19PA1025Q0002 - Solicitation Car Insurance Contract.pdf

PDF 968 KB Posted Jan 27, 2025

Attached to: Third Party Liability Coverage Vehicle Insurance
Solicitation number: 19PA1025Q0002
Issued by: Department of State US Embassy Asuncion

About this file

Written by GovTribe AI · Jan 27, 2025

This is a solicitation document for vehicle insurance coverage issued by the U.S. Embassy in Asuncion, Paraguay (Solicitation #19PA1025Q0002). The Embassy seeks Third Party Liability Coverage Vehicle Insurance for approximately 70 vehicles and 2 motorcycles, with coverage requirements including bodily injury/property damage liability up to PYG 250,000,000 per event, personal injury protection up to PYG 150,000,000, unlimited towing services within Paraguay, loss of income coverage up to PYG 15,000,000, and international Carta Verde Insurance valid for Mercosur countries.

The contract will have a base period of 12 months with four 12-month option years. Proposals are due by February 14, 2025 at 12:00pm and must be submitted electronically to asuncioncontracting@state.gov in PDF format not exceeding 30MB. A pre-proposal conference will be held on February 4, 2025 at 9:00am at the U.S. Embassy Asuncion. The Government intends to award a firm-fixed-price contract to the lowest-priced, technically acceptable offeror without discussions, although discussions may be held if needed. Required submission documents include SF-1449, Section B Pricing, Section K Representations and Certifications, additional information per Section L, and proof of SAM registration. The contract minimum is 40 vehicles and maximum is 110 vehicles.

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Dear Prospective Offeror:

Embassy of the United States of America

General Services Office

Procurement and Contracting Section

Date: 1/24/2025

Subject: Request for Proposals number 19PA1025Q0002

Enclosed is a Request for Quotations (RFQ) for Third Party Liability Coverage Vehicle

Insurance. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required po1tions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on February 4th 2025 09:00am (local time) at the US Embassy

Asuncion. Prospective quoters should contact Jose Vazquez vazquezic@state.gov by January 3JS' 2025 for additional information or to arrange entry to the building.

Quotations are due by February 14th 2025 at 12:00pm. No quotations will be accepted after this time. Quotations must be in English or Spanish and incomplete quotations will not be accepted.

Your proposal must be submitted electronically to asu11cioncontracting@state.gov. It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror's proposal to be

SECTION A - MODEL CONTRACT

SOLICITATION FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15123041

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19PA1025Q0002

6. SOLICITATION ISSUE DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

CLIN 0001

Official vehicle & motorcycle fleet Insurance , Third Party Liability and Personal Injury Protection Contract Period: April 2025 to March 2030

5 YEARS

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449

(REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. VEHICLE INSURANCE SERVICES

The Contractor shall provide insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in US Embassy Asuncion.

B.2 TYPE OF CONTRACT

This contract is an indefinite-delivery indefinite-quantity contract with firm-fixed prices with an economic price adjustment. Task orders will be priced and payable entirely in the currency indicated in the SF1449.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. The estimated quantities listed in B.1 are estimates only and the Government does not guarantee that such quantities will be ordered.

B.3. PRICES/PREMIUMS

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

B.3.2 Contractor’s premiums shall include all costs including personnel, administration, management, labor, transportation, overhead and profit. All premiums shall be in Paraguayan Guaranies or US Dollars.

B.3.3. Premiums - Base Period: The Contractor shall provide the services for the premiums shown below for the base period of the contract, starting on the start date in the Notice to Proceed and continuing for a period of 12 months.

• Third Party Liability – Bodily Injury and Property Damage

• Personal Injury Protection (injury/death of passengers and/or drivers) PIP

• Towing services – Unlimited inside the country

• Loss of income

• International Carta Verde Insurance valid for one year for all the vehicles

• Rapid Roadside Assistance 24/7

B.3.3.1 Total Estimated 70 vehicles + 2 Motorcycles

Item no.

Model Type Year Driver Passengers Armored Annual Premium

001 Chevrolet Suburban 2011 1 8 YES 002 Freightliner Sprinter 2014 1 2 NO 003 Ford Transit 350 2016 1 14 NO 004 Ford Fiesta 2016 1 4 NO 005 Volkswagen Amarok 2017 1 6 NO 006 Volkswagen Amarok 2017 1 6 NO 007 Chevrolet Suburban 2017 1 8 NO 008 Chevrolet Suburban 2017 1 8 NO 009 Chevrolet Suburban 2017 1 8 NO 010 Ford Transit 150 2018 1 9 NO 011 Ford Focus 2018 1 4 NO 012 Chevrolet Tahoe – Pickup 2018 1 4 NO 013 Chevrolet Tahoe – Pickup 2018 1 4 NO 014 Chevrolet Sonic 2019 1 4 NO 015 Toyota Hilux - Pickup 2015 1 4 NO 016 Toyota Hilux - Pickup 2015 1 4 NO 017 Isuzu QKR – Truck 2017 1 4 NO 018 Chevrolet Colorado - Pickup 2017 1 4 NO 019 Chevrolet Silverado - Pickup 2018 1 4 NO 020 Chevrolet Colorado - Pickup 2018 1 4 NO 021 Chevrolet Colorado - Pickup 2018 1 4 NO 022 Chevrolet Colorado - Pickup 2022 1 4 NO 023 Chevrolet Colorado – Pickup 2022 1 4 NO 024 Nissan Frontier – Pickup 2023 1 5 NO 025 Nissan Frontier – Pickup 2023 1 5 NO 026 Volkswagen Worker – Truck 2013 1 3 NO 027 Kia K2700 – Truck 2015 1 2 NO 028 Mercedez Sprinter – Cargo 2016 1 2 NO 029 Isuzu D-Max, Pickup 2017 1 4 NO 030 Chevrolet Silverado – Pickup 2018 1 4 NO 031 Navistar International 2018 1 2 NO 032 Chevrolet Suburban 2009 1 8 YES 033 Toyota Land Cruiser 2010 1 6 YES 034 Chevrolet Suburban 2013 1 8 YES 035 Chevrolet Suburban 2017 1 8 NO 036 Chevrolet Suburban 2017 1 8 NO 037 Chevrolet Suburban 2017 1 8 NO 038 Chevrolet Suburban 2017 1 8 NO 039 Toyota Hilux - Pickup 2017 1 4 NO 040 Chevrolet Tahoe – Pickup 2017 1 8 NO 041 Ford Explorer 2017 1 6 NO

042 Ford Explorer 2010 1 4 NO 043 Honda XR150L – MOTO 2017 1 1 NO 044 Honda XR150L – MOTO 2017 1 1 NO 045 Toyota RAV4 2024 1 4 NO 046 Fiat Siena 2012 1 4 NO 047 Isuzu D-MAX 2019 1 4 NO 048 Chevrolet Suburban 2010 1 8 YES 049 Chevrolet Trail Blazer 2017 1 8 NO 050 Toyota Fortuner 2025 1 6 NO 051 Chevrolet Colorado - Pickup 2017 1 6 NO 052 Chevrolet Tahoe – Pickup 2017 1 6 NO 053 Jeep Grand Cheroki 2019 1 4 NO 054 Toyota Land Cruiser 2021 1 4 YES 055 Toyota Land Cruiser 2008 1 8 NO 056 Honda Pilot 2014 1 6 NO 057 Honda Pilot 2014 1 6 NO 058 Chevrolet Trail Blazer 2017 1 6 NO 059 Chevrolet Trail Blazer 2017 1 6 NO 060 Toyota Land Cruiser 2018 1 6 NO 061 Toyota Land Cruiser 2018 1 6 NO 062 Nissan Frontier – Pickup 2023 1 4 NO 063 Toyota Fortuner 2025 1 6 NO 064 Toyota Fortuner 2025 1 6 NO 065 Honda CR-V 4 2007 1 4 NO 066 Toyota Hilux – Pickup 2019 1 4 NO 067 Chevrolet Trail Blazer 2021 1 6 NO

068 BMW X5 2016 1 6 YES

069 Dodge Durango 2021 1 6 NO 070 Grand Cherokee 2024 1 4 NO 071 Jeep Liberty 2012 1 4 NO 072 Nissan Patrol 2015 1 4 YES 073 Dodge RAM 2019 1 8 NO 074 Jeep Cherokee 2019 1 4 NO

Total Annual Premium:

B.4 Premiums – Option Year One: The Contractor shall provide the services for the premiums shown below for Option Year One of the contract, starting one year after start date in the Notice to Proceed and continuing for a period of 12 months.

• Towing services – Unlimited inside the country

• Loss of income

B.4.1 Total Estimated 70 vehicles + 2 Motorcycles

Item no.

Model Type Year Driver Passengers Armored Annual Premium

041 Ford Explorer 2017 1 6 NO 042 Ford Explorer 2010 1 4 NO 043 Honda XR150L – MOTO 2017 1 1 NO 044 Honda XR150L – MOTO 2017 1 1 NO 045 Toyota RAV4 2024 1 4 NO 046 Fiat Siena 2012 1 4 NO 047 Isuzu D-MAX 2019 1 4 NO 048 Chevrolet Suburban 2010 1 8 YES 049 Chevrolet Trail Blazer 2017 1 8 NO 050 Toyota Fortuner 2025 1 6 NO 051 Chevrolet Colorado - Pickup 2017 1 6 NO 052 Chevrolet Tahoe – Pickup 2017 1 6 NO 053 Jeep Grand Cheroki 2019 1 4 NO 054 Toyota Land Cruiser 2021 1 4 YES 055 Toyota Land Cruiser 2008 1 8 NO 056 Honda Pilot 2014 1 6 NO 057 Honda Pilot 2014 1 6 NO 058 Chevrolet Trail Blazer 2017 1 6 NO 059 Chevrolet Trail Blazer 2017 1 6 NO 060 Toyota Land Cruiser 2018 1 6 NO 061 Toyota Land Cruiser 2018 1 6 NO 062 Nissan Frontier – Pickup 2023 1 4 NO 063 Toyota Fortuner 2025 1 6 NO 064 Toyota Fortuner 2025 1 6 NO 065 Honda CR-V 4 2007 1 4 NO 066 Toyota Hilux – Pickup 2019 1 4 NO 067 Chevrolet Trail Blazer 2021 1 6 NO

068 BMW X5 2016 1 6 YES

069 Dodge Durango 2021 1 6 NO 070 Grand Cherokee 2024 1 4 NO 071 Jeep Liberty 2012 1 4 NO 072 Nissan Patrol 2015 1 4 YES 073 Dodge RAM 2019 1 8 NO

B.5 Premiums – Option Year Two: The Contractor shall provide the services for the premiums shown below for Option Year Two of the contract, starting two years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

• Towing services – Unlimited inside the country

B.5.1 Total Estimated 70 vehicles + 2 Motorcycles no.

Model Type Year Driver Passengers Armored Annual Premium

039 Toyota Hilux - Pickup 2017 1 4 NO

068 BMW X5 2016 1 6 YES

069 Dodge Durango 2021 1 6 NO 070 Grand Cherokee 2024 1 4 NO 071 Jeep Liberty 2012 1 4 NO 072 Nissan Patrol 2015 1 4 YES 073 Dodge RAM 2019 1 8 NO

B.6 Premiums – Option Year Three: The Contractor shall provide the services for the premiums shown below for Option Year Three of the contract, starting three years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

B.6.1 Total Estimated 70 vehicles + 2 Motorcycles no.

Model Type Year Driver Passengers Armored Annual Premium

038 Chevrolet Suburban 2017 1 8 NO 039 Toyota Hilux - Pickup 2017 1 4 NO 040 Chevrolet Tahoe – Pickup 2017 1 8 NO 041 Ford Explorer 2017 1 6 NO 042 Ford Explorer 2010 1 4 NO 043 Honda XR150L – MOTO 2017 1 1 NO 044 Honda XR150L – MOTO 2017 1 1 NO 045 Toyota RAV4 2024 1 4 NO 046 Fiat Siena 2012 1 4 NO 047 Isuzu D-MAX 2019 1 4 NO 048 Chevrolet Suburban 2010 1 8 YES 049 Chevrolet Trail Blazer 2017 1 8 NO 050 Toyota Fortuner 2025 1 6 NO 051 Chevrolet Colorado - Pickup 2017 1 6 NO 052 Chevrolet Tahoe – Pickup 2017 1 6 NO 053 Jeep Grand Cheroki 2019 1 4 NO 054 Toyota Land Cruiser 2021 1 4 YES 055 Toyota Land Cruiser 2008 1 8 NO 056 Honda Pilot 2014 1 6 NO 057 Honda Pilot 2014 1 6 NO 058 Chevrolet Trail Blazer 2017 1 6 NO 059 Chevrolet Trail Blazer 2017 1 6 NO 060 Toyota Land Cruiser 2018 1 6 NO 061 Toyota Land Cruiser 2018 1 6 NO 062 Nissan Frontier – Pickup 2023 1 4 NO 063 Toyota Fortuner 2025 1 6 NO 064 Toyota Fortuner 2025 1 6 NO 065 Honda CR-V 4 2007 1 4 NO 066 Toyota Hilux – Pickup 2019 1 4 NO 067 Chevrolet Trail Blazer 2021 1 6 NO

068 BMW X5 2016 1 6 YES

069 Dodge Durango 2021 1 6 NO 070 Grand Cherokee 2024 1 4 NO 071 Jeep Liberty 2012 1 4 NO 072 Nissan Patrol 2015 1 4 YES 073 Dodge RAM 2019 1 8 NO 074 Jeep Cherokee 2019 1 4 NO

Total Annual Premium:

B.7 Premiums – Option Year Four: The Contractor shall provide the services for the premiums shown below for Option Year Four of the contract, starting four years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

• Loss of income

B.7.1 Total Estimated 70 vehicles + 2 Motorcycles no.

Model Type Year Driver Passengers Armored Annual Premium

036 Chevrolet Suburban 2017 1 8 NO

068 BMW X5 2016 1 6 YES

069 Dodge Durango 2021 1 6 NO 070 Grand Cherokee 2024 1 4 NO 071 Jeep Liberty 2012 1 4 NO 072 Nissan Patrol 2015 1 4 YES 073 Dodge RAM 2019 1 8 NO

B.7 ANNUAL PREMIUMS

B.7.1 Annual Premiums. Payments shall be made annually, as further addressed in

G.2.4.

B.7.2 Premiums for Vehicles Added or Removed During Period of Performance

B.7.2.1 Monthly Premiums. Premiums for vehicles added or deleted shall be computed on a monthly basis. Monthly premiums shall be computed by dividing the annual premiums by twelve.

B.7.2.2 Vehicles and Type of Insurance Coverage Added. Premiums for vehicles added to this contract or for which types of coverage are increased under this contract shall commence on the first day of the month in which the coverage is effective.

B.7.2.3 Vehicles and Type of Insurance Coverage Removed.

Premiums for vehicles removed from coverage under this contract or for which types of coverage are deleted from this contract shall be paid through the last day of the month in which the vehicle or coverage is dropped.

B.8 ADMINISTRATIVE RETENTION AMOUNTS

B.8.1 If the Contractor requests a price adjustment under B.6 below, the Contractor must present cost experience data that includes the retention amount. For purposes of any economic price adjustment, this retention amount is a fixed amount that is a part of the premium amounts in B.3. This retention amount will not be adjusted for any reason.

The retention amount is part of the premium and may include, but not be limited to, such costs as overhead and general and administrative costs. It will also include any profit.

Essentially, it includes all costs except the actual portion of the premium intended to fund claims paid.

B.8.2 sets forth the retention amounts per premium paid for each category of premium and for each period of performance.

NOTE TO OFFEROR - Fill in the fixed retention amounts for each period of performance and for each category of premium. This fixed amount must be expressed in the currency in which the premium amount is proposed. The fixed retention amount shall NOT be expressed in terms of a percentage of the premium.

B.8.3 Retention Amounts per separate premium paid for Third Party Liability Insurance

Period of Performance

TOTAL ANNUAL

PREMIUM PER FLEET

Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4

B.9 ECONOMIC PRICE ADJUSTMENT

B.9.1 Premiums may not be adjusted unless the Claims Rate reaches or exceeds 50% of the Total Annual Premium, per the table below:

CLAIMS PAID INCREASE

50 % 10 % 75 % 15 % 100 % or more 20 %

If the Claims Rate is below 50% of the total annual Premium of the Previous Option period, then price shall not be adjusted upward, even if the Claims is above 50% of the base year or any other option year other than the one immediately preceding. After each option period has ended, the Government may request an adjustment in the coverage level to be effective on next option period.

Before any such adjustment is made, the Contractor should provide the Government a quotation showing new premiums. The new premiums should be according to the percentage of increase in the coverage level requested by the Government. The Government reserves the right to review and accept the new premiums.

Any adjustment shall be subject to mutual agreement of the parties and shall result in a written modification to the contract ____________________. Any failure to reach agreement under this clause shall be subject to the procedures in the Disputes clause.

B.9.2 Reserved.

B.10 MINIMUM AND MAXIMUM AMOUNTS

During the option years that might be exercised, the United States Government (USG) shall place orders totaling a minimum of 40 vehicles. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed 110 vehicles. This reflects the contract maximum.”

B.10.1 Contract Minimum During the contract periods, the Government shall place orders for a minimum of 40 vehicles.

This is the contract minimum for this period of performance.

B.10.2 Contract Maximum During the contract period, the amount of all orders shall not exceed 110 vehicles. This is the contract maximum for this period of performance.

SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1. GENERAL

C.1.1 The U.S. Embassy Asuncion requires vehicle insurance coverage of all the U.S. Government official Fleet (vehicles and motorcycles). The specific coverage under this contract is set forth in Section C and the Attachments in Section J.

C.1.2 Definitions

FMC - Financial Management Center or the paying office

COR - Contracting Officer's Representative.

GSO - General Services Officer in charge of the General Services Office at post. This officer is usually the Contracting Officer for this contract.

CO – Contracting Officer, A contracting officer is an individual entrusted by an organization with the authority to enter into, administer, renew or terminate contract s, along with related determinations and findings.

Loss of Income Insurance – Insurance against loss of income suffered by third-party individuals when the accident is determined to be the fault of the insured vehicle. For example, if the accident results in the inability of a taxi driver or motorcycle driver who was involved in the accident to work due to a damaged vehicle or medical reasons, the insurance would cover that loss of income. The loss is calculated as the net income that would have been earned or incurred continuing normal operating. Likewise, it covers interruption of activities, such as a situation in which an employee's long-term injury results in a loss of income.

Ocupante de Vehículos Particulares (OVP) - Personal Injury Protection

(PIP) covers the costs associated with bodily injury and/or death of passengers and/or driver in the insured vehicle. With this coverage, medical bills will be paid by the insurer as well as the cost of indemnifying in case of death, no matter who is at fault for an accident.

Personal Injury Protection – see Ocupante de Vehículos Particulares.

Responsabilidad Civil (RC) – Third Party Liability for Bodily and

Property Damage. Liability insurance covering Third Parties in the event of an accident when the accident is determined to be the fault of the insured vehicle.

Liability insurance will cover the cost of repairing any property damage as well as medical bills for bodily injury no matter who is at fault for an accident.

Third Party Liability for Bodily and Property Damage – see responsabilidad Civil

Towing Coverage - Towing and labor auto insurance coverage pays for towing of the covered vehicle when it is inoperable, whether or not there is an accident involved. If the vehicle breaks down on the side of the road, towing insurance and labor coverage pays for your vehicle to be towed to the nearest point of service.

Rapid Roadside Assistance 24/7 Coverage - Rapid Roadside Assistance 24 hours a day, 7 days a week insurance coverage pays for rapid roadside assistance 24/7 of the covered vehicle when needed, whether or not there is an accident involved. If needed, rapid roadside assistance 24/7 insurance coverage pay for your vehicle to receive the rapid roadside assistance needed at that time. The service includes but is not limited to: Provide emergency roadside assistance, Jump stars, Battery install, Battery replacement, Battery test, Tire change, Inflate Tires, Fuel Deliveries, Locksmith services, car lockout, Remark: Either provision of new battery nor new tires are included.

C.2. THIRD PARTY INSURANCE COVERAGE

The Contractor shall provide third party liability insurance coverage for all the vehicles and motorcycles listed in Section B. The list of vehicles can be modified at any time during the execution of each option period. Unless otherwise stated, the insurance coverage is valid only within the borders Paraguay. This insurance shall include:

LEVEL OF COVERAGE FOR VEHICLES

Nº (A) Third Party Liability – Responsabilidad Civil Up to PYG

Death or bodily injury of one or more than one person, up to ………………. PYG 250,000,000 Per event

Third party property (including animal) damages up to …………. PYG 130,000,000 Per event

Bodily injury to US Government employees (not in a vehicle insured under this contract at the time of the accident) whether on or off Embassy premises, when the injury is determined to be the fault of vehicle insured under this contract.

………………………… PYG 250,000,000

Per event

Damage to personal property of US Government employees (not in a vehicle insured under this contract at the time of the accident) whether on or off Embassy premises, when the damage is determined to be the fault of a vehicle insured under this contract. ………………………… PYG 100,000,000

Per event

Loss of Income when the accident results in a third party being unable to earn or collect his/her normal income.

PYG 15,000,000

Per event

Personal Injury Protection (injury/death of passengers and drivers) PIP

In case of death of the driver and/or passenger/s. This coverage is valid within any of the MercoSur countries, not just within Paraguay. PYG 150,000,000 Per event

In case of permanent disability of the driver and/or passenger/s. PYG 150,000,000 Per event

Medical costs of driver and/or passenger/s resulting from injury incurred during the accident. In the case of emergency medical attention, the injured person will be taken to the closest available medical facility (public or private) and the insurer shall cover those costs, regardless of the medical facility, up to………….. PYG 50,000,000 Per event

Towing services – Unlimited inside the country

Unlimited number of services and kilometers inside the country Mechanic service

Unlimited Per event

Rapid Roadside Assistance 24/7:

Provide emergency roadside assistance, Jump stars, Battery install, Battery replacement, Battery test, Tire change, Inflate Tires, Fuel Deliveries, Locksmith services, car lockout, Unlimited number of services inside the country.

International Carta Verde Insurance valid for one year

Carta Verde coverage for all vehicles.

This coverage is valid within any of the MercoSur countries.

USD 240,000

Per year

Grand Total:

LEVEL OF COVERAGE FOR MOTORCICLES

Death or bodily injury of one person, up to ………………. PYG 60,000,000 Per event

Death or bodily injury of more than one person, up to ………………. PYG 120,000,000 Per event

Third party property (including animal) damages up to …………. PYG 50,000,000 Per event

Loss of Income when the accident results in a third party being unable to earn or collect his/her normal income.

PYG 5,000,000

In case of death or permanent disability of the driver and/or passenger/s. This coverage is valid within any of the MercoSur countries, not just within Paraguay. PYG 120,000,000 Per event

Rapid Roadside Assistance 24/7:

C.3. OTHER CONTRACTOR REQUIREMENTS

C.3.1 Managerial and Administrative Support

C.3.1.1 The Contractor shall furnish all managerial and administrative support necessary to furnish the insurance under this contract.

C.3.1.2 The Contractor shall provide a representative for the daily administration of this contract. This representative will meet with the Contracting Officer’s Representative (COR) as needed. The representative shall hand carry original documents, such as accident reports, to the Contractor’s office so that claims are received with the legally stipulated time. If the representative is absent, an alternate shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress.

C.3.2 Legal Assistance

C.3.2.1 If, and to the extent, authorized in advance by the United

States Department of Justice and requested by the Contracting Officer, the Contractor shall provide legal services in case of any accidents that are brought into court involving vehicles covered by the Contractor’s policy. This service shall include adjudication and management of every case through final resolution, even if the insurance policy has expired before the time of final resolution. There shall be no additional charge for this service.

C.3.2.2 The Contractor shall inform the Contracting Officer immediately if third parties threaten legal action as a result of inability to settle any accident.

C.3.2.3 The fact that the Embassy enjoys diplomatic immunity shall not in itself be a sufficient reason for refusing to settle any insurance case.

C.3.2.4 The Contractor understands the publicity caused by undue delay may embarrass the United States Government. The Contractor must agree to take proper and discreet action to settle each accident on its merits.

C.4 REPORTS

C.4.1 Monthly. The Contractor shall submit an individual status report for every vehicle involved in an accident, whether the case is pending or resolved. These reports shall comply with Exhibit B. Each report shall cover information for the previous month.

C.4.2 Reserved.

C.4.3. List of Vehicles Covered. The Contractor shall update a complete list of all vehicles covered under this contract.

C.4.3.1 This list shall include, as a minimum, the following items:

Make and model Year Driver and number of passengers Type of vehicle VIN / Chassis Number Type(s) of coverage and annual premium for each type of coverage

C.4.3.2 The Contractor shall provide this list within ten (10) days of contract award. The Contractor shall update this list within ten (10) days of each contract modification that revises the vehicles to be insured.

C.5 CHANGES IN VEHICLES REQUIRING COVERAGE OR CHANGES IN

TYPES OR AMOUNTS OF COVERAGE REQUIRED

C.5.1 Notification to Contractor. The Contracting Officer will notify the

Contractor by letter, each time there is a change in the vehicles covered under the contract or a change in the types of coverage for any vehicles. This letter will request pricing from the Contractor. The Contractor shall have five (5) days to propose premiums.

The Contracting Officer will normally modify the contract bilaterally within ten

(10) days of the notification, presuming the parties can reach agreement on the premiums.

Only the Contracting Officer is authorized to add or remove vehicles from coverage or modify the type of insurance coverage for a vehicle, under this contract. The Contractor shall not add or remove vehicles or revise the type of coverage for any vehicles under this contract without written notification from the Contracting Officer.

C.5.2 Contract Modification. The contract modification will include:

the vehicles added, removed and/or vehicles for which type of insurance coverage is changed effective date of coverage annual premiums and insurance coverage the Contractor shall provide.

C.5.3 Addition or Removal of Vehicles Covered. The Contracting Officer may add or remove vehicles insured under this contract at any time, during any of the periods of performance, under this contract.

C.6 ELIGIBLE PARTICIPATING AGENCIES

The agencies eligible for the vehicles insurance services are:

C.6.1 U.S. Embassy Asuncion

C.6.2 Department of STATE, USAID, DEA, DAO, PEACE CORPS, ODC, FPD, MSG, OTA and any other US dependent Agency.]

C.7 INSURANCE DECALS

The Contractor shall provide the stickers for all covered vehicles within ten (10) days of contract award or contract modification.

SECTION D

PACKAGING AND MARKING

RESERVED

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all vehicle insurance services set forth in the performance work statement

(PWS)

C.1 thru C.7 All required services are performed and no more than one

(1) customer complaint is received per month.

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) [Note to Contracting Officer: insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services-Fixed Price (August 1996) if any of the services exceed the standard.

E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.242-15 STOP WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1 The performance period of this contract is from the start date listed in the Notice to Proceed and continuing for twelve months.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to:

C.5. List of Vehicles Covered 1 10 days after event Contracting described in C.5 Officer

C.6.1. Monthly Report 1 5th of each month COR

F.4 DELIVERABLE ADDRESSES

F.4.1 Reports to Contracting Officer. Reserved.

F.4.2 Reports to Contracting Officer’s Representative (COR). The Contractor shall deliver reports to the Contracting Officer’s Representative at the following address:

StampfMM@state.gov

F.5 NOTICE TO PROCEED. At the time of contract award, the Government will also issue a Notice to Proceed. This Notice to Proceed will establish a start date for providing the insurance services required under this contract. The Government will give the Contractor a minimum of ten (10) days to start providing services, unless both parties agree to an earlier start date.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE

(COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Shipping Supervisor

G.2 SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit invoices in an original to the designated billing office at the following address:

_____FacturasAsuncionAmEmb@state.gov_____ _____American Embassy ______________________ _____Designated Billing Office_(DBO)___________

Or by email at asuncionfacturasamemb@state.gov

G.2.2 A proper invoice shall comply with the requirements of Section I.1, FAR 52.232-25, “Prompt Payment”.

G.2.3 Payment. The Government will make all payments in Paraguayan Guaranies.

G.2.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

G.2.4 Timing of Payments. Payments under this contract will be made semi-annually in advance after either: (1) The date of receipt of a proper invoice in the designated payment office, or (2) the decal(s) sticker(s) and insurance policy(ies) on all vehicles are accepted by the Government, whichever is later.

G.3 CREDITS AND REFUNDS

In the event that premiums have previously been paid for a vehicle subsequently removed from coverage or for a vehicles on which the cost of coverage has been subsequently reduced, all or any part of any resulting overpayment shall, in the sole discretion of the Contracting Officer, be:

Applied as a credit against additional payments owed to the Contractor under the applicable contract, or;

Refunded by the Contractor to the U.S. Government by certified bank check made payable to the U.S. Treasury. The bank check shall be remitted to:

_____Kubistchek Ave. and Mcal. Lopez _____ _____American Embassy ______________________ _____Designated Billing Office_(DBO)___________

G.4 TASK ORDERS

G.4.1 General. The Government will order all services under this contract on a

Delivery/Task Order Form (Attachment 1), issued by the Contracting Officer, as the need arises.

G.3.2 Content. Task orders shall include:

o Date of order o Contract number o Task Order number o Vehicles information o Total Amount o Effective date and contract period

G.3.3 Procedures

G.3.3.1 Before issuing a task order, the Government may issue a written request for quotation that includes the list of vehicles being added to the contract and the proposed contract period. The Contractor shall respond to that request for quotation in writing within three working days.

G.3.3.2 If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required insurance by prorating the monthly prices in Section B.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1. INSURANCE POLICY

H.1.1 The Contractor’s insurance policy is incorporated into this contract as Exhibit C of Section J.

H.1.2 The Contractor shall include an English translation of the original insurance policy without cost to the Government.

H.2 PERMITS

Without cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.3 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(c) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(d) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

H.4 SECURITY

H.4.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees who will require entry onto Government premises.

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