19NZ9525Q0022_WLG_ Solicitation_Digital Studio Equipment Upgrade.pdf

U.S. Embassy Wellington, New Zealand

Date: 4 September 2025

Dear Prospective Quoter:

Subject: Request for Quotations - 19NZ9525Q0022_WLG

Enclosed is a Request for Quotations (RFQ) for Digital Studio Equipment Upgrade for the U.S. Embassy Wellington. If you would like to submit a quotation, please fill in the separate excel spreadsheet attached.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 18th September 2025. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Quotations must be submitted electronically via email to:

wellington.gsoprocurement@state.gov. All documents must be submitted in one of the following file formats: Microsoft Word (.docx), Microsoft Excel (.xlsx), or Adobe PDF (.pdf). The total size of each email, including attachments, must not exceed 30 megabytes (MB). If your submission exceeds this limit, you must divide your documents into separate files and send them in multiple emails, each under 30MB. Clearly label each email (e.g., “Email 1 of 2,” “Email 2 of 2”) to ensure proper assembly of your submission.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, John Langer Contracting Officer

1. Pricing All prices must be in U.S. dollars. Please complete the pricing columns in the separate Excel spreadsheet avaialble through SAM.gov (Notice ID# 19NZ9525Q0022_WLG)

CLIN Description Make/Model

(Brand-Name or Equal)

Qty Cost Each

(USD)

Extended Cost

(USD)

Rechargeable V-Mount Battery, 50Wh, compact, Black. Salient characteristics: V-mount; 50Wh; rechargeable Li-ion; compact housing. (Brand-Name or Equal)

SmallRig VB50 2 $ - $ -

Wireless Handheld Condenser Microphone, broadcast quality. Salient characteristics:

Condenser capsule; handheld design;

integrated wireless transmitter. (Brand- Name or Equal)

RODE Interview

PRO

2 $ - $ -

Portable Field Recorder, 2-input / 2-track.

Salient characteristics: 32-bit float recording; dual XLR inputs; portable field use. (Brand-Name or Equal)

Zoom F3 1 $ - $ -

Aluminum Travel Tripod with Fluid Head.

Salient characteristics: Lightweight; folding;

aluminum; integrated fluid video head.

(Brand-Name or Equal)

Ulanzi Ombra

XIANG

2 $ - $ -

CFexpress 4.0 Type A Memory Card, 480GB, 2-Pack. Salient characteristics: 480GB; Type A format; ≥1400 MB/s sustained write.

(Brand-Name or Equal)

ProGrade Iridium 1 $ - $ -

30mm f/1.4 Lens, APS-C, Sony E-mount.

Salient characteristics: 30mm focal length;

f/1.4 aperture; Sony E-mount. (Brand-Name or Equal)

Sigma 30mm f/1.4 DC DN

Contemporary 2 $ - $ -

Digital Cinema Camera, Super-35, Sony E-mount. Salient characteristics: Super-35 sensor; ≥4K recording; pro codecs. (Brand- Name or Equal)

Sony FX30 2 $ - $ -

Full-Frame Mirrorless Camera, 61MP, Sony E-mount. Salient characteristics: ≥61MP;

full-frame sensor; E-mount. (Brand-Name or Equal)

Sony a7R V 1 $ - $ -

Full-Frame Mirrorless Camera, 33MP, Sony E-mount. Salient characteristics: ≥33MP;

full-frame sensor; E-mount. (Brand-Name or Equal)

Sony a7 IV 1 $ - $ -

Zoom Lens, 24–70mm f/2.8, Sony E-mount.

Salient characteristics: 24–70mm; f/2.8 constant aperture; pro optics. (Brand-Name or Equal)

Sony FE 24- 70mm GM II

1 $ - $ -

Telephoto Zoom Lens, 70–200mm f/2.8, Sony E-mount. Salient characteristics: 70– 200mm; f/2.8 constant; stabilization.

(Brand-Name or Equal)

Sony FE 70- 200mm GM OSS

II

1 $ - $ -

2x Teleconverter, Sony E-mount. Salient characteristics: Doubles focal length;

compatible with Sony GM lenses. (Brand- Name or Equal)

Sony FE 2x 1 $ - $ -

Variable ND/PL Filter, magnetic, 2–5 stop.

Salient characteristics: 2–5 stop ND;

polarization; magnetic system. (Brand- Name or Equal)

PolarPro Helix MagLock

1 $ - $ -

Thread Plate Adapter, 77mm, magnetic.

Salient characteristics: 77mm threading;

magnetic mounting. (Brand-Name or Equal)

PolarPro Thread Plate 77mm

1 $ - $ -

Thread Plate Adapter, 82mm, magnetic.

Salient characteristics: 82mm threading;

magnetic mounting. (Brand-Name or Equal)

PolarPro Thread Plate 82mm

2 $ - $ -

CFexpress 4.0 Type A Memory Card, 480GB, 2-Pack (duplicate). Salient characteristics:

480GB; Type A; pro speed. (Brand-Name or Equal)

ProGrade Iridium 1 $ - $ -

UHS-II SDXC Memory Card, 512GB, 2-Pack.

Salient characteristics: 512GB per card;

UHS-II; high-speed. (Brand-Name or Equal)

ProGrade Digital 1 $ - $ -

CFexpress Type A Card Reader, USB 4.0, single-slot. Salient characteristics: Type A;

USB 4.0; ≥1GB/s transfer. (Brand-Name or Equal)

ProGrade Digital 1 $ - $ -

Memory Card Reader Case, supports CFexpress A + SD. Salient characteristics:

Protective; portable; multi-slot. (Brand- Name or Equal)

PGYTECH

CreateMate

1 $ - $ -

In-Ear Stereo Headphones, dual-driver, clear. Salient characteristics: Dual drivers;

detachable cables; isolation. (Brand-Name or Equal)

Shure SE425 1 $ - $ -

Wireless Lavalier Microphone System, 2-person. Salient characteristics: Dual channel; lav mics; recorder included.

(Brand-Name or Equal)

RODE Wireless

PRO

1 $ - $ -

Camera-Mount Shotgun Microphone, digital. Salient characteristics: Compact;

multi-pattern; Sony camera compatible.

(Brand-Name or Equal)

Sony ECM-B1M 1 $ - $ -

On-Camera Monitor, 5.2" HDMI HDR.

Salient characteristics: 5.2"; HDR display;

HDMI input. (Brand-Name or Equal)

Atomos Shinobi II 1 $ - $ -

Accessory Kit for 5" Monitor. Salient characteristics: Power accessories; case;

cables. (Brand-Name or Equal)

Atomos Accessory Kit V2

1 $ - $ -

Monitor Mount, supports 5–7". Salient characteristics: Cold shoe/1⁄4"-20; tilt adjust. (Brand-Name or Equal)

Atomos AtomX Mount

Carbon Fiber Travel Tripod, compact. Salient characteristics: Lightweight; foldable;

carbon fiber build. (Brand-Name or Equal)

Peak Design Travel Tripod

1 $ - $ -

Camera Stabilizer Gimbal, compact kit.

Salient characteristics: Lightweight;

supports mirrorless; kit accessories. (Brand- Name or Equal)

DJI RS 4 Mini Combo

1 $ - $ -

NP-FZ100 Battery Kit, 4 batteries + charger.

Salient characteristics: Compatible with Sony NP-FZ100; multi-battery kit. (Brand- Name or Equal)

Tilta NP-FZ100 Kit

1 $ - $ -

Vertical Battery Grip, Sony a7 series. Salient characteristics: Fits Sony a7R IV/a7 IV;

vertical shutter release. (Brand-Name or Equal)

Sony VG-C4EM 1 $ - $ -

Portable Power Bank, 250W, LCD, 27,650mAh. Salient characteristics: 250W output; high-capacity; LCD display. (Brand- Name or Equal)

Anker 3-Port 250W

1 $ - $ -

Lens Cleaning Kit. Salient characteristics:

Professional optical cleaning solution;

microfiber cloth; brush; case. (Brand-Name or Equal)

ZEISS Lens Cleaning Kit

1 $ - $ -

Quick Release Buckle Kit, strap attachment system. Salient characteristics: Quick release; compatible with camera straps.

(Brand-Name or Equal)

Falcam F38 Buckle Kit V2

1 $ - $ -

Camera Strap, padded, adjustable. Salient characteristics: Padded; adjustable; quick release. (Brand-Name or Equal)

Peak Design Slide (Black)

Camera Clip Mounting System, v3. Salient characteristics: Clip-on system; supports DSLR/mirrorless. (Brand-Name or Equal)

Peak Design Capture Clip v3

Camera Clip Pad, ergonomic support v2.

Salient characteristics: Adds comfort to clip mount; compatible with v3. (Brand-Name or Equal)

Peak Design PROpad v2

2 $ - $ -

Quick Release Plate, cross-compatible.

Salient characteristics: Compatible with Falcam F38 + Peak Design systems. (Brand- Name or Equal)

Falcam F38/Peak Design Plate

2 $ - $ -

Camera Backpack, 30L, Black. Salient characteristics: 30L capacity; padded;

camera dividers. (Brand-Name or Equal)

Peak Design Everyday

Backpack (30L) 1 $ - $ -

Camera Backpack, 35L. Salient characteristics: 35L capacity; customizable dividers; durable. (Brand-Name or Equal)

Nomatic McKinnon 35L

1 $ - $ -

27" 5K Studio Display Monitor, tilt adjustable. Salient characteristics: 27" diagonal; 5K resolution; tilt stand. (Brand- Name or Equal)

Apple Studio Display (Standard

Glass)

Thunderbolt 4 Hub, 18-in-1. Salient characteristics: ≥18 ports; TB4 support;

high-speed charging. (Brand-Name or Equal)

CalDigit TS4 Dock 1 $ - $ -

RAID Storage Array, 40TB, 2-Bay, TB3.

Salient characteristics: RAID 0/1; TB3 interface; 40TB capacity. (Brand-Name or Equal)

Glyph Blackbox

PRO RAID

(2×20TB)

1 $ - $ -

Portable SSD, 4TB, rugged. Salient characteristics: 4TB; USB-C; drop/shock resistant. (Brand-Name or Equal)

Samsung T7 Shield (Black)

1 $ - $ -

Wireless Ergonomic Mouse. Salient characteristics: Wireless; ergonomic design;

programmable buttons. (Brand-Name or Equal)

Logitech MX Master 3S

1 $ - $ -

Wireless Keyboard with Touch ID + Numeric Keypad. Salient characteristics: USB-C; full layout; biometric support. (Brand-Name or Equal)

Apple Magic Keyboard (Black

Keys) 1 $ - $ -

Programmable Control Surface with Dials + Buttons. Salient characteristics:

Customizable profiles; USB-C. (Brand-Name or Equal)

Elgato Stream Deck +

1 $ - $ -

Video Editing Console with Software. Salient characteristics: Editing keyboard;

jog/shuttle; licensed software. (Brand- Name or Equal)

Blackmagic DaVinci Resolve

Speed Editor 1 $ - $ -

All-in-One Video Production Console.

Salient characteristics: Integrated mixer;

multichannel input/output; touchscreen.

(Brand-Name or Equal)

RODE

RODECaster

Video All-in-One Production

Console

1 $ - $ -

Dynamic Podcast Microphone, broadcast quality. Salient characteristics: Cardioid pattern; XLR; studio use. (Brand-Name or Equal)

RODE PodMic 2 $ - $ -

Desk Microphone Stand. Salient characteristics: Desktop base; height adjustable. (Brand-Name or Equal)

Elgato Wave Stand

2 $ - $ -

Professional Boom Arm, desk mount.

Salient characteristics: Desk clamp;

articulated boom; supports heavy mics.

(Brand-Name or Equal)

Elgato Wave Mic Arm Pro (Black)

2 $ - $ -

Professional Studio Headphones, closed-back. Salient characteristics: Over-ear;

closed-back; coiled cable. (Brand-Name or Equal)

Sony MDR-7506 2 $ - $ -

Mobile Overhead Microphone Stand, caster base. Salient characteristics: Wheeled base;

telescoping boom. (Brand-Name or Equal)

K&M 21430 1 $ - $ -

Camera Prompter, desktop/tripod mount.

Salient characteristics: Supports DSLR/mirrorless; integrates with apps.

(Brand-Name or Equal)

Elgato Creator’s Prompter

Heavy-Duty Tripod with Fluid Head. Salient characteristics: ≥10kg load capacity; fluid video head; aluminum build. (Brand-Name or Equal)

SmallRig AD-01 3 $ - $ -

Windscreens for gooseneck microphones.

Salient characteristics: Compatible with Shure MX412/MX418; foam construction.

(Brand-Name or Equal)

Shure Windscreens

4 $ - $ -

Full-Frame Cinema Camera, Sony E-mount.

Salient characteristics: Full-frame sensor;

professional codecs; compact cinema body.

(Brand-Name or Equal)

Sony FX3A 1 $ - $ -

XLR Audio Handle Unit, Sony compatible.

Salient characteristics: Dual XLR inputs; hot shoe mount; digital interface. (Brand-Name or Equal)

Sony XLR-H1 1 $ - $ -

CFexpress 4.0 Type A Memory Card, 480GB, 2-Pack. Salient characteristics: 480GB; Type A format; high speed. (Brand-Name or Equal)

ProGrade Iridium 1 $ - $ -

Memory Card Case, supports CFexpress A + SD. Salient characteristics: Rugged shell;

compact; water-resistant. (Brand-Name or Equal)

Ruggard Leda 1 $ - $ -

Wireless Timecode Generator Kit, 3-pack.

Salient characteristics: Wireless sync;

Bluetooth; multi-camera support. (Brand- Name or Equal)

Deity TC-1 Kit 1 $ - $ -

Mini V-Mount Battery Kit, 99Wh, folding plate. Salient characteristics: 99Wh;

compact; folding V-lock plate. (Brand-Name or Equal)

SmallRig VB99 Kit 1 $ - $ -

Handheld Pocket Camera, Creator Combo.

Salient characteristics: 4K+ video; compact form; creator accessories. (Brand-Name or Equal)

DJI Osmo Pocket 3 Creator Combo

1 $ - $ -microSDXC Memory Card, 256GB, UHS-I, with adapter. Salient characteristics:

256GB; UHS-I; ≥100MB/s read. (Brand- Name or Equal)

SanDisk Extreme 1 $ - $ -

TTL Camera Flash, Sony-compatible. Salient characteristics: Hot-shoe mount; TTL support; rechargeable. (Brand-Name or Equal)

Godox V100 (Sony)

1 $ - $ -

Flash Accessory Kit, round head. Salient characteristics: Magnetic modifiers; case included; compatible with round flash.

(Brand-Name or Equal)

Godox AK-R1 1 $ - $ -

Color Calibration Tool for Video. Salient characteristics: Portable; X-Rite/Calibrite compatible; video calibration targets.

(Brand-Name or Equal)

Calibrite ColorChecker

Passport Video 2

Flash Modifier Starter Kit for Events. Salient characteristics: Includes gel, diffuser, grid;

magnetic system. (Brand-Name or Equal)

MagMod Starter Kit Gen 2

1 $ - $ -

Pocket Flash Kit with Modifiers, Sony TTL.

Salient characteristics: Portable; 200Ws;

TTL; modifier accessories. (Brand-Name or Equal)

Godox AD200Pro

II

2 $ - $ -

TTL Wireless Flash Trigger, touchscreen, Sony-compatible. Salient characteristics:

Hot-shoe mount; TTL; touchscreen control.

(Brand-Name or Equal)

Godox X3 S 1 $ - $ -

Flash Bracket for Bowens Accessories.

Salient characteristics: Bowens S-mount adapter; adjustable bracket. (Brand-Name or Equal)

Godox S2 2 $ - $ -

Extension Flash Head, compatible with Godox system. Salient characteristics:

Extension cable; remote flash head. (Brand- Name or Equal)

Godox EC200 II 2 $ - $ -

Cold Shoe Mount for Flash Accessories.

Salient characteristics: Hot shoe grip; quick release. (Brand-Name or Equal)

MagMod MagShoe 2

1 $ - $ -

Flash Dual Mounting Ring. Salient characteristics: Dual flash support; Bowens mount compatibility. (Brand-Name or Equal)

MagMod MagRing 2

1 $ - $ -

Quick Release Softbox, 35", Bowens. Salient characteristics: 90cm; quick release;

Bowens mount. (Brand-Name or Equal)

Godox QR-P90T 2 $ - $ -

Grid for Quick Release Softbox, 35". Salient characteristics: 90cm; honeycomb grid; light control. (Brand-Name or Equal)

Godox Grid QR- P90T

2 $ - $ -

Rectangular Softbox with Grid, 14×63".

Salient characteristics: Strip box; grid included; Bowens mount. (Brand-Name or Equal)

Godox Softbox 14×63"

2 $ - $ -

Circular Softbox, 35". Salient characteristics:

90cm; quick setup; Bowens mount. (Brand- Name or Equal)

Aputure Light Dome III

2 $ - $ -

Bi-Color LED Monolight, 300W, V-Mount.

Salient characteristics: Bi-color; 300W output; V-mount plate. (Brand-Name or Equal)

Aputure LS 300x 2 $ - $ -

RGB LED Monolight, 60W. Salient characteristics: RGBWW; 60W output;

compact. (Brand-Name or Equal)

Nanlite Forza 60C 2 $ - $ -

Fresnel Lens Accessory for 60W Monolight.

Salient characteristics: Fresnel glass;

adjustable beam; Forza 60 compatible.

(Brand-Name or Equal)

Nanlite FL-11 1 $ - $ -

Lantern Softbox, 3' diameter. Salient characteristics: 90cm; omnidirectional lighting; Bowens mount. (Brand-Name or Equal)

Aputure Lantern

2 $ - $ -

RGBWW LED Bulb Kit, 4-light. Salient characteristics: RGBWW; wireless control; 4 bulbs included. (Brand-Name or Equal)

Nanlite PavoBulb 10C Kit

1 $ - $ -

RGB LED Tube Light, 4', 2-light kit. Salient characteristics: RGB pixel tube; 4ft length;

DMX/wireless control. (Brand-Name or Equal)

Nanlite PavoTube II 30XR (2-Light

Kit) 1 $ - $ -

Barndoors + Grid for Tube Lights. Salient characteristics: Barndoors; honeycomb grid;

PavoTube II compatible. (Brand-Name or Equal)

Nanlite Fabric Barndoors/Grid

2 $ - $ -

C-Stand Kit with Arms + Case, 3-pack.

Salient characteristics: 40" extension arm;

grip head; turtle base; rolling case. (Brand- Name or Equal)

Impact C-Stand Kit (3-Pack)

1 $ - $ -

Backdrop Stand Kit, 8' wide. Salient characteristics: Collapsible frame;

lightweight; portable. (Brand-Name or Equal)

Westcott X-Drop Pro Stand

1 $ - $ -

Fabric Backdrop, 8×8', Blue Concrete.

Salient characteristics: Wrinkle resistant;

photo-grade. (Brand-Name or Equal)

Westcott X-Drop Pro Backdrop

(Blue Concrete) 1 $ - $ -

Fabric Backdrop Sweep, 8×13', White.

Salient characteristics: Wrinkle resistant;

seamless sweep design. (Brand-Name or Equal)

Westcott X-Drop Pro Sweep

(White) 1 $ - $ -

Fabric Backdrop Sweep, 8×13', Green (Chroma Key). Salient characteristics:

Wrinkle resistant; seamless sweep design.

(Brand-Name or Equal)

Westcott X-Drop Pro Sweep

(Green) 1 $ - $ -

Fabric Backdrop Sweep, 8×13', Black. Salient characteristics: Wrinkle resistant; seamless sweep design. (Brand-Name or Equal)

Westcott X-Drop Pro Sweep

(Black) 1 $ - $ -

Fabric Backdrop Sweep, 8×13', Gray. Salient characteristics: Wrinkle resistant; seamless sweep design. (Brand-Name or Equal)

Westcott X-Drop Pro Sweep (Gray)

1 $ - $ -

Sub Total $ -

Shipping to:

Dispatch Agency (US) Lincoln Moving & Storage 19018 62nd Ave S Kent WA 98032 or -

Shipping to:

U.S. Embassy Wellington (NZ) 29 Fitzherbert Terrace, Thorndon, Wellington, New Zealand

Total for

1-91 + 92

Total for 1-91 + 93

2. Delivery Locations Delivery must be made to either of the following locations:

Dispatch Agency Lincoln Moving & Storage 19018 62nd Ave S, Kent, WA, U.S. 98032 or

U.S. Embassy, Wellington 29 Fitzherbert Terrace, Thorndon, Wellington, NZ 6011

3. Lead time Delivery must be made either to the dispatch agency in the U.S. or directly to the U.S.

Embassy in Wellington, New Zealand. The delivery timeline is as follows:

Delivery must occur within 30 calendar days of purchase order issuance.

4. Payment Terms

The U.S. Embassy cannot make advance payments. Payments will be made after delivery of the items.

Payment will be processed via EFT (Electronic Funds Transfer) and is due 30 calendar days after the delivery of items in full and a proper invoice.

5. Warranty Period Offerors must specify the warranty period in their quotation. The warranty should cover defects in materials and workmanship and provide for repair or replacement of defective items.