RFQ-19NL80-26-Q-0015_The Hague Floor Replacement at a Residential property_Final_May29_2026.pdf

EMBASSY OF THE UNITED STATES OF AMERICA

John Adams Park 1, 2244 BZ Wassenaar, The Netherlands

May 29, 2026, Dear Prospective Offeror:

SUBJECT: Solicitation Number RFQ:19NL80-26-Q-0015

The Embassy of the United States of America invites you to submit a proposal for Carpet Removal and Parquet Installation Residential Property in The Hague, The Netherlands.

Submit your quotation by email to The Contracting Officer: Jonathan P. Wedd, Thehaguecontracts@state.gov ,indicating the solicitation number: 19NL80-26-Q-0015 on or before 5 P.M. local time on June 29, 2026. No proposal will be accepted after this time.

The Embassy has organized a mandatory site visit on June 12, 2026, at 10 a.m. local time.

Prospective offerors should contact TheHaguecontracts@state.gov no later than June 9, 2026, for additional information and to arrange access to the premises.

For a quotation to be considered, you must also complete and submit the following:

1. Completed Standard form “SF-1449.”

2. PRICE/FINANCIAL PROPOSAL

3. The pricing Schedule on page 9

The U.S. Government intends to award a responsible company submitting a technically acceptable proposal, with the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation to Daniel Sinot by e-mail:

Thehaguecontracts@state.gov or by telephone +31(0) 70 – 310 2218 during regular business hours.

Sincerely, Jonathan P. Wedd

Contracting Officer

SBU - CONTRACTING AND ACQUISITIONS

mailto:Thehaguecontracts@state.gov mailto:TheHaguecontracts@state.gov mailto:Thehaguecontracts@state.gov

Table of Contents:

1. SF-1449 Solicitation Form

2. Statement of Work ................................................................................... 3-9

3. Contract Clauses ...................................................................................... 10-19

4. Representations and Certifications ............................................................ 20-24

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF 23

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

PR15897700

19NL8026Q0015

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN:

GSO/PROCUREMENT

AMERICAN EMBASSY THE HAGUE

ATTN: FMC

John Adams Park 1 2244BZ Wassenaar The Netherlands

1 Carpet Removal and Parquet Installation at a Residential Property in The Hague, The Netherlands as specified in Statement of Work: RFQ-19NL80-26-Q-0015

5/29/2026

6/29/2026 5 P.M.

AMERICAN EMBASSY THE HAGUE

John Adams Park 1, 2244BZ Wassenaar, ATTN:

GSO/PROCUREMENT

THE HAGUE 2244 BZ

NETHERLANDS

REFER TO THE PRICING SCHEDULE

SBU - CONTRACTING AND ACQUISITIONS

Statement of Work (SOW)

RFQ: 19NL80-26-Q-0015

1. Project Overview

Project Description: Remove existing carpet and replace it with parquet flooring on the second floor of a Residential Property.

Location: Residential Property in The Hague

Area: Approximately 200 square meters on the second floor of the property, broken down into the following three areas/phases:

1. Primary Suite

2. Guest Primary Suite

3. Hall and Guest Rooms

During each phase, the remainder of the residence will remain occupied; therefore, dust control will be required.

2. Tasks

Site Inspection: Conduct a site inspection to assess the condition of the existing carpet and subfloor. Ensure the work area is clear of furniture and other obstructions, with storage relocated to the side. Protect adjacent areas from dust and debris during the project.

Carpet Removal:

• Remove and dispose of the existing carpet and underfloor in compliance with local environmental regulations (contractor to dispose offsite).

• Inspect the concrete subfloor for damage or unevenness and prepare it for parquet installation.

Subfloor Preparation:

• Clean and level the subfloor to ensure proper installation of parquet flooring.

• Repair any damaged areas of the concrete subfloor (provide optional separate price per square meter).

Parquet Flooring Installation:

• Provide and install high-quality, traditionally laid Tapis parquet flooring with the following specifications:

o Wood type: 6mm oak herringbone, glued and nailed to 12mm chipboard o Edge finish: Double wenge border/band and standing friezes all around o Wood selection: European Oak premier o Finish: 1 coat of primer / 2 coats of matte varnish

• Include all necessary materials (adhesives, sealants, etc.).

• Ensure proper alignment and spacing.

• Apply finishing treatments, such as sanding and sealing, to ensure durability and aesthetic quality.

Post-Installation:

• Clean the work area and remove all debris.

• Conduct a final inspection with the designated government representative to ensure the work meets quality standards.

3. Deliverables

• Removal and disposal of existing carpet

• Installation of approximately 200m² of parquet flooring

• Final inspection report confirming completion of work

4. Timeline

Below is the timeline for the expected duration of the entire project.

5. Standards and Compliance

• Ensure compliance with local building codes and environmental regulations.

• Use materials that meet durability and safety standards.

6. Contractor Requirements

• Demonstrated experience in flooring installation projects of similar scope

• Ability to comply with security and access requirements.

7. Quality Assurance

Include provisions for quality control and government oversight during the project.

Requirements:

1. MANDATORY SITE VISIT: A mandatory site visit will be organized on Friday June 12, 2026, at 10 a.m. local time. The Contracting Officer will schedule this visit for all contractors. The contractor shall be responsible for completing a thorough site investigation to become familiar with existing conditions and establish quantities of materials required for the project.

2. TECHNICAL QUALIFICATIONS: The vendor and sub-contractors must be registered for a minimum of 5 years at the KVK (Kamer van Koophandel), and the task being performed on this project must be their core business.

3. SITE ACCESS: The premises will remain in operation throughout the duration of the floor installation. The contractor shall be responsible for coordinating all work activities with the

Owner's Representative. Normal work schedule is Monday to Friday, 8:00 a.m. to 5:00 p.m., except weekends and holidays.

4. SITE SAFETY: The contractor shall be responsible for establishing and maintaining safe working conditions for both their staff and building occupants. All work shall be completed in conformance with applicable local safety laws and regulations (Arbo/VCA). The contractor shall furnish a written work plan for the Owner's review outlining planned work, identifying known safety risks, and methods to eliminate or mitigate safety risk.

5. MATERIALS: The contractor shall provide all tools, permits, equipment, and expendable materials needed, as well as the necessary manpower required for completion of all work. The contractor will deliver all tools, materials, and expendables to the site.

Material Samples: Provide samples of parquet materials prior to commencement of work:

• Oak parquet sample (minimum 15cm × 15cm) showing grain pattern, color, and quality grade

• Wenge border material sample (minimum 30cm length)

• Sample board (minimum 20cm × 20cm) demonstrating complete finishing process

(primer + 2 coats matte varnish)

• All samples labelled with manufacturer, product name, and specifications

Maintenance Kit: Provide a cleaning and polishing kit containing materials expected to be needed for one year of care of the new floor.

6. TEMPORARY PROTECTION: The contractor shall furnish and install temporary protection within all working areas and along the pathways servicing these work areas. This protection is intended to limit the passage of dust, dirt, and debris between working and non-working areas of the building.

7. INSTALLATION & FINISHING: The contractor shall furnish all labor, tools, permits, materials, and equipment necessary to perform the service.

8. DAMAGE RESPONSIBILITY: All damage during any part of the process before final inspection shall be the responsibility of the contractor, and any damages shall be replaced by the contractor at no additional cost to the U.S. Embassy.

9. WASTE DISPOSAL: The contractor shall haul away from the project and legally dispose of all debris to an offsite location.

10. SITE CLEAN-UP: Site clean-up shall be performed daily.

11. FINAL CLEAN-UP: The contractor shall be responsible for the full and thorough cleaning of the work areas following project completion. Work areas shall be free of dust, dirt, and debris and suitable for immediate use by the Owner when complete.

12. FINANCIAL SPECIFICATION ON QUOTES: a. All quotations for work must be provided in English.

13. (A) Contractor Identification & Conduct: The contractor must ensure all personnel are easily identifiable on-site and strictly adhere to the following code of conduct. Vendor employees shall not at any time:

• Smoke in the facility or residences.

• Arrive under the influence of drugs/alcohol, or with alcohol on their breath.

• Consume alcoholic beverages on the job, even if offered.

• Use the client’s bathroom or towels without permission.

• Engage in prolonged discussions or arguments regarding the job.

• Perform any work not specified in this agreement.

14. SCHEDULING OF WORK: All work must be completed within a tight schedule, and completion by the date provided is critical and non-negotiable.

15. CONTRACTOR WORK: The contractor will be responsible for and incur all labor and material costs required to repair any damage to government facilities that occurred during and as a result of repair work, replacement operations, or new work under this contract, including gas, water, or electric distribution systems.

16. WARRANTY: The contractor must supply a full 1-year warranty, after the date of final acceptance, on all materials and installation.

Pricing Schedule:

Offerors shall NOT include Value Added Tax (VAT) in their quoted prices. This order is exempt from Value Added Tax (VAT) as the United States Mission to The Netherlands possesses a tax exemption certificate issued by the host government. The certificate will be provided after the contract is awarded.

Offerors must:

1. Provide all prices excluding VAT

2. Clearly indicate the applicable VAT percentage rate that would otherwise apply

*End of Statement of Work*

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE ORDERS AWARDED

OVERSEAS

PRESCRIBED IN PART 12 ACQUISITION OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically this/these address(es): Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://www.acquisition.gov/dosar or https://www.ecfr.gov/current/title-48/chapter-6

NUMBER TITLE AND DATE

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (JUN 2020) Alternate I (NOV 2021)

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV

2021)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT – MAINTENANCE (JAN 2026)

52.204-91 CONTRACTOR IDENTIFICATION (JAN 2026)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED (JAN

2026)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JAN 2026)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

https://acquisition.gov/browse/index/far https://www.acquisition.gov/dosar https://www.ecfr.gov/current/title-48/chapter-6

52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (JAN 2026)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (JAN 2026)

Alternate I (MAR 2020)

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS STATUTE (JAN 2026)

52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN STATUTE (JAN 2026)

Alternate I (JAN 2026)

Alternate II (JAN 2026)

Alternate III (JAN 2026)

Alternate IV (JAN 2026)

52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2026)

52.219-16 LIQUIDATED DAMAGES—SUBCONTRACTING PLAN (JAN 2026)

52.219-33 NONMANUFACTURER RULE (JAN 2026)

52.222-3 CONVICT LABOR (JAN 2026)

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES (JAN 2026)

52.222-35 Alterna

EQUAL OPPORTUNITY FOR VETERANS (JAN 2026)

te I (JUL 2014)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JAN

2026)

Alternate I (JUL 2014)

52.222-37 EMPLOYMENT REPORTS ON VETERANS (JAN 2026)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (JAN 2026)

52.222-41 SERVICE CONTRACT LABOR STANDARDS STATUTE (JAN 2026)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS-PRICE ADJUSTMENT (MULTIPLE YEAR AND OPTION

CONTRACTS) (JAN 2026)

52.222-44 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS-PRICE ADJUSTMENT (JAN 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS STATUTE (JAN 2026)

Alternate I (JAN 2026)

52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT

LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE,

CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT –

REQUIREMENTS (JAN 2026)

52.222-53 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT

LABOR STANDARDS TO CONTRACTS FOR CERTAIN SERVICES –

REQUIREMENTS (JAN 2026)

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (JAN 2026)

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 (JAN 2026)

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(APR 2026)

52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

Alternate I (MAY 2008)

52.223-11 OZONE-DEPLETING SUBSTANCES AND HIGH GLOBAL WARMING

POTENTIAL HYDROFLUOROCARBONS (JAN 2026)

52.223-12 MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF

REFRIGERATION EQUIPMENT AND AIR CONDITIONERS (JAN 2026)

52.223-20 [Reserved] Aerosols

52.223-21 [Reserved] Foams

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (JAN 2026)

52.224-3 PRIVACY TRAINING (APR 1984)

Alternate I (JAN 2017)

52.225-1 BUY AMERICAN-SUPPLIES (JAN 2026)

Alternate I (OCT 2022)

52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS – ISRAELI TRADE ACT

(JAN 2026)

Alternate I [Reserved]

Alternate II (JAN 2026)

Alternate III (JAN 2026)

Alternate IV (OCT 2022)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE

THE UNITED STATES (MAY 2020)

52.225-26 CONTRACTORS PERFORMING PRIVATE SECURITY FUNCTIONS

OUTSIDE THE UNITED STATES (OCT 2016)

52.226-4 NOTICE OF DISASTER OR EMERGENCY AREA SET-ASIDE (NOV

2007)

52.226-5 RESTRICTIONS ON SUBCONTRACTING OUTSIDE DISASTER OR

EMERGENCY AREA (JAN 2026)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024) (EO13513)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS STATUTE (JUL 2025)

52.232-29 TERMS FOR FINANCING OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

52.232-30 INSTALLMENT PAYMENTS OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

52.232-36 PAYMENT BY THIRD PARTY STATUTE (JAN 2026)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (JULY 2013)

52.232-90 FAST PAYMENT PROCEDURE STATUTE (JAN 2026)

52.233-3 PROTEST AFTER AWARD STATUTE (JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (JAN 2026)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS STATUTE (JAN 2026)

Alternate I (DATE XXXX)

52.240-92 SECURITY REQUIREMENTS OTHER (JAN 2026)

Alternate II (JAN 2026)

52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026)

52.247-64 PREFERENCE FOR PRIVATELY OWNED U.S.- FLAG COMMERCIAL

VESSELS (JAN 2025)

Alternate I (APR 2003) Alternate II (NOV 2021)

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2026) IS INCORPORATED BY

REFERENCE. (SEE SF-1449, BLOCK 27A)

52.212-5 [Reserved] (JAN 2026)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF

CONTRACT (FEB 2000)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

THE FOLLOWING DOSAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

a. Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME

Corporation Support Contractor”);

b. Clearly identify themselves and their contractor affiliation in meetings;

c. Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

d. Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.215-70 [Reserved] (Feb 2026)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(FEB 2015)

i. The Department of State observes the following days as holidays:

New Year’s Day

Martin Luther King’s Birthday

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Juneteenth

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

ii. When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a

Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

iii. When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

iv. For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of

Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

1. The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

2. The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

v. If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Jaap van der Boon -Engineer

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract;

and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract;

and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

DEPARTMENT OF STATE ACQUISITION REGULATION CLAUSES PROVIDED AS

REFERENCE

NUMBER TITLE DATE

652.225-71

SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF

1979, AS AMENDED AUG 1999

652.229-70

EXCISE TAX EXEMPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.237-72

OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE

FEB 2015

652.239-71

SECURITY REQUIREMENTS FOR UNCLASSIFIED

RESOURCES

SEP 2007

652.243-70 NOTICES AUG 1999

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

THE FOLLOWING FEDERAL ACQUISITION PROVISION PROVIDED IN FULL TEXT

52.204-24 [Reserved]

52.204-90 OFFEROR IDENTIFICATION (JAN 2026)

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs (c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision—

Commercial and Government Entity (CAGE) code has the meaning provided in the clause at

FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner

(e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity

(most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

https://www.sam.gov/

Taxpayer Identification Number means the number required by the Internal Revenue Service

(IRS) to be used by the offeror to report income tax and other returns. It may be either a Social

Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the

Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one.

The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

TIN: ;

TIN has been applied for; or

TIN is not required because:

Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

Offeror is an agency or instrumentality of a foreign government; or

Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

Sole proprietorship;

Partnership;

Corporate entity (not tax-exempt);

Corporate entity (tax-exempt);

Government entity (Federal, State, or local);

Foreign government;

International organization per 26 CFR 1.6049-4; or

Other.

(3) Common parent.

Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

Name and TIN of common parent:

Name:

TIN:

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the

Government (31 U.S.C. 7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then…

Located in the United States or its outlying areas

Submit a request to the DLA CAGE

Branch via https://cage.dla.mil

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization

(NATO) or a sponsored nation

Contact the appropriate National

Codification Bureau

(https://www.nato.int/structur/ac/135/about/co ntacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/sca ge/CageList.aspx)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a

“doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a

Federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name

Immediate owner

Highest-level owner

Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(1) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order.

(End of provision)

52.212-3 [Reserved]

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (JAN 2026)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/co https://eportal.nspa.nato.int/AC135Public/sca personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(3) Adversely affected groups in regions authorized to receive assistance under section

8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(4) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets

Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable

FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and

Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in

SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-

1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph

(g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry

(that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran

Sanctions Act of 1996, Pub. L.104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act.

These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary

Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C.

1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if— https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the

Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs

(c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the

OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the

Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

mailto:CISADA106@state.gov https://dibnet.dod.mil/

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting

Officer may choose not to pursue a waiver and may instead make an award to an Offeror that does not require a waiver.

(End of provision)