RFQ19P05025Q0007 - VAN.pdf

Embassy of the United States of America GSO/Procurement Avenida das Forças Armadas 1649-044 Lisboa

December 11, 2024

SUBJECT: RFQ Nº 19P05025Q0007 – Purchase of one official motor vehicle - VAN 7+1 Pax, Diesel, Automatic Transmission

Classification Code: 23 – Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles

NAICS Code: Passenger Motor Vehicle – 441110 – New Car Dealers

Date Posted: December 11, 2024

CLOSING RESPONSE DATE: COB December 27, 2024

Synopsis:

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19P05025Q0007 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The Embassy of the United States of America invites you to submit an offer/quote for the purchase and delivery of a new diplomatic government-owned vehicle for its fleet, suitable for transporting passengers, luggage, and other miscellaneous cargo.

The U.S. Government intends to award a purchase order resulting from this RFQ to the lowest priced, technically acceptable (LPTA) offeror/quoter who is a responsible contractor, in accordance with FAR 52.212-1. The Government intends to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options further to the requirements specified may be accepted by the Government but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices. Pricing information for any additional options will be disregarded. Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

All offers shall be FIRM FIXED PRICE. The price quoted by the vendor shall include all labor, materials, overhead, profit, transportation local warranties necessary to deliver the vehicle to Embassy of the United States of America in Lisbon, Portugal. Payment will only be made for amounts itemized in the vendor’s quotation and accepted by the Embassy. Any additional costs not itemized and/or stipulated in the submitted quotation will not be considered for payment under any circumstances.

Vendors’ timelines for delivery shall be considered during the technical evaluation and the Government reserves the right to place its order for the vehicle with any vendor whose offer meets the minimum mandatory specifications, and who can ensure delivery in the shortest timeframe, which shall not exceed six (6) months from the date of award. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another responsible vendor.

An invoice shall be issued after the selected vendor completes all requirements of the award and provides a proper invoice with required supporting documentation. Full payment will be made against the invoice within 30 days upon acceptance of a proper invoice, per the Prompt Payment Act. Advance payments will not be made or offered under any circumstances or stipulations.

Specifications of requirement:

• VAN 7+1 Pax, Diesel, AUTOMATIC TRANSMISSION

• Color: black / grey / silver

• Steering wheel left side for Portugal driving

• 12V power point for Row 2

• Removable 2nd row seats

• Removable rear seats

• 3-point seatbelts on 2nd row

• Front comfort seats with lumbar support

• Front seat height adjustment (driver / passenger)

• Front and rear reading lights

• Cupholders (front / rear)

• cloth upholstery

• Front and rear heating and cooling

• Tinted windows

• MP3/WMA compatibility

• Audio Connectivity System

• USB/C connection

• Alarm with remote central locking and interior protection

• Power door locks

• ~250 horsepower

• Electronic parking brake

• ABS

• Power steering

• Front airbags (driver / passenger)

• Side airbags (front / rear / third row)

• Collision warning system

• Standard Hil Start Assist

• Cruise control

• Power adjustable door mirrors (driver / passenger)

• Full spare tire and repair kit

• Seating capacity: 7+ 1

• Parking assist Cameras

• At least 2 years official warranty from a local dealer.

• The Contractor shall provide a copy of standard warranty information unless indicated otherwise. The warranty applies as of the date the vehicles are received and accepted at the delivery location. The price for warranty shall be included in the price for each vehicle.

• The vehicle must have EU specifications. Service, maintenance, and spare parts must be available in Lisbon area, Portugal. Newly manufactured, latest model. Second-hand vehicle is not acceptable. Brand name parts readily available in Lisbon area, Portugal.

The US Embassy in Lisbon requires the services of a dealer that handles diplomatic sales which exempts certain taxes such as IA and VAT.

Only companies or individuals specializing in this field should apply.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this RFQ specifications provided. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Offers in English. All responsible business sources may submit an offer or ask questions using the following e-mail address: LisbonProcure@state.gov. Please include the RFQ number in the subject line of your email. Offer must be valid for a minimum of 90 days.

Please be advised that firms doing business with the United States Government need to be registered in the System for Award Management (SAM) www.sam.gov before the purchasing contract is awarded. If you require any additional information, please contact the U. S Embassy Procurement Section.

The following FAR clauses apply to this solicitation:

FAR 52.212-1 instructions to offerors – Commercial Items FAR 52.212-4 Contract Terms and Conditions – Commercial Items FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

Posted 12/11/2024 mailto:LisbonProcure@state.gov http://www.sam.gov/