19PK3326Q1049 Condenser Coils for Chillers.pdf

SENSITIVE BUT UNCLASSIFIED

Embassy of the United States of America Islamabad, Pakistan Date: July 14, 2026 Pages: 1 to 4

To: Offeror

Request No: 19PK3326Q1049

From: Contracting Officer General Services Office U.S. Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: RanaMA@state.gov Phone: 92-51-201-5159

Subject: Request for Quotation – Condenser Coils for Chillers

The U.S Embassy, Islamabad announces opportunity for the Open Market’s relevant vendors to participate in the bidding of “Condenser Coils for Chillers”. It will be a Firm-Fixed Price Purchase Order and bids from all potential offerors will be accepted based on the assurance of genuine parts provision, sound technical expertise of repair/ maintenance, service’s delivery time & competitive pricing.

1. Service’s Description

Sr. No Items Details Required Quantity

1 Condenser coil, front position, copper fins (Multistack Part # COIL730F-C) for ASP060X chiller model, Job Number 202-

Q010-7 (ISB S1-ACC-1)

Equipment: Multistack ASP060X chiller

Remarks: Front condenser coil for HVAC system

2 Each

2 Condenser coil, rear position, copper fins (Multistack Part # COIL731F-C) for ASP060X chiller model, Job Number 202-

Q010-7 (ISB S1-ACC-1)

Equipment: Multistack ASP060X chiller

Remarks: Rear condenser coil for HVAC system

2 Each mailto:RanaMA@state.gov

2. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date so that a correct invoice conforming to the provisions of the solicited requirement as per the SOW & Purchase Order is received at the U.S Embassy, Islamabad, and accepted by the Government Representative.

b) Period of Performance/ Delivery Address:

- The required job is required to be made within 4 Weeks after receiving the approved Purchase Order.

- The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies to the New York DA Office, SUVI LLC, 2801 Route 130, Unit 1, North Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery appointment (571) 482-5289. Operating hours are from Monday through Friday, 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

c) Inspection & Acceptance:

A Government representative will inspect the deliverables to determine the fulfillment of the required job’s satisfactory completion and vendor’s payment claim shall be released accordingly.

3. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://usdos.sharepoint.com/sites/A-OPE/GAM/SitePages/Purchase-Orders-and-Blanket- Purchase-Agreements-Commercial-Items.aspx

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

Number Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a Federal information system)

JAN 2011

https://www.acquisition.gov/far https://www.acquisition.gov/far https://www.acquisition.gov/far

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

4. Evaluation Criteria:

The opportunity will be awarded based on “Lowest Price Technical Acceptability”.

5. Quote Submission’s Due Date:

No Quote will be accepted after July 29, 2026, via email to following email addresses:

RanaMA@state.gov & AqeelM@state.gov Other Requirements:

a. Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

b. Include the list of your clients, you sold similar items within the last two years.

c. Confirmation of the international warranty claim of all appliances

d. Include below information in bid:

i Delivery Period after receiving Purchase Order.

ii Bid must be valid for 15 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

mailto:RanaMA@state.gov iv Valid DUNS Number and SAM Registration is required.

e. Bidder must have a physical business address and good financial health to get this opportunity awarded.

f. Please provide reference of our Request Number 19PK3326Q1049 in all your correspondence regarding this request for price quotation.

g. Please note that U.S. Embassy is exempted from taxes, therefore, submit a Tax-Free Quote.

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