20Q0050_Questions and Answers.pdf

SENSITIVE BUT UNCLASSIFIED

RFQ 19PE5020Q0050 – Preventive Maintenance of Chillers

Questions and answers

Q1. It is understood that the contract is not for 4 continuous years (Base + 3 years). If not, is the annual contract renewable with the option to renew every 12 months, correct?

Ref.: Section 1 / Period of performance

A1. Please refer to Section 2, FAR 52.217-9 Option to Extend the Term of the Contract.

Q2. What considerations will be taken in reference so that the contract continues to be renewed if it is renewable every 12 months?

Ref.: Section 1 / Period of performance

A2. Year option periods are exercised at the sole discretion of the USG. Factors such as the US

Government’s best interest and the contractor’s performance is taken into consideration when expecting to exercise a year option.

Q3. In Peru there are no specialized companies that perform a test service "eddy current", so it needs to be quoted outside of Peru at a higher cost. This value must be included in the maintenance budget for the third year or could this be presented as an additional budget just arrived in the 3rd year?

Ref.: Exhibit A / Scope of work

A3. Please refer to the Attachment 1 - CVHE-SVX02K-EN IOM Manual, page 70. Every three years, use a non-destructive tube test to inspect the condenser and evaporator tubes.

Q4. What would be the scope of spare parts that the embassy requests that the contractor assume?

All the components or some specific ones?

Ref.: Section 1 / Performance work statement

A4. Please refer to:

Section1 – The Schedule, Performance Work Statement, 3. Scheduled Preventive

Maintenance, 3.1.2, and

Exhibit A, Spare Parts and Expendables Inventory (for the common parts to be provided by each party onsite).

SENSITIVE BUT UNCLASSIFIED

Q5. The embassy has a list of recommended parts for the RTAC and CVHE chiller ?. Should it be included in the proposal? Or does the embassy consider acquiring them independently if their replacement is necessary?

Ref.: Section 1 / Scheduled preventive maintenance

A5. If any spare part, not included in the recommended stock, is necessary it will be quoted by the contractor and provided by the Embassy.

Q6. The supervision must be dedicated full time during the development of the maintenance work or can it be punctual?

Ref.: Section 1 / IV Scope of work -- Chiller maintenance

A6. Supervision shall be necessary during the execution of the annual maintenance works. Weekly and monthly activities performed by the Embassy maintenance personnel and data shall be monitored by the Contractor.

Q7. Should the contractor consider a security professional or does the item refer to the embassy security officer?

A7. It refers to the Post Occupational Safety and Health Officer (POSHO), an Embassy Officer.