendors are responsible for arranging and providing their own manpower for unloading/off-loading the supplies at the delivery location.

• Failure to comply with the advance notification, documentation, or delivery requirements may result in delayed or denied access to the delivery location.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim and the vendor will bear all the expense on returning of the items.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

AUG 2020

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

AUG 2020

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

DEC 2022

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. EVALUATION CRITERIA:

The award will be given to the Lowest Price Technically Acceptable vendor, who can meet the salient physical, functional, and performance characteristics.

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